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- Tasks: Support project managers with financial reporting and budget monitoring.
- Company: Join a leading maintenance and refurbishment provider in a supportive team.
- Benefits: Enjoy 25 days holiday, private health care, and on-site parking.
- Why this job: Make a real impact in essential services while developing your skills.
- Qualifications: Strong Excel skills and attention to detail are essential.
- Other info: Great opportunities for career growth in a dynamic environment.
The predicted salary is between 25376 - 35326 £ per year.
Concept Building Services, part of Axis CLC, is a specialist maintenance, compliance and refurbishment provider operating across complex and highly regulated environments. Established in 2003, Concept supports clients across Defence, Education, Healthcare and Critical National Infrastructure, delivering safe, compliant solutions from minor repairs through to full-scale building works.
We are looking for a highly organised and detail-focused Project Administration / Finance Support professional to join our team. This role plays a key part in supporting project managers by ensuring accurate financial reporting, effective budget monitoring and strong project controls throughout the full project lifecycle. This is an excellent opportunity for someone with strong Excel skills, high attention to detail and the confidence to work independently while collaborating across teams. The role is full time, working 8:00am 4:00pm, and offers a supportive team environment with opportunities to broaden your experience.
Responsibilities
- Prepare and distribute weekly project reports, comparing actuals against budgets and forecasts, and querying discrepancies or unusual variances with project managers.
- Monitor project budgets and spending, raising queries for jobs without cost budgets, where values exceed agreed limits, and for jobs with missing revenue.
- Process cost and revenue transfers/adjustments as directed by project managers to ensure accurate financial representation.
- Collaborate with project managers to ensure financial data reflects real-time project status, including updating project completion percentages based on weekly project reports.
- Support the full project lifecycle, including updating project statuses and closing completed jobs.
About You
- Assist with the monthly WIP process, reconciling variances between actuals and forecasts, and identifying and flagging inconsistencies or variances in cost tracking and invoicing across projects.
- Reviewing Deferred Income to ensure revenue recognition aligns with project progress.
- Checking Prepaid Costs to confirm appropriate allocation and matching against project timelines.
- Provide support for ad hoc reporting and general finance administration as required.
- Professional and friendly telephone etiquette.
- Working under own initiative.
- Processing with high accuracy.
- Strong Excel and IT skills.
- Excellent numerical ability.
What We Offer:
- Salary of £25,376.00 plus benefits including: 25 days holiday + bank holidays
- Pension scheme
- On-site parking
- Private health and dental care
- Supportive team environment and on-the-job training
Why Axis CLC
Joining Axis CLC means being part of a business delivering essential services across housing, education, healthcare, defence and commercial property. We value reliability, professionalism and teamwork, and offer roles where your contribution genuinely matters.
Our Commitment to Inclusion
Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you require any adjustments during the hiring process, please let us know.
Project Administrator employer: Axis CLC
Contact Detail:
Axis CLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and how they operate, so you can show them you're not just a fit for the role, but for the team too!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to project administration and finance support. Being confident and articulate will help you stand out from the crowd.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight your organisational skills, attention to detail, and any relevant experience in finance support or project administration. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with what we’re looking for. Keep it friendly and professional – we love a good story!
Show Off Your Excel Skills: Since strong Excel skills are a must for this role, don’t forget to mention any specific projects or tasks where you’ve used Excel effectively. We want to know how you can help us keep our financial reporting on point!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Axis CLC
✨Know Your Numbers
As a Project Administrator, you'll be dealing with budgets and financial reports. Brush up on your Excel skills and be ready to discuss how you've used them in past roles. Prepare examples of how you've monitored budgets or resolved discrepancies.
✨Understand the Project Lifecycle
Familiarise yourself with the full project lifecycle, from initiation to closure. Be prepared to talk about how you’ve supported project managers in previous roles, especially in terms of financial tracking and reporting.
✨Attention to Detail is Key
This role requires high accuracy in processing financial data. During the interview, highlight instances where your attention to detail made a difference, whether it was catching an error in a report or ensuring compliance with budget limits.
✨Show Your Collaborative Spirit
Collaboration is crucial in this role. Think of examples where you've worked effectively with teams or project managers. Emphasise your ability to communicate clearly and maintain a professional attitude, especially over the phone.
