At a Glance
- Tasks: Manage day-to-day administration of stock exchange listed funds and build strong client relationships.
- Company: Aztec, a diverse and inclusive workplace that values every individual.
- Benefits: Flexible hybrid working, generous holiday allowance, and private medical insurance.
- Other info: Opportunity for professional development and mentorship in a supportive environment.
- Why this job: Join a dynamic team and enhance your professional skills while making a real impact.
- Qualifications: 3+ years in client administration and a passion for financial services.
The predicted salary is between 35000 - 45000 £ per year.
At Aztec, we’re committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow.
We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals.
So, if your experience doesn’t exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you.
If you are passionate, curious, innovative and data driven, you could still be a good fit.
About the role
Reports to Client Relationship Manager.
The purpose of this position is to carry out routine day-to-day administration of stock exchange listed funds under the direction of a Client Relationship Manager.
We will provide the training, both in-house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services.
You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.
Key Responsibilities
- Build and maintain strong working relationships with clients, colleagues and other business contacts
- Coordinate all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes and resolutions for routine matters
- Coordinate and review the work of more junior team members
- Prepare the appropriate documents for incorporation of companies, annual and other ad hoc filings
- Assist with obtaining CDD on shareholders and maintain the register
- Maintain accurate records for each entity, ensuring that all amendments are made in a timely manner
- Liaise with notary offices, government offices, tax authorities and banks (as applicable)
- Ensure regulatory and statutory fillings are made in timely manner
- Prepare manual and electronic payment instructions to settle expenses and complete transactions
- Ensure staff are trained on electronic banking systems and co-ordinate the opening of new bank accounts
- Assist with audit of corporate entities
- Act as a mentor to junior staff under the supervision of senior staff
Qualifications
- Candidate will preferably be studying towards, or qualified in, a relevant professional qualification (e. g. CGI or equivalent)
- 3+ years of experience working as a key part of a client administration team
- Sound technical financial services knowledge (to be supported through the Aztec Academy)
- Strong knowledge of local regulatory framework
- Experience in listed funds would be advantageous but is not essential
- Computer literacy skills are essential
- Excellent interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
Benefits
- Discretionary bonus scheme
- Flexible, hybrid working
- Ability to work abroad for up to 3 weeks per annum
- Generous holiday allowance
- Pension scheme
- Private medical insurance, including eye care
- Life assurance (death in service and critical illness benefit)
- Worldwide travel insurance
- Health and wellbeing programmes
- On-site parking (location dependent)
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Senior Fund Administrator employer: Aztec Services (Guernsey) Limited
At Aztec, we pride ourselves on fostering a vibrant and inclusive work environment that champions diversity and personal growth. As a Senior Fund Administrator, you will benefit from comprehensive training and professional development opportunities, alongside a flexible hybrid working model that allows for a healthy work-life balance. With generous holiday allowances, private medical insurance, and the chance to work abroad, Aztec is dedicated to ensuring our employees feel valued and empowered in their roles.
Contact Details:
Aztec Services (Guernsey) Limited Recruitment Team
