At a Glance
- Tasks: Coordinate fleet operations, ensuring vehicles are compliant and ready for use.
- Company: Join Babcock, a leader in creating a safe and secure world.
- Benefits: Enjoy generous holidays, pension scheme, health support, and volunteering days.
- Other info: Flexible working options available; we value diversity and inclusion.
- Why this job: Be at the heart of fleet operations and make a real impact.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 32833 - 32833 £ per year.
Location: Ruislip, West London
Compensation: £32,833.00 + Benefits
Role Type: Full time / Permanent
Keeping critical fleet assets compliant, visible, and ready for use.
At Babcock, we're working to create a safe and secure world, together. We're looking for a Fleet Administration Coordinator to join our Land business, supporting MSC operations and playing a key role in keeping fleet assets compliant, tracked, and operational. This is a fast paced, coordination focused role at the heart of fleet operations, working with stations, suppliers, and internal teams to ensure vehicles and equipment are maintained and available in line with the annual plan.
The role:
- As a Fleet Administration Coordinator, you'll provide day to day administrative and planning support across MSC fleet operations.
- You'll coordinate servicing events, maintain accurate records, and support defect and compliance management to ensure assets remain safe, legal, and ready for use.
Day-to-day, you will:
- Coordinate planned servicing, inspections, and fleet events in line with the annual maintenance plan.
- Maintain accurate asset, mileage, and compliance records within fleet systems.
- Monitor priority assets, manage defects, and support resolution with relevant stakeholders.
- Ensure compliance documentation is current, complete, and audit ready.
- Liaise with stations, suppliers, and internal teams to keep fleet operations running smoothly.
This is a full time, permanent, onsite role based in Ruislip, working 40 hours per week, Monday to Friday (07:00-16:00).
Essential experience:
- Strong organisational skills with the ability to prioritise work in a busy environment.
- High attention to detail and confidence maintaining accurate records.
- Comfortable working with systems, databases, and Microsoft Office applications.
- A proactive, collaborative approach to problem solving and coordination.
Qualifications:
We value difference and don't have a fixed idea when it comes to background or education, provided you can show the required level of experience and/or willingness to learn then we would like to hear from you.
Security Clearance:
The successful candidate must be able to achieve and maintain Standard (BPSS) security clearance for this role. Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held.
What we offer:
- Generous holiday allowance.
- Matched contribution pension scheme, with life assurance.
- Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+.
- Employee shopping savings portal.
- Payment of Professional Fees.
- Reservists in the armed forces receive 10-days special paid leave.
- Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement.
- Be Kind Day enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity.
Equal Opportunities:
We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email with the subject header Reasonable adjustments requirement. We're committed to building an inclusive culture where everyone's free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.
Closing date: 02/06/2026
Fleet Administration Coordinator in London employer: Babcock International
At Babcock, we pride ourselves on being an excellent employer, offering a supportive work culture that values collaboration and inclusivity. As a Fleet Administration Coordinator in Ruislip, you'll enjoy generous benefits including a matched pension scheme, health consultations, and opportunities for professional development, all while contributing to a mission that ensures safety and compliance in fleet operations. Our commitment to employee well-being is reflected in initiatives like Be Kind Day, allowing you to engage in meaningful volunteer work.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Administration Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested in the position.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or use online resources to refine your answers. Focus on showcasing your organisational skills and attention to detail, which are key for the Fleet Administration Coordinator role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining our team at Babcock and contributing to a safe and secure world.
We think you need these skills to ace Fleet Administration Coordinator in London
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your strong organisational skills. We want to see how you prioritise tasks in a busy environment, so share examples of how you've managed multiple responsibilities effectively.
Attention to Detail is Key:Since this role involves maintaining accurate records, it's crucial to demonstrate your attention to detail. Mention any experiences where your meticulous nature helped avoid issues or improved processes.
Familiarity with Systems and Software:We’re looking for someone comfortable working with systems and databases. If you have experience with Microsoft Office applications or fleet management systems, be sure to mention it in your application!
Be Proactive and Collaborative:This role requires a proactive approach to problem-solving and coordination. Share instances where you’ve worked collaboratively with teams or stakeholders to resolve issues or improve operations.
How to prepare for a job interview at Babcock International
✨Know Your Fleet Basics
Before the interview, brush up on the basics of fleet management and compliance. Understand key terms like servicing, inspections, and defect management. This will show your enthusiasm for the role and help you speak confidently about how you can contribute.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational skills. Think of times when you successfully managed multiple tasks or coordinated events. Be ready to discuss how you prioritise work in a busy environment, as this is crucial for the Fleet Administration Coordinator role.
✨Familiarise Yourself with Relevant Software
Since the role involves working with systems and databases, make sure you're comfortable with Microsoft Office applications and any fleet management software. If you have experience with specific tools, mention them during the interview to demonstrate your readiness.
✨Ask Insightful Questions
Prepare thoughtful questions about the company's fleet operations and how they ensure compliance and safety. This not only shows your interest in the role but also gives you a chance to assess if the company culture aligns with your values.
