At a Glance
- Tasks: Coordinate fleet operations, ensuring vehicles are compliant and ready for use.
- Company: Join Babcock, a global leader in engineering and technology.
- Benefits: Generous holiday allowance, pension scheme, and health consultations.
- Other info: Flexible working options and a commitment to inclusivity.
- Why this job: Be part of a team that supports national security and public infrastructure.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 32833 - 32833 £ per year.
Location: Ruislip, West London
Compensation: £32,833.00 + Benefits
Role Type: Full time / Permanent
Keeping critical fleet assets compliant, visible, and ready for use.
At Babcock, we’re working to create a safe and secure world, together. We’re looking for a Fleet Administration Coordinator to join our Land business, supporting MSC operations and playing a key role in keeping fleet assets compliant, tracked, and operational.
This is a fast‑paced, coordination‑focused role at the heart of fleet operations, working with stations, suppliers, and internal teams to ensure vehicles and equipment are maintained and available in line with the annual plan.
The role:
- Provide day‑to‑day administrative and planning support across MSC fleet operations.
- Coordinate servicing events, maintain accurate records, and support defect and compliance management to ensure assets remain safe, legal, and ready for use.
Day-to-day, you will:
- Coordinate planned servicing, inspections, and fleet events in line with the annual maintenance plan.
- Maintain accurate asset, mileage, and compliance records within fleet systems.
- Monitor priority assets, manage defects, and support resolution with relevant stakeholders.
- Ensure compliance documentation is current, complete, and audit‑ready.
- Liaise with stations, suppliers, and internal teams to keep fleet operations running smoothly.
This is a full‑time, permanent, onsite role based in Ruislip, working 40 hours per week, Monday to Friday (07:00–16:00).
Essential experience:
- Strong organisational skills with the ability to prioritise work in a busy environment.
- High attention to detail and confidence maintaining accurate records.
- Comfortable working with systems, databases, and Microsoft Office applications.
- A proactive, collaborative approach to problem‑solving and coordination.
Qualifications:
We value difference and don’t have a fixed idea when it comes to background or education, provided you can show the required level of experience and/or willingness to learn then we would like to hear from you.
Security Clearance:
The successful candidate must be able to achieve and maintain Standard (BPSS) security clearance for this role.
What we offer:
- Generous holiday allowance.
- Matched contribution pension scheme, with life assurance.
- Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+.
- Employee shopping savings portal.
- Payment of Professional Fees.
- Reservists in the armed forces receive 10-days special paid leave.
- Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement.
- ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity.
Babcock is a global FTSE 100 organisation with over 26,000 people working together to make a difference. Here, you’ll be part of something bigger. From initial design to final decommissioning, your work will contribute to products and services that are essential to national security and public infrastructure. Together, we’re building a future that lasts — not just through the impact we make, but through meaningful careers that respect your work-life balance.
We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email careers@babcockinternational.com with the subject header ‘Reasonable adjustments requirement’. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.
Closing date: 02/06/2026
Fleet Administration Coordinator in Ruislip employer: Babcock International
Babcock is an exceptional employer located in Ruislip, West London, offering a dynamic work environment where you can thrive as a Fleet Administration Coordinator. With a strong focus on employee well-being, we provide generous holiday allowances, a matched contribution pension scheme, and unique benefits like 'Be Kind Day' for volunteering. Our commitment to professional growth and a collaborative culture ensures that you will be part of a meaningful journey, contributing to vital national security and public infrastructure projects while enjoying a healthy work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Administration Coordinator in Ruislip
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how your skills align with what they need. This will help you stand out and show that you're genuinely interested in the position.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Fleet Administration Coordinator in Ruislip
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Fleet Administration Coordinator role. Highlight your organisational skills and attention to detail, as these are key for keeping fleet assets compliant and operational.
Showcase Relevant Experience:In your application, emphasise any experience you have with fleet operations or administrative roles. We want to see how your background aligns with the responsibilities of coordinating servicing events and maintaining accurate records.
Be Clear and Concise:When writing your cover letter, keep it clear and concise. Use straightforward language to explain why you're a great fit for the role and how you can contribute to our mission of keeping fleet operations running smoothly.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Babcock.
How to prepare for a job interview at Babcock International
✨Know Your Fleet Basics
Before the interview, brush up on your knowledge of fleet management and compliance. Understand the key responsibilities of a Fleet Administration Coordinator, such as coordinating servicing events and maintaining accurate records. This will show your genuine interest in the role and help you answer questions more confidently.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational skills. Think of situations where you successfully prioritised tasks in a busy environment or managed multiple deadlines. Being able to articulate these experiences will demonstrate your fit for the fast-paced nature of the job.
✨Familiarise Yourself with Relevant Systems
Since the role involves working with systems and databases, make sure you're comfortable discussing any relevant software you've used in the past. If you have experience with Microsoft Office applications, be ready to share how you've utilised them to maintain records or manage data effectively.
✨Emphasise Your Collaborative Approach
The job requires liaising with various stakeholders, so be prepared to discuss your collaborative problem-solving skills. Share examples of how you've worked with teams or suppliers to resolve issues, ensuring that fleet operations run smoothly. This will highlight your proactive attitude and ability to work well with others.
