At a Glance
- Tasks: Administer funds and manage client relationships while ensuring operational excellence.
- Company: Join Aztec, a dynamic company focused on long-term partnerships and service excellence.
- Benefits: Gain professional training, develop your skills, and enjoy a supportive team environment.
- Other info: Exciting opportunities for career growth and personal development await you.
- Why this job: Be part of a collaborative culture where your contributions truly matter.
- Qualifications: Studying towards a relevant qualification with 1-2 years in financial services preferred.
The predicted salary is between 30000 - 40000 £ per year.
At Aztec, we provide talented and dynamic individuals with the opportunity to build a rewarding career. We’re an ambitious company, committed to building long‑term partnerships with our clients and delivering operational excellence at every stage of their fund’s lifecycle. Our culture is what makes us a standout place to work. Our people are at the heart of our business: putting clients first; delivering service excellence; working as one team; building lasting connections and embodying our values and purpose. Join our journey and discover what makes us the bright alternative.
About The Role
Reports to the Client Relationship Manager. The purpose of this position is to carry out routine day‑to‑day administration of fund structures under the direction of a Client Relationship Manager.
What You’ll Be Doing
- Administer funds, management companies and associated fund structures within the team and liaise with clients and intermediaries on a daily basis.
- Assist with all aspects of company secretarial matters, including the preparation of agendas, collation and distribution of board packs, shareholder meetings and drafting minutes for routine meetings.
- Maintain accurate investor records on eFront and process investor changes.
- Prepare manual and electronic payment instructions to settle fund expenses and assist with the maintenance of the electronic payments library.
- Process and co‑ordinate routine fund operations, including Investor Level and Fund of Fund investment level calls and distributions.
- Completion and review, including coordination, of underlying investment documentation for deal closings within our Fund of Funds structures, including but not limited to subscription documentation, to ensure completeness, accuracy and compliance with partnership agreement requirements, investment policy statements, client‑specific policies and risk appetite.
- Manage document retrieval from appropriate legal/client portals, incorporate comments from counterparties and oversee timely circulation and final upload of executed documents to the correct portal to support investment closing.
- Ensure regulatory and statutory fillings are made in a timely manner.
- Assist with the accounts distribution and filing process.
- Assist and support the induction, integration and training of Trainee staff.
What We’re Looking For
- The candidate will be expected to be studying towards a relevant professional qualification (preferably ICSA Certificate level or equivalent).
- 1 - 2 years relevant experience in a financial services environment.
- Computer literacy skills are essential.
- Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts.
- Excellent collaboration skills and passionate team player.
Aztec will provide the training, both in‑house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.
Fund Administrator in Fareham employer: Aztec Group
At Aztec, we pride ourselves on fostering a vibrant work culture that prioritises collaboration and client satisfaction. As a Fund Administrator, you will benefit from comprehensive training and professional development opportunities, ensuring your growth within a supportive team environment. Located in a dynamic setting, our commitment to operational excellence and strong partnerships makes us an exceptional employer for those seeking a meaningful career in financial services.
StudySmarter Expert Advice🤫
We think this is how you could land Fund Administrator in Fareham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching Aztec's values and culture. Show them you’re not just a fit for the role, but for the team too. We want to see your passion for client service and teamwork!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to fund administration. We love candidates who can articulate their experience and how it aligns with our mission.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Fund Administrator in Fareham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Fund Administrator role. Highlight relevant experience and skills that match what we’re looking for, like your financial services background and any qualifications you’re pursuing.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how you embody our values. Be genuine and let your personality come through.
Showcase Your Interpersonal Skills:Since we value strong relationships, make sure to mention any experiences where you’ve successfully collaborated with others. Whether it’s teamwork or client interactions, we want to see how you connect with people.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our journey!
How to prepare for a job interview at Aztec Group
✨Know the Company Inside Out
Before your interview, take some time to research Aztec thoroughly. Understand their values, culture, and the specifics of the Fund Administrator role. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Interpersonal Skills
Since the role requires excellent interpersonal skills, be prepared to discuss examples from your past experiences where you've successfully built relationships with clients or colleagues. Highlight your ability to work as part of a team and how you’ve contributed to a collaborative environment.
✨Demonstrate Your Technical Knowledge
Brush up on your knowledge of fund administration and relevant software like eFront. Be ready to discuss your experience in financial services and any specific tasks you've handled that relate to the job description, such as managing investor records or processing payments.
✨Ask Insightful Questions
Prepare thoughtful questions to ask at the end of your interview. This could include inquiries about the training provided for new staff or how the team collaborates on fund operations. Asking questions shows your enthusiasm for the role and helps you gauge if the company is the right fit for you.
