At a Glance
- Tasks: Audit and improve procurement contract records while designing efficient processes.
- Company: Join Ayvens, a leader in sustainable mobility solutions.
- Benefits: Competitive salary, pension scheme, gym membership, and generous leave policies.
- Other info: Diverse and inclusive workplace with excellent career growth opportunities.
- Why this job: Make a real impact on sustainable mobility and enhance procurement processes.
- Qualifications: Strong data analysis skills and experience in procurement management.
The predicted salary is between 40000 - 50000 € per year.
At Ayvens, progress starts with you. Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move. We have a new opportunity for an experienced Procurement Specialist to join us on an initial 12‑month Fixed Term Contract. The role will focus on improving the quality of procurement contract records, strengthening reporting, and designing clear, compliant and efficient processes. This is a delivery‑focused role with high visibility, working across Procurement and the wider business.
You’ll take ownership of improving contract and data quality across Procurement. Your initial focus will be to audit existing contract records, fix gaps and inaccuracies, and create a single, trusted source of truth. You’ll then use this data to build meaningful reporting and help redesign contract and data management processes to make them simpler, clearer and compliant.
The key responsibilities of the role are as follows:
- Audit existing contract records to identify gaps, errors and inconsistencies
- Work with stakeholders across the business to locate, validate and correct missing contract data
- Create and deliver a clear action plan to address data quality issues
- Combine contract and monitoring logs into a single, accurate source of truth
- Analyse root causes of missing or poor‑quality data and use insights to improve processes
- Design and deliver reporting that shows contract status and adherence to policy
- Review and improve contract and data management processes, including onboarding and renewals
- Document clear, standardised procedures that are easy to follow and compliant with policy
- Design reporting and monitoring to track ongoing adherence to processes and standards
Skills & Experience
- Strong data analysis and reporting skills, with high attention to detail
- Confident using Excel and similar tools to validate, analyse and present data
- Highly organised and able to work to tight deadlines
- Comfortable working independently and with multiple stakeholder groups
- Good understanding of contract management and procurement controls
- Awareness of risk and compliance requirements within procurement or financial services
- Curious and improvement‑focused, with the ability to challenge existing ways of working
- Proven experience working in a complex procurement environment
- Practical experience of contract management and negotiation
- Experience designing or improving procurement processes and reporting
What we offer
- Salary: £40,000–£50,000 per annum, depending on skills and experience
- Competitive pension scheme
- Annual salary review and bonus scheme
- Give As You Earn (GAYE) scheme
- Employee referral scheme (£1,000)
- Retail discounts programme
- GymFlex membership options
- Cycle to Work scheme
Health & Wellbeing
- Life Assurance
- Health assessment options
- Travel insurance
- Dental insurance
- Critical illness cover
- Personal accident insurance
Time Off & Work–Life Balance
- 25 days’ annual leave + an additional Celebration Day
- 37.5 hour week, Monday to Friday, no weekends
- Holiday buy & sell scheme
- Volunteer days
- Time allocated for personal development
- Study support (where applicable)
Workplace & On‑Site Facilities
- Free parking
- EV charging points
- Bike storage & shower facilities
- Complimentary breakfast
- Staff and social events
Studies have shown that women and people of colour are less likely to apply for an opportunity unless they exactly meet the criteria specified. At Ayvens we are committed to building a diverse, inclusive, enjoyable and authentic workplace so if you are excited by this, or any role at Ayvens but your experience doesn’t exactly align, we would encourage you to apply regardless!
Why Ayvens? With over 3.4 million vehicles managed across more than 42 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.
At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.
Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.
Procurement Specialist employer: Ayvens
At Ayvens, we pride ourselves on being an exceptional employer that champions sustainable mobility and fosters a culture of innovation and collaboration. Our Procurement Specialist role offers not only competitive financial rewards and comprehensive benefits but also a supportive environment that prioritises employee growth through personal development opportunities and a commitment to diversity and inclusion. With a focus on work-life balance and a vibrant workplace atmosphere, Ayvens is the ideal place for professionals looking to make a meaningful impact in their careers.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Specialist
✨Tip Number 1
Network like a pro! Reach out to people in the procurement field on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Ayvens and its values. Understand their commitment to sustainable mobility and think about how your skills can contribute to that mission. Show them you're not just another candidate, but someone who genuinely cares about their goals.
✨Tip Number 3
Practice your data analysis skills! Since this role focuses on improving contract records and reporting, be ready to discuss your experience with Excel and data management. Maybe even bring examples of how you've tackled similar challenges in the past.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at Ayvens and contributing to their exciting journey.
We think you need these skills to ace Procurement Specialist
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your data analysis and procurement process improvement experience to show us you're the right fit for the role.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're excited about this opportunity at Ayvens. Share specific examples of how you've improved contract management processes in the past, and let your personality shine through!
Showcase Your Attention to Detail:Since this role requires high attention to detail, consider including a brief example of a time you identified and corrected errors in contract records or data. This will demonstrate your capability to handle the responsibilities of the position.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Ayvens
✨Know Your Numbers
As a Procurement Specialist, you'll be dealing with data analysis and reporting. Brush up on your Excel skills and be ready to discuss how you've used data to improve processes in the past. Bring examples of reports you've created or data sets you've analysed to showcase your expertise.
✨Understand the Role
Make sure you fully understand the key responsibilities outlined in the job description. Be prepared to discuss how you would approach auditing contract records and improving data quality. Think about specific strategies you could implement to streamline processes and ensure compliance.
✨Engage with Stakeholders
This role involves working with multiple stakeholders, so demonstrate your communication skills during the interview. Prepare examples of how you've successfully collaborated with others in previous roles, especially in complex procurement environments. Show that you're comfortable engaging with different teams to achieve common goals.
✨Show Your Curiosity
Ayvens values curiosity and improvement-focused mindsets. Be ready to discuss how you've challenged existing processes in the past and what improvements you've implemented. Share your thoughts on current trends in procurement and how they might impact the role, showing that you're not just looking to fit in but to contribute meaningfully.
