At a Glance
- Tasks: Manage the COO's schedule, travel logistics, and communication to ensure seamless operations.
- Company: Join WRITER, a leading enterprise in AI-powered work with a dynamic culture.
- Benefits: Generous PTO, medical insurance, parental leave, wellness stipends, and competitive compensation.
- Other info: Hybrid role based in London with excellent career growth opportunities.
- Why this job: Be a key player in a fast-paced tech environment and support top executives.
- Qualifications: 5+ years supporting C-level executives, strong organisational skills, and proficiency in Google Workspace.
The predicted salary is between 60000 - 80000 £ per year.
About WRITER
WRITER is where the world's leading enterprises orchestrate AI-powered work. Our vision is to expand human capacity through superintelligence. We're proving it's possible – through powerful, trustworthy AI that unites IT and business teams together to unlock enterprise-wide transformation. With WRITER's end‐to‐end platform, hundreds of companies like Mars, Marriott, Uber, and Vanguard are building and deploying AI agents that are grounded in their company's data and fueled by WRITER's enterprise‐grade LLMs. Valued at $1.9B and backed by industry‐leading investors including Premji Invest, Radical Ventures, and ICONIQ Growth, WRITER is rapidly cementing its position as the leader in enterprise generative AI.
Founded in 2020 with office hubs in San Francisco, New York City, Seattle, Austin, Chicago, and London, our team thinks big and moves fast, and we're looking for smart, hardworking builders and scalers to join us on our journey to create a better future of work with AI.
About the role
We're seeking an exceptional executive assistant to partner with our chief operating officer from our London office. This is a high‐impact position where you'll serve as a strategic extension of the C‐Suite, orchestrating complex schedules, facilitating seamless communication, and ensuring every minute of their time drives maximum value for the organization.
You'll collaborate closely with our U.S.‐based executive support team, serving as the primary London hub for scheduling, logistics, and coordination. When our COO is in the UK, you're their anchor. When they travel to the States, you ensure flawless handovers and continuity. Your work keeps the momentum going, no matter where our leaders are in the world.
This is a hybrid role based in London. You'll need to be available to work from our London office as required to support our executives effectively.
What you'll do
- Complex calendar management: manage the COO's dynamic schedules both internally and externally, understanding key priorities to strategically organize meetings and commitments.
- International & domestic travel: book and plan all logistics for the COO's travel, including flights, hotels, ground transportation.
- Daily agenda & briefings: ensure the COO's daily agenda is updated and collaborate with internal teams to include comprehensive prep sheets and background information for all external meetings.
- Event & conference support: provide EMEA on‐site support at in‐person events and conferences, ensuring seamless logistical execution.
- Inbox management & correspondence: triage the COO's inbox, prioritise messages, and draft emails on the COO's behalf to ensure timely, professional, and aligned responses.
- Stakeholder coordination: serve as the key liaison with internal and external stakeholders to support the COO schedules and regional priorities.
- Miscellaneous admin support: additional administrative support as needed by the COO.
What you need
- You have 5+ years of experience as an administrative professional supporting a C‐level executive, in a fast‐paced, high‐growth technology company.
- You are located in London and able to work in a hybrid model, coming into our London office as needed.
- You have proven experience with heavy calendar management and booking complex international travel.
- You build and maintain relationships externally with admins and executives.
- You are highly proficient in Google Workspace and can quickly master new tools.
- You possess exceptional organisational and time management skills, with an ability to prioritise effectively among competing demands.
- You are known for your meticulous attention to detail and accuracy.
- You have direct experience managing logistics for executives' media and event appearances.
- You are an outstanding communicator with experience coordinating effectively with globally‐distributed teams.
- You are collaborative and self‐driven.
Benefits & perks (UK full‐time employees)
- Generous PTO, plus company holidays
- Comprehensive medical and dental insurance
- Paid parental leave for all parents (12 weeks)
- Fertility and family planning support
- Early‐detection cancer testing through Galleri
- Competitive pension scheme and company contribution
- Annual work‐life stipends for wellness, learning and development
- Company‐wide off‐sites and team off‐sites
- Competitive compensation and company stock options
Executive Assistant, COO in London employer: B Capital
WRITER is an exceptional employer that fosters a dynamic and innovative work culture, where employees are empowered to contribute to the future of AI-powered enterprise solutions. Based in London, the company offers generous benefits including comprehensive medical coverage, competitive compensation, and ample opportunities for professional growth through learning stipends and company-wide off-sites. Joining WRITER means being part of a fast-paced team that values collaboration and supports your career development while making a meaningful impact in the tech industry.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant, COO in London
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like B Capital.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like B Capital.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Assistant, COO in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to B Capital.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of B Capital. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at B Capital
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with B Capital, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at B Capital, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for B Capital could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at B Capital as they’re likely seeking a candidate who can enhance their workplace culture.
