At a Glance
- Tasks: Manage and oversee a global property portfolio, ensuring efficient operations and compliance.
- Company: Dynamic firm with a focus on innovative property management.
- Benefits: Competitive salary, professional development, and a collaborative work environment.
- Other info: Opportunity for career growth in a fast-paced, international setting.
- Why this job: Be a key player in shaping office spaces that enhance productivity and creativity.
- Qualifications: Experience in property management and strong financial skills are essential.
The predicted salary is between 50000 - 65000 £ per year.
Due to the nature of the role, this is an office-based position.
Purpose of Role
To manage and oversee the firm’s global property portfolio, ensuring efficient, compliant and cost-effective operation of office spaces across the UK and international locations. The role focuses on property sourcing and acquisition via key 3rd parties, portfolio management, financial control and supplier oversight as part of the property and design team. The role will support the firm’s property strategy, act as a trusted advisor to the business on property-related matters and operate as a responsible steward of the firm’s property portfolio.
Responsibilities
- Property Portfolio Management
- Management of the firm’s global property portfolio
- Source and acquire, fit-for-purpose global and regional properties, liaising with external partners
- Oversee all leased and serviced office locations across the UK and international offices from a portfolio perspective.
- Lease events including renewals, negotiations and exits
- Subletting and occupier management
- Maintain strong landlord and agent relationships
- Operate as a responsible and proactive steward of the property portfolio
- Provide insight and recommendations based on portfolio performance, market trends and business needs
- Advisory
- Act as a property advisory service to the business, supporting decision-making on property matters
- Provide clear, accurate and timely reporting and communication to stakeholders
- Financial Management & Capital Governance
- Develop and manage the annual property budget
- Monitor costs including rent, service charges and operating expenditure
- Support business cases and financial planning for property decisions
- Provide oversight and governance of capital expenditure, ensuring appropriate control and value for money
- Work closely with Finance to enhance cost control, reporting and financial visibility
- Legacy and ongoing rent payments
- LBTT and associated tax/compliance responsibilities and obligations
- Manage financial approval process and cost control
- Supplier & Facilities Oversight
- Oversee key suppliers, including their governance and contract management
- Build strong working relationships with internal Technical and FM teams. (The role has no FM team management responsibilities.)
- Ensure service delivery meets agreed standards
- Governance & Compliance
- Ensure compliance with all relevant property laws and regulations
- Maintain accurate property records, leases and contracts
- Manage risk across the property portfolio
- Workplace Design
- Provide leadership and oversight of the design/workplace plan
- Work with the senior workplace designer (SWD), and workspace planning manager (WSP) to ensure for space planning, design standards and technical deliverables (including O&M documentation are consistently delivered.
- Work with the team to create a physical office environment in which staff can flourish, and clients’ interests may be best served is provided.
- Projects & Change Management
- Support the SWD through refurbishments, relocations and office changes
- Support projects where required (in partnership with project leaders)
- Oversee the smooth delivery of workplace changes with minimal disruption
- Tenant / Occupier Management
- Support and develop processes relating to occupier and tenant management within the firm’s properties
Your knowledge and experience
- Proven experience in corporate property / real estate management
- Experience managing multi-site or international property portfolios
- Strong financial and budget management skills
- Prior experience in lease negotiations and property transactions
- Experience managing external suppliers and 3rd parties
- Understanding of workplace design principles (oversight level)
- Strong stakeholder management and communication skills
Qualifications
- Degree or equivalent experience in property, real estate or related field (preferred)
- Relevant property qualification (e.g. MRICS) (preferred)
- Accountancy certification/qualification (e.g. ACCA) (preferred)
The Type of Candidate that we're looking for
Commercially astute, you bring proven corporate property or real estate experience, including multi-site or international portfolio management, lease negotiations, property transactions, supplier oversight and strong financial control strengths. Comfortable working closely with Finance colleagues, managing budgets and capital expenditure and using portfolio insight, market trends and business needs to help you shape clear recommendations. Acting as a trusted advisor, you leverage your clear communication and strong stakeholder management skills and can balance strategic thinking with practical delivery. Success in the role will require sound judgement, strong governance, relationship management skills, and the ability to oversee suppliers, landlords, agents and internal teams across a complex UK and international property landscape.
Critical Skills
- Adaptability
- Data literacy
- Improvement mindset
- Nurture relationships
- Team working
Closing Date: June 14, 2026
Property Manager employer: Baillie Gifford
As a Property Manager in Edinburgh, you will join a dynamic team that values collaboration and innovation, offering a supportive work culture that prioritises employee growth and development. The company provides competitive benefits, including financial management training and opportunities to engage with international property portfolios, ensuring that you can thrive in your role while making a meaningful impact on the firm's global property strategy.
StudySmarter Expert Advice🤫
We think this is how you could land Property Manager
✨Tip Number 1
Network like a pro! Get out there and connect with people in the property management field. Attend industry events, join relevant online groups, and don’t be shy about reaching out to potential contacts on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its property portfolio. Understand their challenges and think about how your experience can help them. We want you to show up ready to impress with tailored insights that demonstrate your knowledge and enthusiasm for the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on articulating your experience in managing property portfolios and financial oversight clearly and confidently. We believe in you!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged. So, hit that apply button and let’s get you one step closer to landing that Property Manager role!
We think you need these skills to ace Property Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Property Manager role. Highlight your experience in managing property portfolios and any relevant qualifications. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that relate to property management and financial oversight.
Showcase Your Communication Skills:As a Property Manager, strong communication is key. In your application, demonstrate your ability to communicate effectively with stakeholders. We love seeing clear and concise writing that reflects your professionalism.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved.
How to prepare for a job interview at Baillie Gifford
✨Know Your Portfolio Inside Out
Before the interview, make sure you thoroughly understand the company's property portfolio. Research their current properties, recent acquisitions, and any notable projects. This will help you speak confidently about how your experience aligns with their needs.
✨Showcase Your Financial Savvy
Since financial management is a key part of the role, be prepared to discuss your experience with budgets and cost control. Bring examples of how you've successfully managed property expenses or improved financial visibility in previous roles.
✨Demonstrate Strong Stakeholder Management Skills
Think of specific instances where you've effectively communicated with various stakeholders, such as landlords, suppliers, or internal teams. Highlight your ability to build relationships and provide clear, timely reporting, as this will resonate well with the interviewers.
✨Prepare for Scenario-Based Questions
Expect questions that ask how you would handle specific situations, like lease negotiations or managing a multi-site portfolio. Practice articulating your thought process and decision-making strategies, as this will showcase your problem-solving skills and adaptability.
