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- Tasks: Manage complex diaries, schedule meetings, and organise travel for a global team.
- Company: Join a respected global asset management firm with a collaborative culture.
- Benefits: Enjoy daily team lunches and a supportive work environment in stunning offices.
- Why this job: Gain valuable experience in a dynamic role while working with an international team.
- Qualifications: No specific qualifications required; just bring your organisational skills and enthusiasm!
- Other info: This is a temporary role covering the summer, perfect for students seeking experience.
The predicted salary is between 30000 - 42000 £ per year.
Our client, a well-respected global asset management firm, are seeking ongoing temporary EA cover throughout the summer.
Based in stunning offices a stone’s throw from Green Park, you will be joining a close knit, collaborative, boutique team with a global reach.
The team are valued and well looked after, to include a daily team lunch!
Responsibilities:
- Complex diary management across multiple time zones, prioritising, and re-arranging where necessary
- Work daily with the head office in New York
- Schedule meetings, conference calls and zoom calls across multiple time zones
- Organise frequent and complex travel including flights, visas, accommodation, transfers
- Produce documents, presentations and gather research when needed
- Deal with time sensitive legal documents containing highly confidential information
- Data entry, business development and ad hoc administrative duties
Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.
Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.
Contact Detail:
Bain and Gray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA - holiday cover
✨Tip Number 1
Familiarise yourself with the time zones relevant to the role. Since you'll be managing complex diaries and scheduling meetings with the head office in New York, understanding the time differences will help you demonstrate your organisational skills during the interview.
✨Tip Number 2
Brush up on your travel coordination skills. Given that the role involves organising frequent and complex travel, being able to discuss your previous experiences in arranging flights, visas, and accommodations will show that you're well-prepared for the responsibilities.
✨Tip Number 3
Highlight your ability to handle confidential information. Since the job requires dealing with time-sensitive legal documents, be ready to share examples of how you've managed sensitive data in past roles, showcasing your trustworthiness and attention to detail.
✨Tip Number 4
Demonstrate your collaborative spirit. The team is described as close-knit and collaborative, so be prepared to discuss how you've successfully worked within a team environment and contributed to a positive workplace culture in your previous positions.
We think you need these skills to ace EA - holiday cover
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in diary management, travel organisation, and document production. Use specific examples that demonstrate your ability to handle complex tasks across multiple time zones.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention your familiarity with working in fast-paced environments and your skills in managing sensitive information, as these are crucial for this position.
Highlight Relevant Skills: Emphasise skills such as attention to detail, organisational abilities, and proficiency in using communication tools like Zoom. These will be key in showcasing your fit for the EA role.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is essential for an EA position.
How to prepare for a job interview at Bain and Gray
✨Master the Art of Diary Management
Since the role involves complex diary management across multiple time zones, be prepared to discuss your experience in this area. Highlight specific tools or methods you use to stay organised and how you prioritise tasks effectively.
✨Showcase Your Communication Skills
You'll be working closely with the head office in New York, so it's crucial to demonstrate your strong communication skills. Be ready to provide examples of how you've successfully coordinated meetings and calls across different time zones.
✨Prepare for Travel Coordination Questions
Given the need to organise frequent and complex travel, think about your past experiences in travel planning. Be prepared to discuss how you handle unexpected changes and ensure all details are meticulously arranged.
✨Emphasise Confidentiality and Attention to Detail
The role involves dealing with time-sensitive legal documents containing highly confidential information. Be sure to convey your understanding of confidentiality and provide examples of how you've maintained discretion in previous roles.
