At a Glance
- Tasks: Support payroll administration and assist customers with their payroll queries.
- Company: Join AILN, a supportive organisation dedicated to community service.
- Benefits: Flexible working hours, competitive pay, and a chance to make a difference.
- Other info: Perfect for those looking to grow in a dynamic office environment.
- Why this job: Gain valuable experience in payroll while helping others in your community.
- Qualifications: Educational qualifications and a commitment to anti-discriminatory practice.
The predicted salary is between 20000 - 25000 € per year.
POST: Payroll Administration Officer
ACCOUNTABLE TO: Payroll Manager & Supervisor
HOURS: 25 hours per week, days to be agreed. Some flexibility in working days will be required to suit the needs of customers and of the service.
HOURLY RATE: £13.45 per hour
LOCATION: AILN The Michael Lynch Centre for Enterprise Ardrossan
CVs to Payroll Manager – wendy@ailn.org
Purpose of the Post
The post holder will undertake a range of administrative duties in AILN’s Payroll department.
Duties of the Post
- Provide administrative support to the Payroll.
- Support and assist AILN Payroll service customers by providing information about the payroll service.
- Ensure that AILN payroll service customers (PA Employers) of Personal Assistants are aware of their responsibilities in relation to payment of wages.
- Ensure customers are aware of the dates for submission of timesheets for each of their PA’s and that they include the information required to enable timesheets to be processed accurately and timeously.
- Ensure records are maintained of all financial transactions.
- Ensure that confidentiality is maintained in all matters relating to customers and the organisations finances and that all records are stored securely and are archived in accordance with AILN’s policies and procedures.
- Communicate with stakeholders including the Ayrshire Councils in relation to financial matters, ensuring appropriate sharing of information at all times.
- Record information required for monitoring and reporting purposes and provide it as required to the Payroll and Accounts Manager.
Qualifications
- Evidence of educational qualifications gained at school, college or university.
- Committed to anti-discriminatory practice.
Knowledge
- Administrative tasks and systems.
Experience
- Working in an office environment.
- MS Office, awareness of social media.
- Using e‑mail and internet.
- Working on own initiative and as part of a team.
- Organising events.
- Monitoring and spotting trends.
Skills/Abilities
- Good listening, communication and interpersonal skills.
- Good written skills.
- Proven ability to organise, prioritise and manage own work.
- Ability to communicate with people in a sensitive and person‑centred manner, including people who require support, carers, other professionals and members of the public.
- Ability to organise, plan and prioritise own work and meet deadlines whilst remaining responsive to others.
Payroll Admin Officer for AILN in Ardrossan employer: Ayrshire Independent Living Network
AILN is an exceptional employer that values its employees by fostering a supportive and flexible work environment, ideal for those seeking a meaningful role in payroll administration. Located at The Michael Lynch Centre for Enterprise in Ardrossan, AILN offers opportunities for professional growth and development while prioritising a culture of inclusivity and respect. With a commitment to anti-discriminatory practices and a focus on employee well-being, AILN stands out as a rewarding place to build your career.
Contact Detail:
Ayrshire Independent Living Network Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Payroll Admin Officer for AILN in Ardrossan
✨Tip Number 1
Network like a pro! Reach out to people in the payroll and admin sectors, especially those connected to AILN. A friendly chat can sometimes lead to job opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of payroll processes and administrative tasks. We want you to show off your skills and how you can help AILN’s customers!
✨Tip Number 3
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website for the best chance at landing the job. It’s straightforward and ensures your application gets to the right people quickly!
We think you need these skills to ace Payroll Admin Officer for AILN in Ardrossan
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Payroll Admin Officer role. Highlight relevant experience and skills that match the job description, like your administrative tasks and communication abilities. We want to see how you can bring value to our team!
Showcase Your Skills:Don’t forget to showcase your good written skills and your ability to organise and prioritise work. Use specific examples from your past experiences to demonstrate how you've successfully managed similar tasks. This will help us see you in action!
Keep It Professional:While we love a friendly tone, make sure your application remains professional. Use clear language and check for any spelling or grammar mistakes. A polished application shows us you care about the details, which is crucial in payroll administration.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy to do!
How to prepare for a job interview at Ayrshire Independent Living Network
✨Know Your Payroll Basics
Make sure you brush up on payroll processes and terminology. Understanding the ins and outs of payroll administration will show that you're serious about the role and can hit the ground running.
✨Demonstrate Your Communication Skills
Since this role involves communicating with various stakeholders, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, especially in sensitive situations.
✨Showcase Your Organisational Skills
Be ready to discuss how you manage your workload and prioritise tasks. Think of specific instances where you successfully organised events or managed multiple deadlines, as this will resonate well with the interviewers.
✨Emphasise Confidentiality
Given the nature of the job, it's crucial to highlight your understanding of confidentiality in financial matters. Prepare to discuss how you've handled sensitive information in the past and why it’s important in a payroll context.
