Resourcing Coordinator (Temporary Contractor)

Job Title

Resourcing Coordinator (Temporary Contractor)

Department

Human Resources-BG-UK

Overview of Department

The people team develops the capabilities, culture and experiences that create a human and commercial edge for Baillie Gifford. We exist to make the firm the world's most distinctive place to grow a career, investing in our people with the same long-term conviction as our portfolios and continually reimagining how work is done to outpace the industry.

The team supports the full people lifecycle, including people operations, people partnering, leadership, learning and capability development, attraction and resourcing, organisational culture, reward, wellbeing and the end-to-end people experience.

Through this work, we ensure that people and performance are deeply connected and that our colleagues are equipped to deliver long-term value for clients.

Purpose of Role

Our Resourcing team helps the firm attract and engage talented people by delivering thoughtful, well-organised recruitment across both experienced hire and early careers. From a candidate's first interaction with Baillie Gifford through to interview, assessment and offer, the team plays an important role in shaping how people experience the firm.

Working closely with hiring teams across the business, Resourcing supports activities ranging from individual experienced-hire processes to high-volume early-careers campaigns and assessment centres. Strong coordination, candidate care and attention to detail help ensure each process runs smoothly and consistently.

As a Resourcing Coordinator, you'll be central to that delivery. You'll coordinate interviews and assessment centres, act as a key point of contact for candidates and work closely with Resourcing Specialists, Early Careers Specialists, hiring managers and interviewers to keep recruitment activity moving effectively.

We're looking for someone with recruitment experience who can get up to speed quickly, take ownership of their work and provide reliable, professional support across a varied workload.

This is a temporary contractor role, joining the Resourcing team until the end of the year to provide additional coordination support across experienced hire and early careers recruitment activity

Responsibilities

Recruitment coordination and candidate experience

Coordinates interview and assessment activity across experienced hire and early careers recruitment, managing multiple vacancies, candidates, interviewers and stages at the same time.

Supports the delivery of early careers assessment centres and other high-volume selection activity, coordinating candidates, assessors, schedules, materials, rooms and technology to ensure events run smoothly.

Acts as a key point of contact for candidates, providing clear, timely information and helping them understand what to expect throughout the process.

Builds positive relationships with candidates and represents Baillie Gifford in a professional and welcoming way.

Stakeholder support and operational delivery

Works closely with Resourcing and Early Careers Specialists, hiring managers and interviewers to agree schedules, coordinate activity and maintain momentum across live vacancies and campaigns.

Manages changes, cancellations and last-minute rescheduling calmly and accurately, keeping candidates and internal stakeholders informed and minimising disruption wherever possible.

Coordinates virtual and in-person interview and assessment centre arrangements, including room bookings, technology, materials and candidate accommodations or accessibility requirements.

Prepares and issues interview and assessment information, checking all details carefully before they are shared.

Coordinates candidate feedback conversations and follow-up activity, and processes recruitment-related administration such as candidate expenses where required.

Quality, data and improvement

Maintains accurate candidate and recruitment records, ensuring systems and documentation are kept up to date, and confidential information is handled appropriately.

Identifies recurring issues, points of friction and opportunities to improve recruitment coordination, communications and ways of working.

Shares learning and contributes practical ideas that make recruitment activity simpler and more effective.

What success looks like

• A positive candidate experience: candidates receive clear communication, know what to expect and feel well supported throughout the process.
• Reliable coordination: interviews, assessments and assessment centres are organised effectively and delivered to agreed timescales.
• Trusted stakeholder support: Resourcing colleagues, hiring managers, and interviewers have confidence in the coordination and follow-through they receive.
• Responsive delivery: changing priorities and last-minute issues are handled calmly, with sound judgement and appropriate escalation.
• Accurate records and strong controls: candidate information and recruitment activity are maintained c