Fleet Administration Coordinator in London

Location: Ruislip, West London

Type: Full time / Permanent

Keeping critical fleet assets compliant, visible, and ready for use.

At Babcock, we’re working to create a safe and secure world, together. We’re looking for a Fleet Administration Coordinator to join our Land business, supporting MSC operations and playing a key role in keeping fleet assets compliant, tracked, and operational.

This is a fast‑paced, coordination‑focused role at the heart of fleet operations, working with stations, suppliers, and internal teams to ensure vehicles and equipment are maintained and available in line with the annual plan.

The role:

• Provide day‑to‑day administrative and planning support across MSC fleet operations.
• Coordinate servicing events, maintain accurate records, and support defect and compliance management to ensure assets remain safe, legal, and ready for use.
• Coordinate planned servicing, inspections, and fleet events in line with the annual maintenance plan.
• Maintain accurate asset, mileage, and compliance records within fleet systems.
• Monitor priority assets, manage defects, and support resolution with relevant stakeholders.
• Ensure compliance documentation is current, complete, and audit‑ready.
• Liaise with stations, suppliers, and internal teams to keep fleet operations running smoothly.

This is a full‑time, permanent, onsite role based in Ruislip, working 40 hours per week, Monday to Friday (07:00–16:00).

Essential Experience:

• Strong organisational skills with the ability to prioritise work in a busy environment.
• High attention to detail and confidence maintaining accurate records.
• Comfortable working with systems, databases, and Microsoft Office applications.
• A proactive, collaborative approach to problem‑solving and coordination.

Qualifications:

We value difference and don’t have a fixed idea when it comes to background or education, provided you can show the required level of experience and/or willingness to learn then we would like to hear from you.

Security Clearance:

The successful candidate must be able to achieve and maintain Standard (BPSS) security clearance for this role. Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held.

What We Offer:

• Matched contribution pension scheme, with life assurance.
• Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+.
• Employee shopping savings portal.
• Payment of Professional Fees.
• Reservists in the armed forces receive 10-days special paid leave.
• Holiday Trading – buy additional leave or sell up to one working week of annual leave from your entitlement (available February through March annually).
• Be Kind Day – one working day of paid leave per year (or equivalent hours) to undertake volunteering work with a chosen organisation or registered charity.

We are a disability confident committed employer. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.