At a Glance
- Tasks: Support the Micro Enterprise Manager with various administrative duties and event organisation.
- Company: Join AILN, a community-focused organisation making a difference in South Ayrshire.
- Benefits: Flexible working hours, competitive pay, and opportunities for personal growth.
- Other info: Great chance to develop skills while making a positive impact in your area.
- Why this job: Be part of a project that empowers local micro enterprises and supports your community.
- Qualifications: Educational qualifications and experience in an office environment are essential.
The predicted salary is between 28000 - 35000 € per year.
Accountable To: Microenterprise Manager & Chief Executive
Hours: 25 hours per week on days to be agreed. Some flexibility in working days will be required to suit the needs of customers and of the service.
Hourly Rate: £13.50 per hour
Location: Ailn, Michael Lynch Centre for Enterprise, Ardrossan. Attendance at events and meetings in South Ayrshire will be required.
Purpose of the Post: The post holder will undertake a range of administrative duties to support the work of AILN’s CAYRLocal Micro Enterprise project. AILN’s offices are based in Ardrossan; however, the micro enterprise project is a South Ayrshire only project, therefore some time will be spent in South Ayrshire.
Duties of the Post:
- Provide administrative support to the Micro Enterprise Manager.
- Set up and generate reports from events for staff monitoring purposes and future planning.
- Support Micro with onboarding start‑up paperwork, client files, monitoring.
- Attend meetings/events including with other agencies engaged in similar areas of work.
- Attend recruitment events to raise awareness of the micro enterprise opportunities.
- Update Excel documents to track micro clients budget usage.
- Manage accommodation bookings, catering and other administrative arrangements for workshops, training sessions and organisational events.
- Through telephone/email interviews gather and present information relating to customer and volunteer satisfaction with the micro enterprise project.
- Any other duties as requested by AILN micro enterprise coordinator/Chief Executive that are commensurate with the job description and salary for the post.
- Accurately maintain news and information in appropriate formats on AILN’s CAYRLocal social media outlets.
- Any reasonable design/admin duties to support other posts.
Qualifications and Person Specification:
- Evidence of educational qualifications gained at school, college or university.
Knowledge Of:
- Administrative tasks and systems.
- The role of Health & Social Care in supporting people.
- Committed to anti‑discriminatory practice.
Experience Of:
- Working in an office environment.
- MS Office, awareness of social media.
- Using e‑mail and internet.
- Working on own initiative and as part of a team.
- Organising events.
- Monitoring and spotting trends.
Skills/Abilities:
- Good listening, communication and interpersonal skills.
- Good written skills.
- Proven ability to organise, prioritise and manage own work.
- Ability to communicate with people in a sensitive and person‑centred manner, including people who require support, carers, other professionals and members of the public.
- Ability to organise, plan and prioritise own work and meet deadlines whilst remaining responsive to others.
Other:
- Given the project is based in South Ayrshire, a current driving license and access to a car would be beneficial; all work‑related expenses i.e. mileage would be reimbursed.
- By prior arrangement able to work hours flexibly, including very occasional evening events to suit the needs of the service.
- Must be willing to comply with AILN’s policies and procedures.
- Must participate in staff team meetings and in supervision sessions with the Line Manager of this post.
- Must maintain confidentiality in relation to AILN service users, other stakeholders and AILN’s business activities.
- Must carry out the duties of this post with due regard to Equal Opportunities and Non‑Discriminatory practice.
Admin Officer - Microenterprise Team in Ardrossan employer: Ayrshire Independent Living Network
AILN is an exceptional employer that prioritises a supportive and inclusive work culture, offering flexible working hours to accommodate the needs of both employees and clients. With a strong focus on employee growth and development, staff members are encouraged to engage in meaningful projects that directly impact the community, particularly through the Micro Enterprise initiative in South Ayrshire. The opportunity to work in a dynamic environment, alongside passionate colleagues, makes AILN a rewarding place to build a career.
Contact Detail:
Ayrshire Independent Living Network Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Admin Officer - Microenterprise Team in Ardrossan
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend local events, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Familiarise yourself with AILN’s mission and values, and think about how your skills align with their needs. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role.
We think you need these skills to ace Admin Officer - Microenterprise Team in Ardrossan
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the Admin Officer role. We want to see how you can support our Microenterprise Team, so don’t hold back on showcasing relevant examples!
Show Off Your Communication Skills:Since good written skills are a must for this position, take the time to proofread your application. We’re looking for clarity and professionalism, so make sure your writing reflects that. A well-structured application speaks volumes!
Be Person-Centred:Remember, this role involves working with people who may need support. We love candidates who demonstrate empathy and understanding in their applications. Share any experiences where you’ve successfully communicated or worked with diverse groups.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Ayrshire Independent Living Network
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Admin Officer position. Familiarise yourself with the specific tasks mentioned in the job description, like managing client files and generating reports. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role involves a lot of administrative duties, be prepared to discuss your organisational skills. Bring examples of how you've successfully managed multiple tasks or events in the past. You could even mention your experience with Excel and how you've used it to track budgets or monitor trends.
✨Demonstrate Your Communication Skills
As an Admin Officer, you'll need to communicate effectively with various stakeholders. Practice articulating your thoughts clearly and concisely. Think about times when you've had to communicate sensitive information or work collaboratively with others, and be ready to share those experiences during the interview.
✨Be Ready for Flexibility Questions
Given the flexible working hours and occasional evening events, be prepared to discuss your availability. Think about how you can accommodate the needs of the service while still managing your own schedule. Showing that you're adaptable and willing to go the extra mile will impress the interviewers.
