At a Glance
- Tasks: Support the Microenterprise Manager with admin duties and event organisation.
- Company: Join AILN, a community-focused organisation making a difference in South Ayrshire.
- Benefits: Flexible hours, competitive pay, and opportunities for personal growth.
- Other info: Great chance to develop skills while working in a dynamic team.
- Why this job: Be part of a project that empowers local microenterprises and supports the community.
- Qualifications: Educational qualifications and experience in an office environment are essential.
The predicted salary is between 28000 - 30000 € per year.
Accountable To: Microenterprise Manager & Chief Executive
Hours and Location: 25 hours per week on days to be agreed. Some flexibility in working days will be required to suit the needs of customers and of the service. Location: AILN, The Michael Lynch Centre for Enterprise, Ardrossan. Attendance at events and meetings in South Ayrshire will be required.
Hourly Rate: £13.50 per hour
Purpose of the Post: The post holder will undertake a range of administrative duties to support the work of AILN's CAYRLocal Micro enterprise project. AILN’s offices are based in Ardrossan; however, the micro enterprise project is a South Ayrshire only project, therefore some time will be spent in South Ayrshire.
Duties of the Post:
- Provide administrative support to the Micro enterprise Manager.
- Set up and generate reports from events for staff monitoring purposes and future planning.
- Support Micro with onboarding start-up paperwork, client files, monitoring.
- Attend meetings/events including with other agencies engaged in similar areas of work.
- Attend recruitment events to raise awareness of the micro enterprise opportunities.
- Update Excel documents to track micro clients' budget usage.
- Manage accommodation bookings, catering and other administrative arrangements for workshops, training sessions and organisational events.
- Through telephone/email, interviews to gather and present information relating to customer and volunteer satisfaction with the micro enterprise project.
- Any other duties as requested by AILN micro enterprise coordinator/Chief Executive that are commensurate with the job description and salary for the post.
- Accurately maintain news and information in appropriate formats on AILN’s CAYRLocal social media outlets.
- Any reasonable design/admin duties to support other posts.
Qualifications: Evidence of educational qualifications gained at school, college or university.
Knowledge Of:
- Administrative tasks and systems.
- The role of Health & Social Care in supporting people.
- Committed to anti-discriminatory practice.
Experience Of:
- Working in an office environment.
- MS Office, awareness of social media.
- Using e-mail and internet.
- Working on own initiative and as part of a team.
- Organising events.
- Monitoring and spotting trends.
Skills / Abilities:
- Good listening, communication and interpersonal skills.
- Good written skills.
- Proven ability to organise, prioritise and manage own work.
- Ability to communicate with people in a sensitive and person-centred manner, including people who require support, carers, other professionals and members of the public.
- Ability to organise, plan and prioritise own work and meet deadlines whilst remaining responsive to others.
Other: Given the project is based in South Ayrshire, a current driving license and access to a car would be beneficial; all work-related expenses i.e. mileage would be reimbursed. By prior arrangement able to work hours flexibly, including very occasional evening events to suit the needs of the service. Must be willing to comply with AILN’s policies and procedures. Must participate in staff team meetings and in supervision sessions with the Line Manager of this post. Must maintain confidentiality in relation to AILN service users, other stakeholders and AILN's business activities. Must carry out the duties of this post with due regard to Equal Opportunities and Non-Discriminatory practice.
Admin Officer in Ardrossan employer: Ayrshire Independent Living Network (AILN)
AILN is an exceptional employer that values flexibility and community engagement, making it an ideal workplace for those passionate about supporting local micro enterprises. With a strong commitment to employee growth, AILN offers opportunities for professional development while fostering a collaborative and inclusive work culture. Located in the heart of Ardrossan, employees benefit from a supportive environment that prioritises work-life balance and meaningful contributions to the community.
Contact Detail:
Ayrshire Independent Living Network (AILN) Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Admin Officer in Ardrossan
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend local events, and connect with others on social media. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practise common interview questions and think of examples from your experience that showcase your skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It also keeps you fresh in the interviewer's mind as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Plus, it’s super easy!
We think you need these skills to ace Admin Officer in Ardrossan
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the Admin Officer role. We want to see how you can support our micro enterprise project, so don’t hold back on showcasing relevant examples!
Show Off Your Communication Skills:Since good written skills are a must for this position, take the time to proofread your application. We’re looking for clarity and professionalism, so make sure your writing reflects that. A well-structured application speaks volumes!
Highlight Your Organisational Abilities:This role involves managing various tasks and deadlines, so let us know how you’ve successfully organised events or projects in the past. Share specific examples that demonstrate your ability to prioritise and manage your workload effectively.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the easiest way for us to keep track of your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at StudySmarter!
How to prepare for a job interview at Ayrshire Independent Living Network (AILN)
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Admin Officer position. Familiarise yourself with the specific tasks mentioned in the job description, like managing accommodation bookings and generating reports. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or events. Be ready to discuss how you prioritised your workload and met deadlines, as this will highlight your suitability for the position.
✨Brush Up on Your Tech Skills
Make sure you're comfortable with MS Office and any other relevant software mentioned in the job description. If you have experience with social media management, be prepared to talk about it. You might even want to bring a portfolio or examples of your work to showcase your skills.
✨Prepare Questions for Them
Interviews are a two-way street, so think of some insightful questions to ask the interviewers. This could be about the micro enterprise project, team dynamics, or future opportunities within AILN. Asking thoughtful questions shows your enthusiasm and helps you determine if the company is the right fit for you.
