At a Glance
- Tasks: Drive successful bid submissions and manage cross-functional teams to create winning proposals.
- Company: Join Aztec, a dynamic company focused on client partnerships and operational excellence.
- Benefits: Receive training, professional development, and enjoy a supportive team culture.
- Other info: Opportunities for career growth and a chance to support junior team members.
- Why this job: Be part of an ambitious growth journey and make a real impact in the business.
- Qualifications: Experience in project management and excellent communication skills are key.
The predicted salary is between 40000 - 50000 € per year.
At Aztec, we provide talented and dynamic individuals with the opportunity to build a rewarding career. We’re an ambitious company, committed to building long‑term partnerships with our clients and delivering operational excellence at every stage of their fund’s lifecycle. Our culture is what makes us a standout place to work. Our people are at the heart of our business: putting clients first; delivering service excellence; working as one team; building lasting connections and embodying our values and purpose. Join our journey and discover what makes us the bright alternative.
About The Role
Reports to the Head of Strategic Bids. As a Strategic Bid Manager, you will play a crucial role in driving successful bid submissions for the organisation. Your responsibilities will be to collaborate with and manage stakeholders across functions and jurisdictions to craft compelling, winning proposals whilst ensuring the effective management of the end‑to‑end bid process. This role is within our Business Development team and is key in supporting our ambitious growth plans.
Key Responsibilities
- Project Planning and Coordination
- Run a detailed qualification process for each opportunity.
- Undertake thorough relationship mapping exercises for each opportunity, and create action plans to develop the relationships as required.
- Establish strong win themes and value proposition, and ensure these are woven throughout all content and deliverables.
- Coordinate and manage the Aztec response to tender processes; provide project management from opportunity identification through to a win/loss decision.
- Develop detailed project plans outlining bid timelines, tasks, and dependencies.
- Coordinate cross‑functional teams, providing clear direction and ensuring timely execution of tasks from opportunity identification stage right through to delivery.
- Create tailored material as needed, for each stage of a bidding process including proposals and pitch decks.
- Co‑ordinate rehearsals, and provide feedback, in preparation for formal presentations.
- Identify and assess potential risks associated with bids, and help to develop mitigation strategies to minimize impact.
- Strategic Proposal and Content Development
- Work closely with Product Marketing and Design teams to produce relevant yet differentiated, client focused content that reinforces our brand messaging.
- Collaborate with subject matter experts to gather relevant information and develop persuasive content.
- Support the maintenance and development of our content management framework.
- Support market research projects as required.
- Proposal Creation
- Lead the creation of compelling and tailored proposals, ensuring alignment with client requirements and showcasing Aztec’s strengths.
- Work closely with the Business Development and Marketing teams to ensure that any bespoke materials are high‑quality, and reinforce Aztec’s brand messaging.
- Performance Analysis and Continuous Improvement
- Conduct post‑bid analysis to evaluate the success of submitted proposals and identify areas for improvement.
- Provide feedback in order to enhance future bid strategies and processes.
- Provide best practice support and advice to colleagues engaged on opportunities.
- Stay abreast of industry trends and best practices in bidding and proposal management.
- Other
- Support and develop junior members of the team in bid management tools and techniques.
- Demonstrate effective communications with the team and the business providing regular reporting feedback as needed.
- Contribute towards the business as a whole, for instance, in identifying improvements and efficiencies that could be applied.
- Ad‑hoc tasks that may be required to be undertaken as part of a CMD team or as the business requires.
Skills, Knowledge And Expertise
- Proven track record in co‑ordinating and winning complex bids.
- Project and Bid management skills and/or qualification desired with demonstrated success in project management.
- People management experience would be advantageous.
- Experience working with delivery teams in the US would be advantageous.
- Excellent oral and written communication skills and ability to build strong relationships across the business.
- Excellent organisation skills and the ability to run several projects in tandem.
- Strong attention to detail and ability to deliver high quality work within short timeframes.
- Ability to coach, develop and motivate direct and indirect teams in person and virtually to drive success.
- Self‑driven, enthusiastic, and proactive with the ability to work with stakeholders from all levels of the business.
- Commercially astute.
- Advanced MS Office experience (Word, Excel, PowerPoint) is required.
- Experience within a financial services organisation would be advantageous, but not essential.
We welcome applicants from all backgrounds and experiences. If you’re excited by this role but don’t meet every requirement, we’d still love to hear from you. Aztec will provide the training, both in‑house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.
Associate Bid Manager employer: Aztec Group
At Aztec, we pride ourselves on fostering a vibrant work culture that prioritises collaboration and excellence. As an Associate Bid Manager, you will benefit from comprehensive training and professional development opportunities, ensuring your growth within a supportive environment. Our commitment to building long-term partnerships and delivering exceptional service makes Aztec not just a workplace, but a community where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Associate Bid Manager
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Aztec on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by understanding Aztec's values and culture. Think about how your experiences align with their commitment to client service and teamwork. Show them you’re not just a fit for the role, but for the company too!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on articulating your project management skills and how you’ve successfully coordinated bids in the past. Confidence is key!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can leave a lasting impression. And remember, apply through our website for the best chance!
We think you need these skills to ace Associate Bid Manager
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Associate Bid Manager role. Highlight your relevant experience in bid management and project coordination, and don’t forget to showcase how you align with Aztec's values and culture.
Showcase Your Skills:Use specific examples to demonstrate your project management skills and your ability to work with cross-functional teams. We want to see how you've successfully managed bids in the past and what strategies you used to win them.
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. Remember, we’re looking for strong communication skills, so let that shine through!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our journey at Aztec!
How to prepare for a job interview at Aztec Group
✨Know the Company Inside Out
Before your interview, take some time to research Aztec thoroughly. Understand their values, culture, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Master the Bid Process
Familiarise yourself with the end-to-end bid process, especially how it applies to the financial services sector. Be ready to discuss your experience with project planning, stakeholder management, and creating compelling proposals that align with client needs.
✨Showcase Your Communication Skills
As an Associate Bid Manager, strong communication is key. Prepare examples of how you've successfully collaborated with cross-functional teams or managed relationships in previous roles. Highlight your ability to convey complex information clearly and persuasively.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle challenges in bid management. Think of specific instances where you've identified risks, developed mitigation strategies, or improved processes, and be ready to share those stories.
