Fund Administrator - Transactions, Compliance and AML

At Aztec, we’re committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals. So, if your experience doesn’t exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you. If you are passionate, curious, innovative and data driven, you could still be a good fit.

About the role

The purpose of this role is to focus on transactions, compliance and investment AML related matters for a single large client (the “Client”). The successful candidate will support the delivery of high-quality outputs in relation to various processes followed by the sub-team, to deliver a positive impact on the overall performance of the sub‑team and to promote excellent service to the Client.

Key responsibilities

• Act as a point of contact on investment transactional activity, underlying investment AML and compliance related matters with the Client, with the support from your Manager.
• Collaborate internally with other team members, co‑ordinate the collation of data and work closely with Aztec’s centralised Compliance and AML teams where applicable.
• Be involved in the coordination of regulatory filings for the entities under administration.
• Co‑ordinate the establishment of various fund structures, to include registry submissions, internal system updates, review and arranging execution of constitutional documentation, board approvals etc.
• Arrange for the opening of bank accounts and the processing of payments via banking systems.
• Assist with the closing of investment purchases, financing and loan drawdowns, divestments and sales.
• Liaise with underlying investments to resolve any AML/KYC queries in relation to the entities under administration.
• Assist with the co‑ordination of meetings, drafting minutes, action logs and working on related projects impacting the wider team.
• Contribute towards the team and the business, via ensuring robust adherence to policies and procedures in respect of all transaction related processes, alongside compliance and regulatory matters for the client facing team.
• Ensure Aztec internal control frameworks are followed in full.
• Assist with team‑wide administration deliverables such as financial accounts distribution.
• Liaise with the Client and various intermediaries on a daily basis.
• Maintain accurate records on company systems and process timely updates.

Skills, knowledge, expertise

• Strong alignment to Aztec Group values.
• High level of integrity, dependability, and proactivity.
• Strong internal and external communication skills, together with the ability to develop good working relationships within the business.
• Logical approach, analytical ability.
• Solutions orientated critical thinking.
• Ability to quickly learn new information, processes, and procedures.
• Ability to meet deadlines and proactively identify and deal with problems.
• A self‑starter with the ability to work independently on concurrent initiatives.
• Some previous client facing experience within the financial services sector.
• The candidate will be expected to be studying towards a relevant professional qualification (preferably CGI/ICSA certificate level or equivalent).
• Some understanding of Jersey funds regulation and codes (FSB, JPF, CIF).
• General understanding of fund structures (limited partnerships and companies).
• Good attention to detail.
• Computer literacy skills.
• Good interpersonal skills are required to develop close working relationships with colleagues and business contacts.

Training and development

We will provide training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and be great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Benefits

In addition to a competitive salary, here are some examples of the benefits that we may offer for our permanent roles:

• Discretionary bonus scheme.
• Flexible, hybrid working.
• Ability to work abroad for up to 3 weeks per annum.
• Generous holiday allowance.
• Pension scheme.
• Private medical insurance, including eye care.
• Life assurance (death in service and critical illness benefit).
• Worldwide travel insurance.
• Health and wellbeing programmes.
• On-site parking.

Culture and growth

With an ambitious vision for further growth, we’re always on the lookout for bright individuals to join our journey. Progress your career with a company that will support you every step of the way. At Aztec, we provide talented and dynamic individuals with the opportunity to build a rewarding career. We’re an ambitious company, committed to building long‑term partnerships with our clients and delivering operational excellence at every stage of their fund’s lifecycle. Our culture is what makes us a standout place to work. Our people are at the heart of our business: putting clients first; delivering service excellence; working as one team; building lasting connections and embodying our values and purpose. Join us and discover what makes us the bright alternative.