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- Tasks: Manage company accounts, prepare financial records, and oversee payroll processes.
- Company: Respected civil engineering firm with a supportive team environment.
- Benefits: Flexible hours, competitive salary, and opportunities for professional growth.
- Why this job: Join a stable company and make a real impact in financial management.
- Qualifications: Experience with Sage accounts and proficiency in Microsoft Office required.
- Other info: Office-based role with a chance to learn from an experienced team.
The predicted salary is between 30000 - 42000 £ per year.
Our client, a well-respected local civil engineering firm, is seeking a Bookkeeper/Office Administrator to join their team on a permanent basis. Currently, the position offers 4 days per week, from 9am to 5pm (28 hours total) however, there is flexibility regarding weekly hours, which will be arranged with the director before commencement. The role will be entirely office-based at the company’s location near Kilmarnock. This vacancy arises from the retirement of a long-standing employee. The goal is to have the successful candidate onboard by mid to late March to ensure a comprehensive handover from the current bookkeeper, which will be invaluable.
The successful candidate will be the sole contact within the office and responsible for the following duties:
- Managing company accounts to trial balance level using Sage accounts package
- Preparing financial records for the accountant and addressing any queries
- Generating monthly cash flow reports and monitoring company bank accounts
- Performing bank reconciliations
- Overseeing the purchase ledger, including checking and inputting supplier invoices
- Managing the sales ledger, including preparing and issuing sales invoices, including Reverse Charge VAT
- Conducting credit control
- Preparing monthly journals for payroll, expenses, etc.
- Handling CIS returns and issuing subcontractor statements
- Administering weekly payroll and pension processes
- Completing quarterly HMRC VAT returns
Administration Tasks:
- Preparing and uploading documentation for CHAS Health & Safety Accreditation
- Preparing and uploading information for Achilles Accreditation
- Preparing and submitting tender documents for Public Contract Scotland
- Issuing tenders to clients and subcontractors
- Typing general correspondence and emails
- Managing office filing
- Monitoring and responding to emails and letters
- Answering telephone enquiries and sometimes greeting visitors in person
- Administering company insurances and other legal requirements
- Preparing site health and safety files
- Creating defined cost sheets for unquoted additional works
- General office management, including utilities and stationery
- Managing subcontractor administration
- Updating the training matrix
Experience and Skill Requirements:
- Proficient use of Microsoft Office (Outlook, Word, Excel)
- Basic IT Sage 50 package
- Sage payroll
- Background in similar role within similar business
The successful candidate will enjoy several benefits, which will be discussed during the telephone interview stage. If you possess the required experience and would like to be considered for this position, please send your CV to Coleen Farrell at GH Resourcing as soon as possible.
Bookkeeper / Senior Accounts Assistant in Kilmarnock employer: Ayrshire
Contact Detail:
Ayrshire Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bookkeeper / Senior Accounts Assistant in Kilmarnock
✨Tip Number 1
Get to know the company before your interview! Research their projects and values, especially in civil engineering. This will help us tailor our answers and show genuine interest.
✨Tip Number 2
Practice common interview questions related to bookkeeping and accounts. We can even role-play with a friend or family member to boost our confidence and refine our responses.
✨Tip Number 3
Prepare some questions to ask during the interview. This shows we’re engaged and keen to learn more about the role and the team dynamics at the firm.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can leave a lasting impression and keep us on their radar as they make their decision.
We think you need these skills to ace Bookkeeper / Senior Accounts Assistant in Kilmarnock
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Bookkeeper role. Highlight your experience with Sage accounts and any relevant financial tasks you've handled. We want to see how your skills match what our client is looking for!
Showcase Your Skills: Don’t just list your skills; show us how you’ve used them in past roles. If you've managed bank reconciliations or prepared financial records, give us some examples. This helps us understand your hands-on experience!
Keep It Professional: While we love a friendly tone, make sure your application is professional. Use clear language and check for typos. A polished application shows us you’re serious about the role!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Let’s get you on board!
How to prepare for a job interview at Ayrshire
✨Know Your Numbers
As a Bookkeeper/Senior Accounts Assistant, you'll be dealing with financial records and accounts daily. Brush up on your knowledge of Sage accounts package and be ready to discuss how you've used it in previous roles. Prepare examples of how you managed accounts to trial balance level and handled bank reconciliations.
✨Showcase Your Organisation Skills
This role involves a lot of administration tasks, so it's crucial to demonstrate your organisational skills. Think of specific instances where you successfully managed multiple tasks, like preparing documentation for accreditations or handling payroll processes. Be ready to explain your approach to keeping everything in order.
✨Prepare for Technical Questions
Expect some technical questions related to financial reporting and VAT returns. Familiarise yourself with the latest regulations and be prepared to discuss how you would handle specific scenarios, such as issuing subcontractor statements or preparing monthly journals. This will show that you're not just experienced but also up-to-date with industry standards.
✨Be Personable and Professional
Since you'll be the sole contact in the office, it's important to convey your ability to communicate effectively. Practice answering common interview questions in a friendly yet professional manner. Think about how you would greet visitors or handle telephone enquiries, as this will reflect your suitability for the role.
