At a Glance
- Tasks: Administer funds and manage client relationships while ensuring compliance and accuracy.
- Company: Join Aztec, a dynamic firm focused on rewarding careers in finance.
- Benefits: Gain professional qualifications, receive in-house training, and enjoy a supportive team environment.
- Other info: Collaborative culture with opportunities for growth and learning.
- Why this job: Make an impact in the financial services sector while developing your skills and career.
- Qualifications: Studying towards a relevant qualification with 1-2 years of experience preferred.
The predicted salary is between 30000 - 40000 £ per year.
At Aztec, we provide talented and dynamic individuals with the opportunity to build a rewarding career.
About the role
Reports to the Client Relationship Manager. The purpose of this position is to carry out routine day‑to‑day administration of fund structures under the direction of a Client Relationship Manager.
What you'll be doing
- Administer funds, management companies and associated fund structures within the team and liaise with clients and intermediaries on a daily basis.
- Assist with all aspects of company secretarial matters, including the preparation of agendas, collation and distribution of board packs, shareholder meetings and drafting minutes for routine meetings.
- Maintain accurate investor records on eFront and process investor changes.
- Prepare manual and electronic payment instructions to settle fund expenses and assist with the maintenance of the electronic payments library.
- Process and co‑ordinate routine fund operations, including investor level and fund‑of‑fund investment level calls and distributions.
- Complete and review, including coordination, of underlying investment documentation for deal closings within our fund‑of‑fund structures (e.g., subscription documentation) to ensure completeness, accuracy and compliance with partnership agreement requirements, investment policy statements, client‑specific policies and risk appetite.
- Manage document retrieval from appropriate legal/client portals, incorporate comments from counterparties and oversee timely circulation and final upload of executed documents to the correct portal to support investment closing.
- Ensure regulatory and statutory filings are made in a timely manner.
- Assist with the accounts distribution and filing process.
- Assist and support the induction, integration and training of trainee staff.
What we're looking for
- The candidate will be expected to be studying towards a relevant professional qualification (preferably ICSA Certificate level or equivalent).
- 1–2 years relevant experience in a financial services environment.
- Computer literacy skills are essential.
- Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts.
- Excellent collaboration skills and a passionate team player.
Aztec will provide the training, both in‑house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.
Fund Administrator in Southampton employer: Aztec Financial Services (UK) Limited
At Aztec, we pride ourselves on fostering a collaborative and supportive work environment where talented individuals can thrive. As a Fund Administrator, you will benefit from comprehensive training and professional development opportunities, ensuring your growth within the financial services sector. Located in a vibrant area, our company culture emphasises teamwork and strong client relationships, making it an excellent place for those seeking meaningful and rewarding careers.
Contact Details:
Aztec Financial Services (UK) Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Fund Administrator in Southampton
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and have your own questions ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm and keeps you on their radar.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Fund Administrator in Southampton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Fund Administrator role. Highlight relevant experience and skills that match what we're looking for, like your financial services background and any qualifications you're pursuing.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills can contribute to our team. Keep it concise but engaging – we want to see your personality!
Showcase Your Interpersonal Skills:Since this role involves liaising with clients and colleagues, make sure to highlight your interpersonal skills in your application. Share examples of how you've built strong working relationships in the past.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Aztec Financial Services (UK) Limited
✨Know Your Stuff
Make sure you understand the fundamentals of fund administration and the specific responsibilities outlined in the job description. Brush up on key terms and processes, especially around investor records and compliance, so you can speak confidently about them during the interview.
✨Showcase Your Interpersonal Skills
Since this role involves liaising with clients and colleagues, be prepared to discuss examples of how you've built strong working relationships in the past. Think of specific instances where your communication skills made a difference, as this will demonstrate your fit for the team-oriented culture.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the company culture, training opportunities, and what success looks like in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
✨Practice Makes Perfect
Conduct mock interviews with a friend or use online resources to practice common interview questions related to fund administration. Focus on articulating your experience clearly and concisely, especially regarding your previous roles and how they relate to the responsibilities at Aztec.
