HR Coordinator Glasgow United Kingdom Glasgow, United Kingdom Human Resources

As the HR Coordinator you will play a pivotal role in supporting the day-to-day operations of the HR function, ensuring smooth execution of core HR processes, employee onboarding, internal communications, ER support and coordination of HR activity. This role acts as a key liaison between employees, HR systems, and leadership, serving as the first point of contact for HR enquiries, contributing to a positive employee experience and operational excellence.

ABOUT YOU

• Strong communication and interpersonal skills with ability to engage with individuals at all levels in the organisation
• Strong organisational abilities with impeccable attention to detail
• Strong analytical and data management skills
• Constant curiosity with willingness to learn and get involved in all aspects of HR, with drive to develop into a HRBP role

RESPONSIBILITIES

• Respond to on-site reward queries and manage basic HR tasks.
• Administer changes via ADP, internal platforms (Dewars Connect), and benefit-related updates through the generic HR inbox.
• Maintain and report on FTE headcount data for workforce planning.
• Facilitate benefit onboarding for new hires and internal movers.
• Manage end-to-end job and payroll changes, including ticket raising, letter generation, and payroll updates.
• Coordinate employee first Day onboarding activities to ensure a smooth employee experience.
• Create and track training invites for all people programmes via Let’s Learn.
• Provide ER support for absence reviews and minor investigations.
• Monitor and report HR KPIs providing accurate data through software such as excel and Power BI dashboards.
• Ensure GDPR compliance across all HR processes and data handling.
• Coordinate the Apprentice Programme in collaboration with the programme lead.
• Support Graduate Scholar and Graduate Recruitment initiatives alongside the programme lead.
• Support the ‘Primo Forum’, managing organisation, communications, and project coordination.
• Lead the coordination of specific HR-related events and initiatives.
• Lead internal employee communication strategy through development and distribution of the newsletter to keep employees informed, managing content for internal screens and digital displays, updating internal platforms with relevant HR communications, the creation and distribution of the company magazine.

SKILLS

• Strong organisational and multitasking abilities.
• Excellent communication skills, with ability to engage with individuals at all levels in the organisation.
• Proficiency in Microsoft Office Suite.
• Analytical mindset with experience in reporting tools like Power BI.
• Familiarity with GDPR and data protection principles.
• Collaborative team player with a proactive approach to problem-solving.
• Exposure to payroll and benefit processes is a plus.
• University degree in HR, Business Administration, or related function preferred and/or 2+ years experience in a Human Resources/Benefits function with the drive to develop into a HRBP role.
• Ability to handle confidential information with tact and discretion.

PERSONAL QUALITIES

• Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become.
• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others.
• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations.
• Attention to Detail: You are conscientious and thorough in your approach.
• Leadership agility.

At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level.

Disclaimer: Bacardi seeks talent from all backgrounds to bring diversity of thought, agility and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, and any other legally protected aspect of a person's identity.

At Bacardi, we are committed to providing our Primos (employees) with a comprehensive Total Rewards package of compensation, benefits, incentives, allowances, well-being, and much more to meet the needs of themselves and their families. It goes beyond just Cash! The total rewards program is based on pay for performance, whereby the incentive programs are linked to company and individual performance.