At a Glance
- Tasks: Manage documents and ensure compliance with processes in a dynamic environment.
- Company: Join Babcock, a leader in creating a safe and secure world.
- Benefits: Enjoy hybrid working, matched pension contributions, and health consultations.
- Other info: Security clearance required; flexible leave options available.
- Why this job: Be part of a supportive culture with excellent development opportunities and social impact.
- Qualifications: Experience in document control and proficiency in IT software is essential.
The predicted salary is between 36000 - 60000 £ per year.
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Location: Rosyth, Fife + Hybrid Working Arrangements
Role Type: Full time / Permanent
Role ID: SF
At Babcock we’re working to create a safe and secure world, together, and if you join us, you can play your part as a Document Controller at our Rosyth site.
The role
As a Document Controller, you’ll have a role that’s out of the ordinary. You will ensure compliance with controlled processes, policies and procedures relating to the creation, review, modification, issuance, distribution, destruction and accessibility of documents.
Day-to-day, you’ll register and capture documents in the Document Management System (DMS) – including those from Babcock, clients, and relevant sub-contractors. Additionally, you will:
- Manage the Document Control shared Inbox
- Oversee document revision processes and retention
- Allocate document numbering systems for Babcock and clients
- File and retain documents – both physical copies (if required) and digital originals
- Review document formats and ensure adherence to checking and approval processes, including signatures
This role is full time, 36 hours per week and provides hybrid working arrangements with 3 days in the office/onsite and 2 days working from home.
Essential experience of the Document Controller
- Extensive, recent, and relevant experience in a similar environment or business sector
- Advanced knowledge of document management systems and procedures
- Experience across the full project lifecycle, from bid phase through to closeout
- High level of proficiency in using IT software packages
- Demonstrable experience in a document control environment is essential
Qualifications for the Document Controller
- Relevant qualifications in Document Management/Control are preferred but not essential
Security Clearance
The successful candidate must be able to achieve and maintain Security Check (SC) security clearance for this role.
Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held. Further details are available at .
What we offer
- Matched contribution pension scheme, with life assurance
- Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
- Employee share scheme
- Employee shopping savings portal
- Payment of Professional Fees
- Reservists in the armed forces receive 10-days special paid leave
- Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement. This Window opens February through to March annually.
- ‘Be Kind Day’ enables employees to take one working day\'s paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity
- Excellent development opportunities and benefits package including an employee assistance programme supporting physical, mental and financial wellbeing.
Document Controller in Dunfermline employer: Babcock International Group
At Babcock, we pride ourselves on being an exceptional employer, offering a supportive work culture that values employee wellbeing and development. Located in Rosyth, Fife, our Document Controller role provides hybrid working arrangements, allowing for a balanced work-life experience, alongside a comprehensive benefits package that includes a matched pension scheme, access to health services, and opportunities for professional growth. Join us to contribute to meaningful projects while enjoying unique perks like 'Be Kind Day' for volunteering and holiday trading options.
Contact Details:
Babcock International Group Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Dunfermline
✨Join Compliance Communities
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We think you need these skills to ace Document Controller in Dunfermline
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at Babcock International Group. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at Babcock International Group
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with Babcock International Group’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
