At a Glance
- Tasks: Manage HR systems and support the employee lifecycle in a dynamic team.
- Company: Join Ayvens, a leader in sustainable mobility solutions.
- Benefits: Competitive salary, pension scheme, gym membership, and generous leave policies.
- Other info: Inclusive workplace culture with opportunities for personal development and growth.
- Why this job: Kickstart your HR career while making a real impact on sustainable mobility.
- Qualifications: Attention to detail and strong organisational skills; HR experience is a plus.
The predicted salary is between 30000 - 32833 £ per year.
At Ayvens, progress starts with you. Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move. Exciting HR Administrative opportunity in a busy, thriving team. If you enjoy a challenge, can illustrate great attention to detail and are interested in a career within HR then look no further.
From an employee perspective, the department is responsible for managing the employee lifecycle encompassing on-boarding, training and payroll whilst also overseeing employee benefits and policy. If this sounds like you, keep on reading.
Your Role and Responsibilities
- Manage the administration of HR systems, including processing new starters, movers, leavers, and in-life contractual changes in a timely manner.
- Ensure accuracy and integrity of HR records and systems.
- Deliver consistently against agreed HR Key Performance Indicators (KPIs).
- Respond to HR queries, including reference requests, policy queries, HR Self-Service queries, and absence/occupational health queries.
- Produce monthly and ad hoc HR reports.
- Support Business Partners and the Payroll Advisor as required.
- Maintain the highest level of confidentiality, professionalism, and personal conduct in line with Ayvens values.
- Work collaboratively as part of a team while also being able to operate independently.
- Demonstrate strong organisational skills with the ability to prioritise and manage multiple tasks effectively.
- Show a proactive approach, using initiative to identify and support process improvements.
- Take ownership of tasks and follow through to resolution.
Skills and Experience
- Previous experience in a fast-paced HR environment (desirable but not essential).
- High level of attention to detail.
- Strong problem-solving skills with the ability to resolve issues independently.
- Excellent time management skills with the ability to multitask and meet tight deadlines.
- Continuous improvement mindset.
- Ability to influence and build effective working relationships.
What we can offer
- Rewards & Financial Benefits: Competitive pension scheme, Annual salary review and bonus scheme, Give As You Earn (GAYE) scheme, Employee referral scheme (£1,000), Retail discounts programme, GymFlex membership options, Cycle to Work scheme.
- Health & Wellbeing: Life Assurance, Health assessment options, Travel insurance, Critical illness cover, Personal accident insurance.
- Time Off & Work–Life Balance: 25 days’ annual leave + an additional Celebration Day, 37.5 hour week, Monday to Friday, no weekends, Holiday buy & sell scheme, Volunteer days, Time allocated for personal development, Study support (where applicable).
- Workplace & On‑Site Facilities: Free parking, EV charging points, Bike storage & shower facilities, Complimentary breakfast, Staff and social events.
Studies have shown that women and people of colour are less likely to apply for an opportunity unless they exactly meet the criteria specified. At Ayvens, we are committed to building a diverse, inclusive, enjoyable and authentic workplace so if you are excited by this, or any role at Ayvens but your experience doesn’t exactly align, we would encourage you to apply regardless!
Why Ayvens? With over 3.4 million vehicles managed across more than 42 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.
At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.
Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.
HR Support Coordinator employer: Ayvens
At Ayvens, we pride ourselves on being an exceptional employer that champions employee growth and well-being. Our vibrant work culture fosters collaboration and innovation, while our comprehensive benefits package—including competitive pensions, generous leave policies, and wellness initiatives—ensures that our team members feel valued and supported. Join us in a role that not only offers exciting challenges but also the opportunity to contribute to sustainable mobility in a dynamic and inclusive environment.
StudySmarter Expert Advice🤫
We think this is how you could land HR Support Coordinator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Ayvens!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Ayvens.
We think you need these skills to ace HR Support Coordinator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Ayvens. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Ayvens and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Ayvens. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Ayvens's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Ayvens
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Ayvens.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Ayvens will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Ayvens and how you would contribute to adapting HR strategies.
