Office Assistant / Office Manager in City of London

Office Assistant & Office Manager

Location: City of London – Office Based Salary: £40,000–£42,000 per annum + discretionary bonus and benefits

VB7587

Be at the heart of a growing business

We are looking for an organised, proactive and enthusiastic Office Assistant & Office Manager to support our two Co-Founders and ensure the smooth running of the office.

This is an exciting opportunity for someone with circa 2 years' experience who wants more than a traditional administrative role. You'll work closely with senior leadership, gain valuable commercial exposure and develop your skills within a growing financial services group.

They are a close-knit, ambitious team and are looking for someone who is keen to learn, take responsibility and grow with the business.

Key Responsibilities

Executive Support

• Manage the Co-Founders' diaries, scheduling meetings, resolving clashes and managing priorities.

• Monitor and manage inboxes, prioritising urgent correspondence and following up on outstanding matters.

• Arrange travel, accommodation and logistics when required.

• Handle confidential and commercially sensitive information with complete discretion.

Meetings & Administration

• Prepare board papers, meeting agendas and concise executive summaries.

• Coordinate meeting packs and chase contributors for information ahead of meetings.

• Take meeting notes and circulate agreed actions, owners and deadlines.

• Track outstanding actions and ensure they are followed up and completed.

Office Management

• Manage the day-to-day running of the office.

• Oversee office supplies, equipment, facilities and suppliers.

• Welcome visitors and ensure clients and guests receive a professional and friendly reception.

• Assist with onboarding new team members, including desks, equipment and office introductions.

Events & Team Support

• Organise and host client meetings, broker events and team socials.

• Provide administrative support to the COO, Group Financial Controller and wider team.

• Assist with research, ad hoc projects and other business requirements as the Group grows.

What We're Looking For

• Circa 2 years' experience in office administration or a similar role.

• Excellent organisational skills and strong attention to detail.

• Excellent written and verbal communication skills.

• Confident using Microsoft 365, including Outlook, Word, Excel and PowerPoint.

• Able to manage competing priorities and work effectively under pressure.

• Comfortable communicating with senior stakeholders, clients and business partners.

• Proactive, reliable, discreet and professional.

• Naturally curious, with a genuine interest in learning how a business operates.

• A positive, flexible and team-oriented approach, with a natural instinct for looking after people.

• Experience in financial services, property or a fast-paced SME would be advantageous but is not essential.

• A degree is welcome but not required.

What We Offer

• Competitive salary of £40,000–£42,000.

• Discretionary annual bonus.

• Additional employee benefits.

• Direct exposure to the Co-Founders and senior leadership team.

• Hands-on training and investment in your professional development.

• The opportunity to develop into a senior EA or Operations role.

• A friendly, close-knit and supportive working environment.

• The opportunity to make a genuine contribution to a growing business.