Reporting to: Equipment Maintenance Manager
Department: Equipment Team
The Role
We are looking for a highly organised Maintenance Administrator to support the day-to-day coordination of our equipment maintenance operation in Bromborough.
The Equipment Team manages more than 600 items of waste-handling equipment—including compactors, balers and other specialist machinery alongside approximately 200 customer-owned assets maintained under contract.
As Maintenance Administrator, you’ll monitor the Equipment Helpdesk, schedule work for engineers and subcontractors and keep customers informed from the initial request through to completion. You’ll also maintain accurate records, process quotations and invoices, order equipment and consumables and provide administrative support during customer mobilisations.
This is a busy role requiring excellent organisation, accurate system administration and the confidence to communicate with customers, engineers, suppliers and internal teams.
What You’ll Be Doing
As Maintenance Administrator, you’ll be responsible for:
- Helping to plan and monitor monthly preventative maintenance schedules
- Scheduling work for internal engineers and external subcontractors
- Monitoring the Equipment Helpdesk and responding promptly to maintenance and breakdown requests
- Liaising with customers regarding planned maintenance, repairs and outstanding work
- Progress-chasing engineers and contractors until each issue has been resolved
- Keeping customers updated throughout the maintenance and repair process
- Maintaining accurate records of inspections, servicing, repairs and other maintenance activity
- Updating AMCS and other internal systems accurately and promptly
- Investigating outstanding work and helping to minimise equipment downtime
- Raising and processing customer and supplier purchase orders
- Processing invoices and keeping customer and supplier accounts up to date
- Producing quotations and supporting their progress through to approval
- Ordering internal and external bins, parts and other consumables
- Producing and processing equipment training certificates
- Updating customer and supplier portals
- Supporting equipment mobilisations alongside the Equipment Maintenance Manager
- Building effective relationships with customers, account managers, sales teams, engineers, suppliers and contractors
- Ensuring safety, compliance, cost control and customer service remain central to all activity
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Maintenance Administrator employer: Bagnall & Morris (Waste Services) Ltd
At our Bromborough location, we pride ourselves on fostering a supportive and collaborative work environment where every team member is valued. As a Contracts Administrator, you will benefit from a structured work schedule, opportunities for professional growth, and the chance to contribute meaningfully to our sales and customer service teams. Join us to be part of a dynamic workplace that prioritises employee development and teamwork.
Contact Details:
Bagnall & Morris (Waste Services) Ltd Recruitment Team
