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- Tasks: Support project managers with financial reporting and budget monitoring.
- Company: Join a leading maintenance and refurbishment provider in a collaborative environment.
- Benefits: Competitive salary, 25 days holiday, pension scheme, and private health care.
- Why this job: Make a real impact while developing your skills in a supportive team.
- Qualifications: Strong Excel skills, attention to detail, and ability to work independently.
- Other info: Opportunities for on-the-job training and career growth.
The predicted salary is between 20300 - 25300 £ per year.
Concept Building Services, part of Axis CLC, is a specialist maintenance, compliance and refurbishment provider operating across complex and highly regulated environments. Established in 2003, Concept supports clients across Defence, Education, Healthcare and Critical National Infrastructure, delivering safe, compliant solutions from minor repairs through to full-scale building works.
We are looking for a highly organised and detail-focused Project Administration / Finance Support professional to join our team. This role plays a key part in supporting project managers by ensuring accurate financial reporting, effective budget monitoring and strong project controls throughout the full project lifecycle. This is an excellent opportunity for someone with strong Excel skills, high attention to detail and the confidence to work independently while collaborating across teams. The role is full time, working 8:00am 4:00pm, and offers a supportive team environment with opportunities to broaden your experience.
Responsibilities
- Prepare and distribute weekly project reports, comparing actuals against budgets and forecasts, and querying discrepancies or unusual variances with project managers.
- Monitor project budgets and spending, raising queries for jobs without cost budgets, where values exceed agreed limits, and for jobs with missing revenue.
- Process cost and revenue transfers/adjustments as directed by project managers to ensure accurate financial representation.
- Collaborate with project managers to ensure financial data reflects real-time project status, including updating project completion percentages based on weekly project reports.
- Support the full project lifecycle, including updating project statuses and closing completed jobs.
About You
- Assist with the monthly WIP process, reconciling variances between actuals and forecasts, and identifying and flagging inconsistencies or variances in cost tracking and invoicing across projects.
- Review Deferred Income to ensure revenue recognition aligns with project progress.
- Checking Prepaid Costs to confirm appropriate allocation and matching against project timelines.
- Provide support for ad hoc reporting and general finance administration as required.
- Professional and friendly telephone etiquette.
- Working under own initiative.
- Processing with high accuracy.
- Strong Excel and IT skills.
- Excellent numerical ability.
What We Offer:
- Salary of £25,376.00 plus benefits including:
- 25 days holiday + bank holidays
- Pension scheme
- On-site parking
- Private health and dental care
- Supportive team environment and on-the-job training
Why Axis CLC
Joining Axis CLC means being part of a business delivering essential services across housing, education, healthcare, defence and commercial property. We value reliability, professionalism and teamwork, and offer roles where your contribution genuinely matters.
Our Commitment to Inclusion
Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you require any adjustments during the hiring process, please let us know.
Project Administrator in London employer: Axis CLC
Contact Detail:
Axis CLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Concept Building Services or similar companies. A friendly chat can sometimes lead to job opportunities that aren't even advertised.
✨Tip Number 2
Prepare for interviews by practising common questions related to project administration and finance support. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills effectively.
✨Tip Number 3
Show off your Excel skills! Bring along examples of how you've used Excel in past roles to manage budgets or track project progress. This will demonstrate your attention to detail and ability to handle financial data.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Axis CLC.
We think you need these skills to ace Project Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight your organisational skills, attention to detail, and any relevant experience in finance support or project administration. We want to see how you fit into our team!
Show Off Your Excel Skills: Since strong Excel skills are a must for this role, don’t forget to mention any specific projects where you've used Excel effectively. Whether it’s budgeting, reporting, or data analysis, let us know how you’ve nailed it!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points if necessary to make your achievements stand out. We appreciate straightforward communication, so show us what you can do without fluff!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Axis CLC
✨Know Your Numbers
As a Project Administrator, you'll be dealing with budgets and financial reports. Brush up on your Excel skills and be ready to discuss how you've used them in past roles. Prepare examples of how you've monitored budgets or resolved discrepancies.
✨Show Your Organisational Skills
This role requires high attention to detail and the ability to manage multiple tasks. Bring along a project you’ve managed or supported, and explain how you kept everything organised. Highlight any tools or methods you used to stay on top of things.
✨Communicate Effectively
Since you'll be collaborating with project managers, practice articulating your thoughts clearly. Be prepared to demonstrate your professional telephone etiquette and how you handle queries or discrepancies in a friendly manner.
✨Be Ready for Real-Time Scenarios
Expect questions about how you would handle real-time project updates and budget monitoring. Think of scenarios where you had to adjust project statuses or reconcile variances, and be ready to share your thought process and solutions.
