At a Glance
- Tasks: Support vehicle procurement activities and manage campaigns in a fast-paced environment.
- Company: Join Ayvens, a leader in sustainable mobility solutions.
- Benefits: Competitive salary, pension scheme, health benefits, and generous leave policy.
- Other info: Diverse and inclusive workplace with opportunities for personal development.
- Why this job: Make an impact in the automotive sector while developing your skills.
- Qualifications: Strong organisational skills and experience in administration or procurement.
At Ayvens, progress starts with you. Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.
We're looking for a Vehicle Procurement Administration Lead to join our Procurement team. This is a great opportunity for someone who enjoys working in a fast-paced environment, building relationships and keeping things organised. You'll play an important role in supporting our vehicle procurement activity, helping to manage vehicle campaigns, monitor stock and provide the insight needed to support commercial decisions.
Working closely with colleagues across Procurement, Commercial and Operations, you'll help make sure vehicles are sourced, managed and processed efficiently while supporting manufacturers, brokers and internal stakeholders.
Key responsibilities:- Supporting the day-to-day administration of vehicle procurement activities
- Setting up and managing vehicle campaigns, ensuring information is accurate and up to date
- Monitoring stock levels and helping ensure vehicles are managed efficiently throughout their lifecycle
- Producing reports and analysing data to help support business decisions
- Managing vehicle campaigns from launch through to disposal, including pricing adjustments where required
- Acting as a first point of contact for procurement-related queries from colleagues, brokers and suppliers
- Supporting the processing of rebates, bonuses and buyback agreements
- Maintaining accurate records and ensuring key processes are followed correctly
- Looking for ways to improve processes and make things work more efficiently
- Supporting the team with risk, governance and compliance requirements
- Working closely with colleagues across the business to support the wider vehicle procurement strategy
- Strong organisational skills and attention to detail
- Good communication and stakeholder management skills
- Confidence working with data and producing reports, particularly using Excel
- Comfortable managing multiple priorities and meeting deadlines
- A proactive approach and willingness to suggest improvements
- A positive attitude and desire to learn and develop
- Strong IT skills and the ability to pick up new systems quickly
- Experience in an administration, operations, procurement or supply chain role
- Exposure to a regulated environment would be beneficial
- Knowledge of the automotive, leasing or fleet sector would be an advantage
- Salary: £29,700 to £35,000
- Competitive pension scheme
- Annual salary review and bonus scheme
- Give As You Earn (GAYE) scheme
- Employee referral scheme (£1,000)
- Retail discounts programme
- GymFlex membership options
- Cycle to Work scheme
- Life Assurance
- Health assessment options
- Travel insurance
- Dental insurance
- Critical illness cover
- Personal accident insurance
- 25 days’ annual leave + an additional Celebration Day
- 37.5 hour week, Monday to Friday, no weekends
- Holiday buy & sell scheme
- Volunteer days
- Time allocated for personal development
- Study support (where applicable)
Studies have shown that women and people of colour are less likely to apply for an opportunity unless they exactly meet the criteria specified. At Ayvens we are committed to building a diverse, inclusive, enjoyable and authentic workplace so if you are excited by this, or any role at Ayvens but your experience or current hours don’t exactly align, we would encourage you to apply regardless!
With over 3.1 million vehicles managed across more than 40 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.
At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.
Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed.
Vehicle Procurement Administration Lead in Bristol employer: Ayvens Group
Ayvens Group is an excellent employer, offering a dynamic work environment in Milton Keynes where you can thrive in your role as a Fleet Operations Executive. With a strong focus on employee growth and development, we provide comprehensive training and support to help you excel in managing our flexible rental operations. Our commitment to sustainability and customer satisfaction creates a rewarding atmosphere where your contributions truly matter.
StudySmarter Expert Advice🤫
We think this is how you could land Vehicle Procurement Administration Lead in Bristol
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Ayvens Group.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Vehicle Procurement Administration Lead in Bristol
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Ayvens Group:Your cover letter should read like you’re chatting directly to Ayvens Group. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Ayvens Group.
How to prepare for a job interview at Ayvens Group
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Ayvens Group!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Ayvens Group. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Ayvens Group's culture.
