Support Administrator

Bailey Partnership is an award-winning consultancy practice looking to recruit a Support Administrator to contribute to our continued growth in our Exeter office. Established in 1971 and operating from 11 offices across the South of England, East Midlands, Scotland & Manchester, we are a Building Top 150 consultancy offering Architectural, Interior Design, Building Surveying, Quantity Surveying, Fire Engineering, Project Management, Civil & Structural Engineering, Building Services Engineering, and Town Planning services.

Our ethos is based on efficiency, flexibility, accessibility and being passionate about what we do, always striving to build meaningful enduring relationships with our clients and industry partners. Our ongoing success is built on our relentless pursuit of excellence. Our experience alongside our highly motivated, well trained and professionally qualified staff ensures the very best service.

About the Role:

The Support Administrator is a key administrative team member, providing high-level support for smooth office operations. This role manages administrative tasks, streamlines processes, and boosts workplace efficiency and productivity. They ensure daily office operations run smoothly, handling diverse administrative and clerical tasks to support departments and employees, and often serve as the first point of contact for visitors and callers.

Main Duties & Responsibilities:

• Reception & Office Administration - Welcome and provide hospitality to all office visitors and provide front of house services.
• Answer and direct incoming phone calls in a polite and helpful manner.
• Manage office supplies, including stationery, kitchen consumables, and general stock.
• Ensure meeting rooms and kitchen areas are tidy and well-maintained.
• Oversee daily post, incoming and outgoing emails, and manage signing in and out sheet.
• Assist with office maintenance, repairs, and health and safety duties.
• Serve as a Fire Warden and First Aider after receiving training.
• Administrative & Project Support - Provide administrative support to directors.
• Handle printing, binding, and general administrative tasks for all teams.
• Organise travel, accommodation, meetings, and lunches.
• Take meeting minutes as needed.
• Assist with project administration and manage information from sub-consultants.
• Draft letters of appointment and support quality management procedures.

Join a dynamic consultancy with excellent progression opportunities. Regular and committed training and CPD opportunities. Up to 27 days holiday (increasing with length of service). Regular sports & social events - BBQ’s, boat trips, bowling nights! Cycle to Work Scheme. Access to 24/7 counselling through our employee assistance helpline.

Bailey Partnership (Group) Ltd is committed to providing a workplace free from all forms of discrimination and harassment, and we expect all employees to be welcoming, inclusive and respectful to their colleagues. We actively promote equal opportunities, and continuously strive to value our diverse workforce.

For more information about this vacancy, please contact Sharon Court at 01752 229259.