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- Tasks: Support postgraduate students and manage administrative tasks in a dynamic environment.
- Company: Join the Babraham Institute, a leading research organisation with a collaborative spirit.
- Benefits: Flexible hours, potential hybrid working, and a supportive team atmosphere.
- Why this job: Make a difference in students' academic journeys while developing your organisational skills.
- Qualifications: Strong admin experience, attention to detail, and excellent communication skills required.
- Other info: Part-time role with opportunities for growth and development in higher education.
The predicted salary is between 36000 - 60000 £ per year.
The Babraham Institute is seeking a highly organised and proactive Graduate Studies Administrator to support the smooth running of its Graduate Studies Office, which manages postgraduate students affiliated with the University of Cambridge. Reporting to the Graduate Studies Manager, the role provides vital administrative support across the full student lifecycle, from recruitment and onboarding through to ongoing progress monitoring and programme events.
Key responsibilities include:
- Coordinating Graduate Committee meetings, preparing agendas and minutes
- Supporting the organisation of recruitment open days and interview panels
- Arranging induction activities
- Overseeing essential onboarding tasks such as IT accounts, ID badges and security checks
- Inputting student data into HR systems and CamSiS
- Maintaining intranet content
- Supporting events such as Bootcamps, Poster Day and induction sessions
- General administrative duties
The ideal candidate will bring strong administrative experience, excellent attention to detail, strong IT and organisational skills, and confidence communicating with stakeholders at all levels. Experience servicing committees is essential, while experience in Higher Education is desirable. The role requires a proactive, adaptable individual who can handle confidential information, work independently and as part of a team, and manage multiple priorities.
This is a part time position (27 hours per week, with potential to increase to 37 hours depending on funding) based at the Babraham Institute, offering flexible start/finish times and potential hybrid working. This is a fixed term appointment with funding for this post expected to be available until 31st March ****.
A full job specification and role requirements can be found attached to this vacancy. Informal enquiries can be addressed to Heidi Hauser. Closing date for applications is Monday, 23rd February ****. However, we reserve the right to close the vacancy early depending on the volume of applications received. The Babraham Institute welcomes applications from all sections of society.
Graduate Studies Administrator in Cambourne employer: Babraham Institute
Contact Detail:
Babraham Institute Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Graduate Studies Administrator in Cambourne
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the Babraham Institute on LinkedIn. A friendly chat can give us insider info about the role and help us stand out when we apply.
✨Tip Number 2
Prepare for the interview by researching common questions for administrative roles. We can practice our answers with a friend or in front of the mirror to boost our confidence and nail that interview!
✨Tip Number 3
Show off our organisational skills! During the interview, we should share specific examples of how we've managed multiple tasks or projects. This will demonstrate that we’re the proactive candidate they’re looking for.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and show our enthusiasm for the role. Plus, it’s a great way to reinforce our interest in joining their team.
We think you need these skills to ace Graduate Studies Administrator in Cambourne
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience for the Graduate Studies Administrator role. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your organisational prowess and attention to detail!
Showcase Your Administrative Skills: Since this role is all about supporting the Graduate Studies Office, it’s crucial to emphasise your administrative experience. We love candidates who can demonstrate their ability to manage multiple tasks and communicate effectively with various stakeholders.
Be Proactive in Your Approach: We’re on the lookout for someone who can take initiative. In your application, share examples of how you’ve proactively solved problems or improved processes in previous roles. This will show us that you’re the adaptable individual we need!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the position. Plus, it’s super easy to do!
How to prepare for a job interview at Babraham Institute
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Graduate Studies Administrator. Familiarise yourself with the key tasks mentioned in the job description, like coordinating meetings and managing student data. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities or coordinated events. Be ready to discuss how you handle tight deadlines and ensure everything runs smoothly, as this will resonate well with the interviewers.
✨Communicate Confidently
You'll be interacting with various stakeholders, so practice your communication skills. Think about how you can convey information clearly and effectively. During the interview, don’t hesitate to ask questions or seek clarification if needed; it shows you're engaged and proactive.
✨Prepare for Committee Service Questions
Given that experience servicing committees is essential for this role, be prepared to discuss any relevant experiences you have. Think about specific situations where you’ve taken minutes, prepared agendas, or supported committee functions. Highlighting these experiences will demonstrate your suitability for the position.