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- Tasks: Support project managers with financial reporting and budget monitoring for various projects.
- Company: Join a leading maintenance and refurbishment provider in a supportive team environment.
- Benefits: Enjoy 25 days holiday, pension scheme, private health care, and on-site parking.
- Why this job: Make a real impact by ensuring projects run smoothly and efficiently.
- Qualifications: Strong Excel skills, attention to detail, and ability to work independently.
- Other info: Great opportunities for career growth and professional development.
Concept Building Services, part of Axis CLC, is a specialist maintenance, compliance and refurbishment provider operating across complex and highly regulated environments. Established in 2003, Concept supports clients across Defence, Education, Healthcare and Critical National Infrastructure, delivering safe, compliant solutions from minor repairs through to full-scale building works.
We are looking for a highly organised and detail-focused Project Administration / Finance Support professional to join our team. This role plays a key part in supporting project managers by ensuring accurate financial reporting, effective budget monitoring and strong project controls throughout the full project lifecycle. This is an excellent opportunity for someone with strong Excel skills, high attention to detail and the confidence to work independently while collaborating across teams. The role is full time, working 8:00am 4:00pm, and offers a supportive team environment with opportunities to broaden your experience.
Responsibilities
- Prepare and distribute weekly project reports, comparing actuals against budgets and forecasts, and querying discrepancies or unusual variances with project managers.
- Monitor project budgets and spending, raising queries for jobs without cost budgets, where values exceed agreed limits, and for jobs with missing revenue.
- Process cost and revenue transfers/adjustments as directed by project managers to ensure accurate financial representation.
- Collaborate with project managers to ensure financial data reflects real-time project status, including updating project completion percentages based on weekly project reports.
- Support the full project lifecycle, including updating project statuses and closing completed jobs.
About You
- Assist with the monthly WIP process, reconciling variances between actuals and forecasts, and identifying and flagging inconsistencies or variances in cost tracking and invoicing across projects.
- Reviewing Deferred Income to ensure revenue recognition aligns with project progress.
- Checking Prepaid Costs to confirm appropriate allocation and matching against project timelines.
- Provide support for ad hoc reporting and general finance administration as required.
- Professional and friendly telephone etiquette.
- Working under own initiative.
- Processing with high accuracy.
- Strong Excel and IT skills.
- Excellent numerical ability.
What We Offer:
- Salary of £25,376.00 plus benefits including: 25 days holiday + bank holidays
- Pension scheme
- On-site parking
- Private health and dental care
- Supportive team environment and on-the-job training
Why Axis CLC
Joining Axis CLC means being part of a business delivering essential services across housing, education, healthcare, defence and commercial property. We value reliability, professionalism and teamwork, and offer roles where your contribution genuinely matters.
Our Commitment to Inclusion
Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you require any adjustments during the hiring process, please let us know.
Project Administrator in Bosham employer: Axis CLC
Contact Detail:
Axis CLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in Bosham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and how they operate, especially in sectors like Defence and Healthcare. This will help you tailor your answers and show you're genuinely interested.
✨Tip Number 3
Practice your Excel skills! Since this role requires strong Excel abilities, brush up on your spreadsheet skills. Consider creating sample reports or budgets to showcase your proficiency during interviews.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team at Axis CLC and contributing to our mission.
We think you need these skills to ace Project Administrator in Bosham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight your organisational skills, attention to detail, and any relevant experience in finance support or project administration. We want to see how you fit into our team!
Show Off Your Excel Skills: Since strong Excel skills are a must for this role, don’t forget to mention any specific projects or tasks where you've used Excel effectively. We love seeing real examples of how you can handle data and reporting!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate straightforward communication, especially when it comes to financial reporting!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and we’ll be able to track your application better. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Axis CLC
✨Know Your Numbers
Since the role involves a lot of financial reporting and budget monitoring, brush up on your Excel skills. Be ready to discuss how you've used Excel in past roles, especially for tracking budgets or preparing reports. It’s a great way to show you’re detail-oriented and can handle the financial aspects of the job.
✨Understand the Project Lifecycle
Familiarise yourself with the full project lifecycle, from initiation to closure. Be prepared to talk about how you’ve supported projects in the past, particularly in terms of monitoring progress and ensuring accurate reporting. This will demonstrate your understanding of the role's responsibilities.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle discrepancies in budgets or unusual variances. Think of specific examples from your experience where you identified issues and resolved them. This shows your problem-solving skills and ability to work independently while collaborating with teams.
✨Show Your Team Spirit
While the role requires independence, it’s also about collaboration. Be ready to share examples of how you’ve worked effectively within a team. Highlight your communication skills and how you maintain a professional and friendly approach, especially when liaising with project managers.
