At a Glance
- Tasks: Manage passes and permits for personnel, contractors, and visitors in a secure environment.
- Company: Join Babcock, a leader in creating a safe and secure world.
- Benefits: Generous holiday allowance, pension scheme, and health consultations.
- Other info: Flexible working options and commitment to inclusivity.
- Why this job: Be part of a vital role supporting site security at RAF Halton.
- Qualifications: Strong admin skills, attention to detail, and confidence with sensitive information.
The predicted salary is between 27276 - 27276 € per year.
Location: Buckinghamshire, England
Compensation: £27,276.60 + Benefits
Role Type: Full time / Permanent
Role ID: SF73903
Supporting site security and access control in a regulated defence environment.
We are looking for a Passes and Permits Administrator to join our HADES programme, based on site at RAF Halton. This is an important administrative role within the Security Flight (Guardroom), supporting access control, site security, and compliance by managing passes and permits for personnel, contractors, and visitors.
The role:
- Reporting to the Administration Manager, you'll support day to day security administration by issuing, controlling, and recording passes and permits.
- You'll work closely with guardroom staff, vetting agencies, and internal stakeholders to ensure all access requests are processed accurately and in line with MOD and company requirements.
Day‑to‑day responsibilities:
- Issue permanent and temporary passes and permits, providing guidance on application processes.
- Maintain secure control and custody of passes and permits prior to issue.
- Carry out security vetting checks for dependants, contractors, and authorised personnel.
- Liaise with UK vetting agencies to confirm and maintain valid security clearances.
- Receive, record, and manage incoming and outgoing correspondence linked to passes and permits.
This is a full time, permanent role, working Monday to Friday (39 hours per week), based on site at RAF Halton.
Essential experience:
- Strong administrative skills with good attention to detail.
- Confidence working with sensitive information in a secure environment.
- Competence using Microsoft Office applications, including Excel.
- Clear communication skills and a professional, customer‑focused approach.
Qualifications:
We value difference and don't have a fixed idea when it comes to background or education; provided you can show the required level of experience and/or willingness to learn, then we would like to hear from you.
Security Clearance:
The successful candidate must be able to achieve and maintain a Security Check (SC) security clearance for this role. Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held.
What we offer:
- Generous holiday allowance.
- Matched contribution pension scheme, with life assurance.
- Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+.
- Employee shopping savings portal.
- Payment of Professional Fees.
- Reservists in the armed forces receive 10‑days special paid leave.
- Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement.
- Be Kind Day enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity.
Equal Employment Opportunity Statement:
We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email with the subject header "Reasonable adjustments requirement". We're committed to building an inclusive culture where everyone's free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.
Closing date: 03/06/2026
Passes and Permits Administrator in Aylesbury employer: Babcock International
At Babcock, we pride ourselves on being an excellent employer, offering a supportive work culture that values diversity and inclusion. As a Passes and Permits Administrator at RAF Halton, you'll enjoy generous benefits including a matched pension scheme, access to health services, and opportunities for professional development, all while contributing to a secure environment in the defence sector. Our commitment to employee well-being is reflected in initiatives like Be Kind Day, allowing you to engage in meaningful volunteering activities.
StudySmarter Expert Advice🤫
We think this is how you could land Passes and Permits Administrator in Aylesbury
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those already working at Babcock. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research Babcock's HADES programme and understand their security protocols. This shows you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various stakeholders, being clear and professional in your responses will set you apart during interviews.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re keen on joining the team directly.
We think you need these skills to ace Passes and Permits Administrator in Aylesbury
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Passes and Permits Administrator role. Highlight your administrative skills and experience with sensitive information, as these are key for us at Babcock.
Show Off Your Attention to Detail:In this role, attention to detail is crucial. Use specific examples in your application that demonstrate how you've successfully managed similar tasks in the past. We want to see that you can handle the nitty-gritty!
Be Clear and Professional:When writing your application, keep your language clear and professional. This reflects the communication skills we value. Remember, you're applying for a role that involves liaising with various stakeholders, so make a great first impression!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you're keen on joining our team at Babcock!
How to prepare for a job interview at Babcock International
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Passes and Permits Administrator. Familiarise yourself with the key tasks like issuing passes, managing security vetting checks, and liaising with vetting agencies. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Attention to Detail
Since this role requires strong administrative skills and attention to detail, prepare examples from your past experiences where you've successfully managed sensitive information or maintained accurate records. Highlighting these skills will reassure the interviewers that you can handle the responsibilities effectively.
✨Practice Clear Communication
As you'll be working closely with various stakeholders, practice articulating your thoughts clearly and professionally. You might want to role-play common interview questions with a friend, focusing on how you would communicate important information about access control and compliance in a straightforward manner.
✨Prepare for Security Clearance Questions
Given the nature of the role, be ready to discuss your eligibility for security clearance. Familiarise yourself with the requirements and be honest about your background. This shows integrity and helps build trust with the interviewers, which is crucial in a regulated defence environment.
