At a Glance
- Tasks: Support the Microenterprise Team with admin duties and event organisation.
- Company: Join AILN, a community-focused organisation in Ardrossan.
- Benefits: Flexible hours, competitive pay, and opportunities for personal growth.
- Other info: Great chance to develop skills in a supportive team atmosphere.
- Why this job: Make a difference in your community while gaining valuable experience.
- Qualifications: Educational background and experience in office environments preferred.
The predicted salary is between 28000 - 30000 € per year.
POST: Administration Officer
ACCOUNTABLE TO: Microenterprise Manager & Chief Executive
HOURS: 25 hours per week on days to be agreed. Some flexibility in working days will be required to suit the needs of customers and of the service.
HOURLY RATE: £13.50 per hour
LOCATION: AILN, The Michael Lynch Centre for Enterprise, Ardrossan. Attendance at events and meetings in South Ayrshire will be required.
Purpose of the Post
The post holder will undertake a range of administrative duties to support the work of AILN’S CAYRLocal Micro enterprise project. AILN’s offices are based in Ardrossan, however the micro enterprise project is a South Ayrshire only project, therefore some time will be spent in South Ayrshire.
Duties of the Post
- To provide administrative support to the Micro enterprise Manager.
- To set up and generate reports from events for staff monitoring purposes and future planning.
- To support Micro with onboarding start-up paperwork, client files, monitoring.
- To attend meetings/events including with other agencies engaged in similar areas of work.
- To attend recruitment events to raise awareness of the micro enterprise opportunities.
- Update Excel documents to track micro clients' budget usage.
- To manage accommodation bookings, catering and other administrative arrangements for workshops, training sessions and organisational events.
- Through telephone/email, interviews to gather and present information relating to customer and volunteer satisfaction with the micro enterprise project.
- Any other duties as requested by AILN micro enterprise coordinator/Chief Executive that are commensurate with the job description and salary for the post.
- To accurately maintain news and information in appropriate formats on AILN’s CAYRLocal social media outlets.
- Any reasonable design/admin duties to support other posts.
Person Specification
Qualifications
- Evidence of educational qualifications gained at school, college or university.
Knowledge of:
- Administrative tasks and systems.
- The role of Health & Social Care in supporting people.
- Committed to anti-discriminatory practice.
Experience of:
- Working in an office environment.
- MS Office, awareness of social media.
- Using e-mail and internet.
- Working on own initiative and as part of a team.
- Organising events.
- Monitoring and spotting trends.
Skills/Abilities
- Good listening, communication and interpersonal skills.
- Good written skills.
- Proven ability to organise, prioritise and manage own work.
- Ability to communicate with people in a sensitive and person-centred manner, including people who require support, carers, other professionals and members of the public.
- Ability to organise, plan and prioritise own work and meet deadlines whilst remaining responsive to others.
Other
- Given the project is based in South Ayrshire, a current driving licence and access to a car would be beneficial, all work-related expenses i.e. mileage would be reimbursed.
- By prior arrangement able to work hours flexibly, including very occasional evening events to suit the needs of the service.
- Must be willing to comply with AILN’s policies and procedures.
- Must participate in staff team meetings and in supervision sessions with the Line Manager of this post.
- Must maintain confidentiality in relation to AILN service users, other stakeholders and AILN’s business activities.
- Must carry out the duties of this post with due regard to Equal Opportunities and Non-Discriminatory practice.
Admin Officer - Microenterprise Team 15/05/2026 Ardrossan employer: Ayrshire Independent Living Network
At AILN, we pride ourselves on being an exceptional employer that values flexibility, community engagement, and professional growth. Located in the heart of Ardrossan, our work culture fosters collaboration and inclusivity, providing employees with opportunities to make a meaningful impact through the Microenterprise Team. With a commitment to supporting personal development and a focus on anti-discriminatory practices, we ensure that every team member feels valued and empowered in their role.
Contact Detail:
Ayrshire Independent Living Network Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Admin Officer - Microenterprise Team 15/05/2026 Ardrossan
✨Tip Number 1
Network like a pro! Attend local events and meet-ups related to microenterprises. It's a great way to connect with potential employers and learn about job openings that might not be advertised.
✨Tip Number 2
Show off your skills! When you get the chance, demonstrate your organisational abilities during interviews or networking events. Bring examples of how you've managed projects or events in the past.
✨Tip Number 3
Be proactive! If you see a company you're interested in, reach out directly. A quick email expressing your interest can set you apart from other candidates who only apply through job boards.
✨Tip Number 4
Keep it flexible! Since the role requires some flexibility in working days, be open about your availability during interviews. This shows you're adaptable and ready to meet the needs of the service.
We think you need these skills to ace Admin Officer - Microenterprise Team 15/05/2026 Ardrossan
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the Admin Officer role. We want to see how you can support our Microenterprise Team, so don’t hold back on showcasing relevant examples!
Show Off Your Communication Skills:Since good written skills are a must for this position, take the time to proofread your application. We’re looking for clarity and professionalism, so make sure your writing reflects that. A well-structured application speaks volumes!
Be Person-Centred:Remember, this role involves working with people who require support. Use your application to demonstrate your ability to communicate sensitively and effectively. We love seeing candidates who understand the importance of a person-centred approach!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the easiest way for us to keep track of your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Ayrshire Independent Living Network
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Admin Officer role and its responsibilities. Familiarise yourself with the specific duties mentioned in the job description, like supporting the Microenterprise Manager and managing accommodation bookings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role involves a lot of administrative tasks, be prepared to discuss your organisational skills. Bring examples of how you've successfully managed multiple tasks or events in the past. You could even mention any experience with Excel or monitoring trends, as these are key aspects of the job.
✨Demonstrate Your Communication Skills
Good communication is crucial for this role, especially when interacting with clients and other professionals. Think of examples where you've effectively communicated in a sensitive manner, whether through email, phone calls, or face-to-face interactions. This will highlight your interpersonal skills and ability to connect with diverse individuals.
✨Be Ready for Flexibility Questions
Given the flexible working hours required for this position, be prepared to discuss your availability and willingness to adapt. Share any previous experiences where you had to adjust your schedule to meet the needs of a project or team. This will show that you're committed to supporting the microenterprise project and can handle the demands of the role.
