At a Glance
- Tasks: Coordinate fleet operations, ensuring vehicles are compliant and ready for use.
- Company: Join Babcock, a leader in creating a safe and secure world.
- Benefits: Enjoy a matched pension scheme, health perks, and paid volunteering days.
- Other info: Dynamic role with opportunities for growth and learning.
- Why this job: Be at the heart of fleet operations and make a real difference.
- Qualifications: Strong organisational skills and attention to detail are essential.
The predicted salary is between 30000 - 40000 £ per year.
Location: Ruislip, West London
Role Type: Full time / Permanent
Keeping critical fleet assets compliant, visible, and ready for use. At Babcock, we’re working to create a safe and secure world, together. We’re looking for a Fleet Administration Coordinator to join our Land business, supporting MSC operations and playing a key role in keeping fleet assets compliant, tracked, and operational. This is a fast‑paced, coordination‑focused role at the heart of fleet operations, working with stations, suppliers, and internal teams to ensure vehicles and equipment are maintained and available in line with the annual plan.
The role:
- Provide day‑to‑day administrative and planning support across MSC fleet operations.
- Coordinate servicing events, maintain accurate records, and support defect and compliance management to ensure assets remain safe, legal, and ready for use.
Day‑to‑day, you will:
- Coordinate planned servicing, inspections, and fleet events in line with the annual maintenance plan.
- Maintain accurate asset, mileage, and compliance records within fleet systems.
- Monitor priority assets, manage defects, and support resolution with relevant stakeholders.
- Ensure compliance documentation is current, complete, and audit‑ready.
- Liaise with stations, suppliers, and internal teams to keep fleet operations running smoothly.
This is a full‑time, permanent, onsite role based in Ruislip, working 40 hours per week, Monday to Friday (07:00–16:00).
Essential experience:
- Strong organisational skills with the ability to prioritise work in a busy environment.
- High attention to detail and confidence maintaining accurate records.
- Comfortable working with systems, databases, and Microsoft Office applications.
- A proactive, collaborative approach to problem‑solving and coordination.
Qualifications:
We value difference and don’t have a fixed idea when it comes to background or education, provided you can show the required level of experience and/or willingness to learn then we would like to hear from you.
Security Clearance:
The successful candidate must be able to achieve and maintain Standard (BPSS) security clearance for this role. Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held.
What we offer:
- Matched contribution pension scheme, with life assurance.
- Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+.
- Employee shopping savings portal.
- Payment of Professional Fees.
- Reservists in the armed forces receive 10-days special paid leave.
- Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement.
- ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity.
Fleet Administration Coordinator employer: Babcock Mission Critical Services España SA.
At Babcock, we pride ourselves on being an excellent employer, offering a supportive work culture that values collaboration and proactive problem-solving. As a Fleet Administration Coordinator in Ruislip, you'll benefit from a comprehensive matched contribution pension scheme, access to health services, and unique initiatives like 'Be Kind Day' for volunteering, all while contributing to the vital operations of our fleet management team. With opportunities for professional growth and a commitment to employee well-being, Babcock is dedicated to creating a rewarding and meaningful workplace.
Contact Details:
Babcock Mission Critical Services España SA. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Administration Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the fleet management industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its fleet operations. Understand their values and how they keep their assets compliant and operational. This will help you stand out as someone who’s genuinely interested in the role.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've successfully managed multiple tasks or projects. Highlight your attention to detail and how it’s helped you maintain accurate records in past roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Fleet Administration Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Fleet Administration Coordinator role. Highlight your organisational skills and attention to detail, as these are key for keeping fleet assets compliant and operational.
Showcase Relevant Experience:In your application, emphasise any experience you have with fleet operations or administrative roles. We want to see how your background aligns with the responsibilities of coordinating servicing events and maintaining accurate records.
Be Clear and Concise:When writing your cover letter, keep it clear and to the point. Use straightforward language to explain why you're a great fit for the role and how you can contribute to our team at Babcock.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the Fleet Administration Coordinator position. We can’t wait to hear from you!
How to prepare for a job interview at Babcock Mission Critical Services España SA.
✨Know Your Fleet Basics
Before the interview, brush up on your knowledge of fleet management and compliance. Understand the key responsibilities of a Fleet Administration Coordinator, such as coordinating servicing events and maintaining accurate records. This will show that you're genuinely interested in the role and understand its importance.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Highlight your ability to prioritise work in a busy environment, as this is crucial for the role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Familiarise Yourself with Relevant Systems
Since the role involves working with systems and databases, make sure you’re comfortable discussing any relevant software you’ve used in the past. If you have experience with Microsoft Office applications, be ready to share how you've utilised them to maintain records or manage data effectively.
✨Demonstrate a Proactive Approach
During the interview, convey your proactive and collaborative approach to problem-solving. Share examples of how you've worked with different teams or stakeholders to resolve issues. This will illustrate your ability to liaise effectively with stations, suppliers, and internal teams, which is essential for keeping fleet operations running smoothly.
