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- Tasks: Be the office superstar, managing diaries, events, and supporting the team.
- Company: Join a vibrant boutique investment company in Mayfair with a friendly culture.
- Benefits: Enjoy a competitive salary, 1 day WFH, and a supportive work environment.
- Why this job: Make a real impact while working in a fun, social team atmosphere.
- Qualifications: Previous admin or office coordination experience is a must.
- Other info: Great opportunities for growth and a long-term career in a lovely team.
The predicted salary is between 36000 - 60000 £ per year.
We are working with a fantastic boutique Investment company in Mayfair. A truly lovely, and social team. They are looking for a Team PA and Office Manager to join them, acting as the office lynchpin, offering support across a variety of areas of the business. You will be managing diaries, arranging events, team away days, ski trips, and more! You will be coordinating board meetings, liaising with clients, polishing presentations, and liaising with vendors and suppliers.
The right candidate will have some PA/ OM experience behind them, will be willing to take on more and get stuck in. Employees tend to stay here a long time, they value team fit hugely and the lovely culture keeps them all there! Attitude will be the driving force here; they are looking for enthusiasm, personality as well as a hard worker.
This role is office based with 1 day WFH.
Duties will include:
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Maintain a clean, organised, and professional office environment.
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Oversee smooth office operations, including supply management, facilities coordination, and IT support. This includes managing office supplies, taking inventory, and placing orders as needed.
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Monitor and manage business subscriptions, ensuring timely renewals and up-to-date records.
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Manage complex diaries, international travel arrangements, and daily priorities for partners.
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Provide high-level administrative support, including coordinating key meetings and acting as liaison between board members, clients, and stakeholders. This includes preparing slide decks and setting up necessary technical requirements.
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Attend senior leadership meetings, prepare minutes and action points, and follow up on assigned tasks.
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Assist in organising company events, monitoring employee training
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Support HR functions, including onboarding and employee engagement initiatives.
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Maintain internal systems, oversee website updates, and manage document storage and retrieval.
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Oversee purchase orders, invoice processing, and expense reconciliation.
The right candidate will:
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Have previous experience in an administrative or office coordination role
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Strong organisational and multitasking abilities.
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Excellent communication and problem-solving skills.
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Effective time management and organisation using initiative to prioritise workload.
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EA and Office Manager employer: Bain and Gray
Contact Detail:
Bain and Gray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA and Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for an EA and Office Manager role. You never know who might have the inside scoop on a great opportunity!
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about fit, showing that you understand and align with their lovely team vibe will set you apart. Bring your enthusiasm and personality to the table!
✨Tip Number 3
Practice your pitch! Be ready to talk about your previous PA/OM experience and how it relates to the role. Highlight your organisational skills and ability to juggle multiple tasks – they’ll want to see you can handle the busy office environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace EA and Office Manager
Some tips for your application 🫡
Show Your Enthusiasm: When writing your application, let your personality shine through! We want to see your enthusiasm for the role and the company culture. A sprinkle of your unique flair can make a big difference.
Tailor Your CV: Make sure your CV is tailored to the job description. Highlight your PA/OM experience and any relevant skills that match what we're looking for. We love seeing how your background fits with our needs!
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read. We appreciate a well-structured application that gets straight to the good stuff!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Bain and Gray
✨Know the Company Culture
Before your interview, take some time to research the company’s culture. Since this role is all about being a team player in a social environment, understanding their values and how they operate will help you demonstrate that you're a great fit.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex diaries or coordinated events in the past. Highlighting your organisational skills with real-life scenarios will show them you can handle the demands of the role.
✨Demonstrate Enthusiasm
This company values personality and attitude, so don’t hold back on showing your enthusiasm for the role. Share why you’re excited about the opportunity and how you can contribute to their lovely team dynamic.
✨Prepare for Practical Questions
Expect questions that assess your problem-solving abilities and time management skills. Think of situations where you had to prioritise tasks or resolve conflicts, and be ready to explain your thought process during those times.
