Commercial Administrator - Stratford

We have an opportunity for a Commercial Administrator to join our Voids Overhead team in Stratford. The primary responsibility of this role is to assist and administer all commercial aspects of the contracts, including reviewing completed jobs to ensure measured and valuation of the works is maximised and cost and risk is minimised where possible, analysis and reporting to management, liaising with clients and supply chain regarding commercial matters.

Key Tasks / Activities / Responsibilities

• Review and approve sub-contract claims for payment through completion of work orders.
• Raise Purchase Orders to ensure costs are captured in a timely manner.
• Review material purchases and identify anomalies.
• Manage the end-to-end valuation, application and accounts processes for all works in accordance with contract terms, including variations.
• Ensure ‘completed not invoiced’ (CNI) jobs are maintained at the pre-agreed levels during the course of the contract.
• Identify and report on any shortfall on anticipated profitability levels, ascertain reasons and develop proposals for remedial action where necessary.
• Attend progress meetings and provide commercial reports to clients and senior management as required.
• Develop beneficial relationships with clients, supply chain partners and colleagues.
• Interact with the project team to maximise project procurement, production and commercial strategies.
• Ensure compliance with all terms, conditions and practices of the assigned contracts.
• Prepare for and participate in periodic commercial reviews with the Commercial Manager and Finance Meetings.
• Liaise and work with credit control to identify and resolve debt issues relating to your assigned contracts.
• Submit variations and quotations in a timely and professional manner, ensuring proposals are commercially viable, profitable and risk-averse.
• Manage, develop and maintain key processes, delegated authority rules and systems of working.

Key Knowledge

• MS Excel
• Good understanding of responsive & planned maintenance
• Good understanding of repairs systems
• Good understanding of Schedule of Rates
• Familiar with contract inclusions and exclusions

Key Skills

• Pro-active, motivated team member with good initiative
• Ability to multi-task and meet deadlines and targets
• Decision making and problem solving capability
• Strong analytical skills with a keen eye for detail
• Ability to work to tight deadlines
• Strong inter-personal and organisational skills

Key Experience

• Experience working in responsive and planned maintenance
• Experience using a Schedule of Rates
• Experience compiling reports and analysis
• Working with other organisations and departments
• Good IT competency and experience with scheduling and finance systems

Other Key Information

All staff has a personal responsibility and accountability to Axis to ensure that their activities adhere to the Sustainability Policy Statement and Plan, minimizing environmental impact. It is the responsibility of all staff to ensure their activities embrace sustainability, reduce waste, maximize recycling, save energy, minimize water usage, and report environmental concerns. 22 days annual leave, increasing with length of service.