Project Administrator in Dunfermline

Location: Rosyth, Dunfermline, Kirkcaldy, GB, KY11 2YD

Onsite or Hybrid: Hybrid

Role Type: Full time / Permanent

Keep complex projects moving and make your mark in a world that matters. At Babcock, we’re working to create a safe and secure world, together. If you join us, you can play your part as a Project Administrator at Rosyth, near Dunfermline, Fife.

The role:

As a Project Administrator, you’ll play a vital role in supporting the smooth delivery of projects within our Marine sector. This is a fantastic opportunity to build your career in defence, aerospace, and engineering—an industry that protects national security and drives innovation. You’ll be at the heart of the team, helping to coordinate activities, maintain organisation, and ensure everything runs efficiently. Your contribution will directly enable project success while giving you the opportunity to grow your skills in a dynamic, collaborative environment.

Day-to-day, you’ll be required to:

• Providing administrative support to the project team to ensure efficient day-to-day operations
• Managing calendars, scheduling meetings, and coordinating travel arrangements and itineraries
• Supporting site visits by organising access, passes, inductions, and welfare arrangements
• Preparing, recording, and distributing meeting minutes while tracking actions and follow-ups
• Liaising with internal and external stakeholders to keep activities aligned and on track

This is a full‑time role (Monday to Friday) based on site at Rosyth with hybrid working patterns available.

Essential experience:

• Demonstrating proven experience in an administrative or project support role
• Communicating clearly and confidently with stakeholders at all levels
• Handling sensitive and confidential information with professionalism and discretion
• Working collaboratively as part of a team to support shared goals
• Showing strong organisational skills with attention to detail and a proactive approach

Qualifications:

• Strong working knowledge of Microsoft Office applications, including Word, Excel, and Outlook
• Excellent written and verbal communication skills
• A qualification in Business Administration or a related field is advantageous

Security Clearance:

The successful candidate must be a sole UK National who is able to achieve and maintain Security Check (SC) security clearance for this role. Many of the positions within our company are subject to national security clearance and Trade Control restrictions.

What we offer:

• Matched contribution pension scheme, with life assurance
• Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
• Employee share scheme
• Employee shopping savings portal
• Payment of Professional Fees
• Reservists in the armed forces receive 10-days special paid leave
• Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement
• ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity
• Excellent development opportunities and benefits package including an employee assistance programme supporting physical, mental and financial wellbeing

Babcock is a global FTSE 100 organisation with over 26,000 people working together to make a difference. Here, you’ll be part of something bigger. From initial design to final decommissioning, your work will contribute to products and services that are essential to national security and public infrastructure. Together, we’re building a future that lasts — not just through the impact we make, but through meaningful careers that respect your work-life balance.

We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email careers@babcockinternational.com with the subject header ‘Reasonable adjustments requirement’. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.