At a Glance
- Tasks: Manage patient records, appointments, and provide excellent front-of-house care.
- Company: Friendly and busy medical practice focused on patient care.
- Benefits: Competitive salary, NHS pension, generous leave, and ongoing training.
- Other info: Flexible hours over three days with opportunities for professional growth.
- Why this job: Join a supportive team and make a real difference in patient care.
- Qualifications: Experience as a Medical Secretary and strong communication skills.
The predicted salary is between 23400 - 28600 £ per year.
The Cathcart Street Practice
8 Cathcart Street
AYR
KA7 1BJ
Closing date – 28th August 2026
We are looking for an experienced, enthusiastic, and highly organised Medical Secretaryto join our friendly and busy practice. This is a dual-role position, combining medical secretarial responsibilities with front-of-house reception duties, making it ideal for someone who enjoys a varied workload and providing excellent patient care.
Hours:
27 hours over 3 days (Monday, Wednesday & Friday)
Key Responsibilities
Medical Secretary Duties
- Typing of clinical correspondence, referrals, and reports.
- Managing patient referrals and appointments.
- Liaising with hospitals, consultants, and other healthcare professionals.
- Maintaining accurate patient records and ensuring confidentiality at all times.
- Managing incoming correspondence and supporting the clinical team with administrative tasks.
Reception Duties
- Welcoming patients in a professional and friendly manner.
- Booking and managing appointments.
- Answering telephone calls and responding to patient enquiries.
- Registering new patients and updating patient records.
- Processing prescriptions and general administrative tasks.
- Ensuring the reception area remains organised and welcoming.
About You
The successful candidate will have:
- Previous experience as a Medical Secretarywithin a GP practice or healthcare setting (essential).
- Experience working on a busy reception desk.
- Excellent typing and IT skills.
- Knowledge of medical terminology.
- Strong organisational skills with the ability to prioritise workload.
- Excellent communication and interpersonal skills.
- A professional, compassionate, and patient-focused approach.
- The ability to work independently as well as part of a team.
- Experience with clinical systems such as EMIS, SystmOne, or similar is desirable.
What We Offer
- A supportive and friendly working environment.
- Ongoing training and development opportunities.
- Competitive salary.
- NHS Pension (where applicable).
- Generous annual leave entitlement.
If you are an experienced Medical Secretary looking for a varied role that combines secretarial and reception responsibilities, we would love to hear from you.
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Medical Secretary/Receptionist in Ayr employer: Ayrshireandarrangp
Tam’s Brig Surgery is an exceptional employer, offering a supportive and collaborative work environment where every team member is valued. With a focus on professional development, we provide opportunities for training and growth within a diverse multidisciplinary team, ensuring that our staff can thrive while delivering high-quality patient care. Located in Ayr, our practice not only prioritises work-life balance with protected breaks but also fosters a culture of learning through regular team meetings and quality improvement initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Medical Secretary/Receptionist in Ayr
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Ayrshireandarrangp, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Ayrshireandarrangp
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Ayrshireandarrangp.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Ayrshireandarrangp.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Ayrshireandarrangp can really resonate with interviewers and show your commitment to the field.
