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For Companies At a Glance
- Tasks: Be the office superstar, managing diaries, events, and supporting the team.
- Company: A vibrant boutique investment firm in Mayfair with a friendly culture.
- Benefits: Enjoy competitive pay, a supportive team, and one day of remote work.
- Why this job: Join a close-knit team where your enthusiasm and personality truly matter.
- Qualifications: Previous admin experience and strong organisational skills are a must.
- Other info: Great opportunities for growth in a dynamic and social environment.
The predicted salary is between 28800 - 43200 £ per year.
Job Description
We are working with a fantastic boutique Investment company in Mayfair. A truly lovely, and social team. They are looking for a Team PA and Office Manager to join them, acting as the office lynchpin, offering support across a variety of areas of the business. You will be managing diaries, arranging events, team away days, ski trips, and more! You will be coordinating board meetings, liaising with clients, polishing presentations, and liaising with vendors and suppliers.Â
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The right candidate will have some PA/ OM experience behind them, will be willing to take on more and get stuck in. Employees tend to stay here a long time, they value team fit hugely and the lovely culture keeps them all there! Attitude will be the driving force here; they are looking for enthusiasm, personality as well as a hard worker.Â
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This role is office based with 1 day WFH.
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Duties will include:
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Maintain a clean, organised, and professional office environment.
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 Oversee smooth office operations, including supply management, facilities coordination, and IT support. This includes managing office supplies, taking inventory, and placing orders as needed.
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Monitor and manage business subscriptions, ensuring timely renewals and up-to-date records.
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Manage complex diaries, international travel arrangements, and daily priorities for partners.
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Provide high-level administrative support, including coordinating key meetings and acting as liaison between board members, clients, and stakeholders. This includes preparing slide decks and setting up necessary technical requirements.
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Attend senior leadership meetings, prepare minutes and action points, and follow up on assigned tasks.
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Assist in organising company events, monitoring employee training
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 Support HR functions, including onboarding and employee engagement initiatives.
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 Maintain internal systems, oversee website updates, and manage document storage and retrieval.
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Oversee purchase orders, invoice processing, and expense reconciliation.
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The right candidate will:
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Have previous experience in an administrative or office coordination role
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Strong organisational and multitasking abilities.
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 Excellent communication and problem-solving skills.
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 Effective time management and organisation using initiative to prioritise workload.
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EA and Office Manager employer: Bain and Gray
Contact Detail:
Bain and Gray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA and Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for an EA and Office Manager role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about being a team player, show off your personality and enthusiasm during the interview. Let them see how you can fit into their lovely, social team!
✨Tip Number 3
Practice your presentation skills! You’ll likely need to polish presentations and coordinate meetings, so being confident in your delivery will set you apart. Grab a friend or family member and run through some mock presentations.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that dream job, and applying directly can sometimes give you an edge. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace EA and Office Manager
Some tips for your application 🫡
Show Your Enthusiasm: When writing your application, let your personality shine through! We want to see your enthusiasm for the role and the company. A sprinkle of your unique flair can make a big difference.
Tailor Your CV: Make sure your CV is tailored to the job description. Highlight your PA/OM experience and any relevant skills that match what we're looking for. We love seeing how you fit into our lovely culture!
Be Clear and Concise: Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points if it helps to convey your experience effectively.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Bain and Gray
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the EA and Office Manager position. Familiarise yourself with diary management, event coordination, and administrative support tasks. This will help you speak confidently about how your experience aligns with what they’re looking for.
✨Show Off Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to keep things organised and running smoothly, as this is crucial for the role. Use anecdotes that demonstrate your multitasking prowess!
✨Emphasise Team Fit and Culture
Since the company values team fit and culture, express your enthusiasm for being part of a social and collaborative environment. Share experiences where you contributed positively to a team dynamic, and show that you’re not just a hard worker but also someone who brings personality to the workplace.
✨Prepare Questions That Matter
Have a few thoughtful questions ready to ask at the end of the interview. Inquire about their team culture, upcoming projects, or how they measure success in this role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you too!
