At a Glance
- Tasks: Coordinate fleet operations, ensuring vehicles are compliant and ready for use.
- Company: Join Babcock, a leader in creating a safe and secure world.
- Benefits: Enjoy generous holidays, pension scheme, and health consultations.
- Other info: Flexible working options and a commitment to inclusivity.
- Why this job: Be at the heart of fleet operations and make a real impact.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 32833 - 32833 £ per year.
Location: Ruislip, West London
Compensation: £32,833.00 + Benefits
Role Type: Full time / Permanent
Role ID: SF73757
Keeping critical fleet assets compliant, visible, and ready for use.
At Babcock, we're working to create a safe and secure world, together. We're looking for a Fleet Administration Coordinator to join our Land business, supporting MSC operations and playing a key role in keeping fleet assets compliant, tracked, and operational. This is a fast paced, coordination focused role at the heart of fleet operations, working with stations, suppliers, and internal teams to ensure vehicles and equipment are maintained and available in line with the annual plan.
The role:
- Provide day to day administrative and planning support across MSC fleet operations.
- Coordinate servicing events, maintain accurate records, and support defect and compliance management to ensure assets remain safe, legal, and ready for use.
Day-to-day, you will:
- Coordinate planned servicing, inspections, and fleet events in line with the annual maintenance plan.
- Maintain accurate asset, mileage, and compliance records within fleet systems.
- Monitor priority assets, manage defects, and support resolution with relevant stakeholders.
- Ensure compliance documentation is current, complete, and audit ready.
- Liaise with stations, suppliers, and internal teams to keep fleet operations running smoothly.
This is a full time, permanent, onsite role based in Ruislip, working 40 hours per week, Monday to Friday (07:00-16:00).
Essential experience:
- Strong organisational skills with the ability to prioritise work in a busy environment.
- High attention to detail and confidence maintaining accurate records.
- Comfortable working with systems, databases, and Microsoft Office applications.
- A proactive, collaborative approach to problem solving and coordination.
Qualifications:
We value difference and don't have a fixed idea when it comes to background or education, provided you can show the required level of experience and/or willingness to learn then we would like to hear from you.
Security Clearance:
The successful candidate must be able to achieve and maintain Standard (BPSS) security clearance for this role. Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held.
What we offer:
- Generous holiday allowance.
- Matched contribution pension scheme, with life assurance.
- Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+.
- Employee shopping savings portal.
- Payment of Professional Fees.
- Reservists in the armed forces receive 10-days special paid leave.
- Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement.
- Be Kind Day enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity.
Equal Opportunities:
We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email careers@babcockinternational.com with the subject header Reasonable adjustments requirement. We're committed to building an inclusive culture where everyone's free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.
Closing date: 02/06/2026
Fleet Administration Coordinator employer: Babcock International
At Babcock, we pride ourselves on being an excellent employer, offering a supportive work culture that values collaboration and inclusivity. As a Fleet Administration Coordinator in Ruislip, you'll enjoy generous benefits such as a matched pension scheme, flexible working options, and opportunities for professional development, all while contributing to the vital mission of keeping our fleet assets compliant and operational. Join us to be part of a team that is dedicated to creating a safe and secure world together.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Administration Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the fleet management industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Babcock and understanding their fleet operations. Show them you’re not just another candidate; you’re genuinely interested in how you can contribute to keeping their fleet compliant and operational.
✨Tip Number 3
Practice your problem-solving skills! Since this role involves coordination and compliance, think of examples from your past where you’ve successfully managed issues or improved processes. Be ready to share these during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Babcock.
We think you need these skills to ace Fleet Administration Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Fleet Administration Coordinator role. Highlight your organisational skills and attention to detail, as these are key for keeping fleet assets compliant and operational.
Showcase Relevant Experience:When detailing your experience, focus on any previous roles where you coordinated events or managed records. We want to see how you've successfully handled similar responsibilities in a busy environment.
Be Clear and Concise:Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to see your qualifications and achievements at a glance.
Apply Through Our Website:Don’t forget to submit your application through our website! This ensures that we receive all your details correctly and can process your application smoothly.
How to prepare for a job interview at Babcock International
✨Know Your Fleet Basics
Before the interview, brush up on the basics of fleet management and compliance. Understand key terms and processes related to vehicle servicing, inspections, and maintenance plans. This will show your potential employer that you're genuinely interested in the role and have done your homework.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised work in a busy environment and maintained accurate records.
✨Familiarise Yourself with Relevant Software
Get comfortable with Microsoft Office applications and any fleet management systems you can find information about. If you have experience with databases, be sure to mention it. Showing that you can navigate these tools will give you an edge in the interview.
✨Prepare for Problem-Solving Scenarios
Think of specific instances where you faced challenges in coordination or compliance management. Be prepared to discuss how you approached these problems and what solutions you implemented. This will demonstrate your proactive and collaborative approach to problem-solving.
