Administration Manager

The British Association for Behavioural & Cognitive Psychotherapies (BABCP) is the lead organisation for Cognitive Behavioural Therapy (CBT) in the UK and Ireland. We are a growing organisation which aims to improve the mental health of people across the United Kingdom and the Republic of Ireland, through furthering research and good practice in CBT and related professions. We have more than 27,000 members across the UK, Ireland and overseas, and a growing staff team, who work remotely.

We are looking for an experienced Administration Manager to join the operational leadership team to oversee and manage the administrative department and aspects ensuring consistent, efficient and high-quality service and support across membership, registration and accreditation. Although a leader of the administration team, you will work collaboratively and pro-actively with other members of the Operational Leadership and other departments to contribute to a culture of continuous business improvement, while championing the values of BABCP. The role will ensure that all processes align and where necessary meet external standards and best practice.

What you’ll be doing

• Provide operational and transactional direction and oversight to all administrative functions linked to the provision of Membership, Registration and Accreditation Teams.
• Line manage Administrative Leads providing leadership, professional development, performance management and operational work.
• Develop, implement and monitor Key Performance Indicators and service standards for Membership, Registration and Accreditation.
• Gather feedback and collaborate cross-departmentally with teams such as IT, Communications and Finances to optimise system functionality and support the end-to-end membership journey.
• Develop, review and maintain administrative policies and procedures to ensure they remain up to date and fit for purpose for the system, staff and members.
• Manage complaints about customer service and aspects related to the administration of Membership, Accreditation and Registration, in consultation where appropriate with the Senior Staff Lead.
• Oversee and contribute to the maintenance of accurate records in CRM; carry out audits/spot checks on CRM records to ensure quality and consistency of data and manage outcomes and recommendations.
• Oversee all ‘membership’ related provision including but not limited to onboarding, renewals, payments, declarations, and lapsing and where necessary the smooth administration of the PSA Accredited CBT Register, Accreditation and Registration including applications, awards, re-accreditation and audit.
• Report and/or recommend service process improvements initiatives to the Head of Membership Services where effectiveness of service delivery is seen.
• Ensure staff training and development is in place to ensure staff are meeting service standards and legislation requirements.
• Provide operational and data reports for senior management, track progress against KPIs.
• Communicate and co-ordinate service development to ensure members have access to and information about their membership, registration, accreditation.
• Oversee the management of member contact channels for the Administration of Membership, Accreditation and Registration including email, phone and any other services available for members to contact and receive from BABCP.
• Oversee the coordination of support for the Senior Leadership Team in organising meetings, making notes, carrying out research tasks.

What we’re looking for

• At least A Level qualifications or equivalent professional experience in related field (Business administration, management).
• Proven experience of managing administrative services within healthcare, public, or membership sectors.
• Proven experience of supervising/line managing staff and teams.
• Experience of developing, implementing and monitoring service standards and/or key performance indicators.
• Experience of using CRM systems to manage member/customer data, reporting and service delivery oversight.
• Experience of managing customer service issues or complaints and resolving them sensitively and effectively.
• Experience of developing and improving administrative functions and processes.
• Strong leadership and people management skills with the ability to motivate, support and develop teams.
• Confident working independently and collaboratively in a fast-paced environment.

BABCP supports and promotes Equality, Diversity and Inclusion. We welcome applications from people of all backgrounds.

How to apply

Please provide your CV and a response to the questions below by midnight on Friday 12 June 2026. Both your CV and question responses will be used to assess which applications are shortlisted prior to any invitation to interview. You should provide a response within no more than 150 words per question.

• Give an example, from your experience, of when you have had to manage competing priorities across teams. How did you balance workload, and keep people motivated?
• Explain what you feel good customer service would look like within this role and outline a time, during your career, when you have had to manage customer expectations with what the organisation can deliver.
• Tell us about a time when you have helped to improve ways of working across teams to ensure improved efficiencies for customers or processes. If you came across challenges, how did you overcome them?

Please note: Any CVs submitted without responses to the questions will not be considered. If you have not heard from us by 19 June 2026, please assume that your application has not been successful on this occasion. We encourage you to keep an eye on our future vacancies and apply again, as we are always looking for talented individuals to join us. Feedback will be provided to those who are invited to interview.