At a Glance
- Tasks: Audit and improve procurement contract records while designing efficient processes.
- Company: Join Ayvens, a leader in sustainable mobility solutions.
- Benefits: Competitive salary, pension scheme, gym membership, and generous leave policies.
- Other info: Diverse and inclusive workplace with excellent career growth opportunities.
- Why this job: Make a real impact on data quality and process improvement in a dynamic environment.
- Qualifications: Strong data analysis skills and experience in procurement or contract management.
The predicted salary is between 40000 - 50000 € per year.
At Ayvens, progress starts with you. Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move. We have a new opportunity for an experienced Procurement Contracts Data Specialist to join us on an initial 12‑month Fixed Term Contract. The role will focus on improving the quality of procurement contract records, strengthening reporting, and designing clear, compliant and efficient processes. This is a delivery‑focused role with high visibility, working across Procurement and the wider business.
You’ll take ownership of improving contract and data quality across Procurement. Your initial focus will be to audit existing contract records, fix gaps and inaccuracies, and create a single, trusted source of truth. You’ll then use this data to build meaningful reporting and help redesign contract and data management processes to make them simpler, clearer and compliant.
The key responsibilities of the role are as follows:
- Audit existing contract records to identify gaps, errors and inconsistencies
- Work with stakeholders across the business to locate, validate and correct missing contract data
- Create and deliver a clear action plan to address data quality issues
- Combine contract and monitoring logs into a single, accurate source of truth
- Analyse root causes of missing or poor‑quality data and use insights to improve processes
- Design and deliver reporting that shows contract status and adherence to policy
- Review and improve contract and data management processes, including onboarding and renewals
- Document clear, standardised procedures that are easy to follow and compliant with policy
- Design reporting and monitoring to track ongoing adherence to processes and standards
Skills & Experience
- Strong data analysis and reporting skills, with high attention to detail
- Confident using Excel and similar tools to validate, analyse and present data
- Highly organised and able to work to tight deadlines
- Comfortable working independently and with multiple stakeholder groups
- Good understanding of contract management and procurement controls
- Aware of risk and compliance requirements within procurement or financial services
- Curious and improvement‑focused, with the ability to challenge existing ways of working
- Proven experience working in a complex procurement environment
- Practical experience of contract management and negotiation
- Experience designing or improving procurement processes and reporting
What we offer
- Salary: £40,000–£50,000 per annum, depending on skills and experience
- Competitive pension scheme
- Annual salary review and bonus scheme
- Give As You Earn (GAYE) scheme
- Employee referral scheme (£1,000)
- Retail discounts programme
- GymFlex membership options
- Cycle to Work scheme
Health & Wellbeing
- Life Assurance
- Health assessment options
- Travel insurance
- Dental insurance
- Critical illness cover
- Personal accident insurance
Time Off & Work–Life Balance
- 25 days’ annual leave + an additional Celebration Day
- 37.5 hour week, Monday to Friday, no weekends
- Holiday buy & sell scheme
- Volunteer days
- Time allocated for personal development
- Study support (where applicable)
Workplace & On‑Site Facilities
- Free parking
- EV charging points
- Bike storage & shower facilities
- Complimentary breakfast
- Staff and social events
Studies have shown that women and people of colour are less likely to apply for an opportunity unless they exactly meet the criteria specified. At Ayvens we are committed to building a diverse, inclusive, enjoyable and authentic workplace so if you are excited by this, or any role at Ayvens but your experience doesn’t exactly align, we would encourage you to apply regardless!
Why Ayvens? With over 3.4 million vehicles managed across more than 42 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.
At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.
Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.
Procurement Contracts Data Specialist employer: Ayvens
At Ayvens, we pride ourselves on being an excellent employer, offering a dynamic work culture that prioritises employee growth and well-being. As a Procurement Contracts Data Specialist, you'll enjoy competitive financial benefits, a supportive environment for personal development, and the opportunity to contribute to our mission of sustainable mobility. With a commitment to diversity and inclusion, we ensure that every team member feels valued and empowered to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Contracts Data Specialist
✨Tip Number 1
Network like a pro! Reach out to people in the procurement field on LinkedIn or at industry events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Show off your skills! Prepare a portfolio or case studies showcasing your data analysis and contract management successes. This will help you stand out during interviews.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or use online platforms to refine your responses. Focus on how you’ve improved processes and data quality in past roles.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our mission at Ayvens.
We think you need these skills to ace Procurement Contracts Data Specialist
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Procurement Contracts Data Specialist role. Highlight your data analysis skills and experience in contract management, as these are key for us. Use specific examples that showcase your attention to detail and ability to improve processes.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Share your passion for sustainable mobility and how your background aligns with our mission at Ayvens. Be sure to mention any relevant experience you have in auditing contract records or working with stakeholders.
Showcase Your Skills:Don’t forget to highlight your proficiency in Excel and other data tools. We want to see how you can validate, analyse, and present data effectively. If you’ve designed reports or improved procurement processes before, let us know!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Ayvens!
How to prepare for a job interview at Ayvens
✨Know Your Data Inside Out
As a Procurement Contracts Data Specialist, you'll be dealing with a lot of data. Make sure you brush up on your data analysis skills and get comfortable with Excel. Be ready to discuss how you've previously identified gaps in data and what steps you took to rectify them.
✨Understand the Procurement Process
Familiarise yourself with procurement processes and contract management. Be prepared to talk about your experience in auditing contracts and improving data quality. Highlight any specific examples where you’ve streamlined processes or enhanced compliance.
✨Showcase Your Stakeholder Management Skills
This role involves working with various stakeholders, so demonstrate your ability to communicate effectively. Think of examples where you’ve collaborated with different teams to gather information or resolve issues. This will show that you can navigate complex environments.
✨Prepare for Scenario-Based Questions
Expect questions that ask how you would handle specific situations related to data quality and contract management. Prepare by thinking through potential scenarios, such as how you would approach a missing contract record or how to improve reporting processes. This will showcase your problem-solving skills.
