Repairable Items Planner (Maintenance Coordinator) in Edinburgh

At BAE Systems Australia, we work in a thriving sector – one that puts us at the forefront of exciting and meaningful work. Every day we push boundaries to produce some of the world’s most innovative and ground breaking technology. Collectively we make the impossible possible.

About the OPPORTUNITY

We have an excellent opportunity for a Repairable Items Planner (Maintenance Coordinator) within the Technical & Engineering Services (TES) team based in Adelaide. Reporting to the Engineering Manager, the Repairable Items Planner is responsible for planning and tracking all TES managed Repairable Items (RI) maintenance activities undertaken through BAE’s South Australian Service Centre (SASC) to ensure the use of correct and approved work instructions, drawings, and procedures in undertaking Intermediate and Deep Level Maintenance of RIs for a variety of customers utilising the Maximo Maintenance Planning application.

Primary repairable items planning focus area will be for electrical/electronics based products (PCBAs, Modules, LRUs, Racks etc), but there will also be some need to provide repairable items planning support for mixed mechanical/electrical/electronic and purely mechanical products.

More specifically, you will:

• Work with Project Managers (PMs) and/or the end Customer as directed to ensure that the correct revision of RIs coming in for repair is represented on both the Sales Order and the BAESA and Customer prescribed systems e.g. Maximo / Oracle / SAP.
• Support TES PMs in undertaking Survey & Quote (S&Q) activities.
• Work with SASC Leads to report on repair items going through the company’s Deeper Level Maintenance technician resource pool.
• Create Work Orders and all support data including part numbers, detailed Item Masters, Bills of Materials & Routes, and sourcing, configuring and maintaining associated Drawings, Test Procedures and general technical information.
• Provide make/buy recommendations and carry out related research for new parts.
• Assist Procurement and Engineering in alternate component selection and sourcing for obsolete parts including generation of and facilitation of approval of Requests For Deviation (RFDs).
• Work with the SASC to monitor and manage sufficient levels of inventory to meet required usage rates.
• Review drawings and parts list from engineering design, usually prompted by released drawing/s, to enable collation and maintenance of Bills of Materials (BoM) and data packs, including uploading to the Maximo asset management system and SAP ERP.
• Provide and facilitate via the TES Engineering team general support to the Service Centre such as helping resolve build issues.
• Liaise with SASC goods inwards queries to ensure components meet the drawing requirements (specifically with first off parts) and correcting part number records accordingly.
• Manage the warranty repair activities.
• Provide administrative support for the Maximo asset management tool.
• Conduct all activities in accordance with ISO9001 and BAE Systems Australia procedures.
• Work with the PMs and the SASC to develop and streamline a common RI process for all products and lead its implementation.

About YOU

• Well-developed knowledge of maintenance regulations and procedures and of supply and obsolescence processes.
• Trade certificate level qualifications in maintenance engineering in radio, instruments or an electrical/electronics discipline, with an associate diploma or other post trade training being highly regarded.
• Maintenance planning experience of repairable items.
• Experience working in Maximo.
• Defence security clearance or eligibility to obtain.
• Eligibility to be cleared for International Traffic In Arms (ITAR) regulations.

We believe in hiring for potential, we know that some candidates hesitate if they don’t tick all the boxes. If this role interests you, but you don’t meet all the criteria, we still encourage you to apply.

About US

You will be joining a workplace that truly cares about your wellbeing. Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.

As Australia’s largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.

BAE Systems recognises the sacrifices of those who have served our Nation and their families. We support our veteran community through our internal veteran network (VetNet Australia) and strong charitable partnerships, internal offerings including reserve service leave, a Veteran Mentoring Program and other exclusive offerings available through our strategic partners.

We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions.

We are proud to be recognised as an employer of choice for women by WORK180. Awarded the Benchmarcx ‘Top Employer for Candidate Experience Excellence 2026’. As a member of the Circle Back Initiative we commit to respond to every applicant.

To learn more about our competitive employee benefits, flexibility, other employment opportunities and what to expect from our recruitment process please visit: a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances.