Administrative Assistant

Axcis are working with a welcoming and well-organised primary school in Havering who are seeking a professional, reliable and personable Administrative Assistant to join their busy school office team. This is a fantastic opportunity for someone who enjoys being at the heart of a school community. The successful candidate will play a key role in supporting the smooth running of the school day, acting as a first point of contact for parents, visitors, staff and external agencies.

The school is looking for someone who can remain calm under pressure, communicate clearly and manage a varied workload with accuracy and care. This role would suit someone with previous experience in a school office, administration, reception, customer service or a similar front-facing environment. You will need to be organised, flexible and confident using ICT systems to support day-to-day administration.

About the role

• Support a wide range of school office duties, helping ensure that communication, records, resources and daily routines are managed effectively.
• Act as a first point of contact for parents, visitors, staff and external agencies.
• Respond to queries in person, over the phone and by email in a professional manner.
• Take and record messages accurately using school systems.
• Produce letters, documents and general correspondence.
• Support with filing, data entry and retrieving information from school systems.
• Assist with incoming and outgoing post, deliveries and messages.
• Support reprographics, photocopying and the preparation of resources.
• Help with the organisation of school events, assemblies, training or parent communication.
• Monitor basic supplies and support resource organisation.
• Assist with First Aid duties once trained, including relevant documentation.
• Support basic financial administration, including recording income or payments where required.

What we’re looking for

• Previous experience in a school office, administration or customer service environment.
• Strong communication skills and a warm, professional manner.
• Good ICT skills, including confidence with word processing and data entry.
• Ability to organise workload, prioritise tasks and meet deadlines.
• Flexibility to respond calmly to the unexpected in a busy school environment.
• Awareness of confidentiality, safeguarding and professional boundaries.
• GCSE English and maths, or equivalent, desirable.
• First Aid qualification, or willingness to complete training.
• A team-focused attitude and willingness to support staff, pupils and families.

This is a temporary position, unless stated otherwise. Axcis is an equal opportunities employer and as such we do not discriminate based on age, gender, disability, race or any other equal opportunities criteria. The company is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

As such, you will be required to provide an up to date DBS, or be prepared to allow Axcis to process one on your behalf, in addition to other mandatory compliance checks in line with the DfE guidelines. If the position you are applying for involves working with children or vulnerable adults, this post is exempt from the Rehabilitation of Offenders Act (ROA) 1974.

Axcis Education is an employment agency offering temporary supply work for daily, short-term and long-term assignments in addition to permanent positions. You must be suitably qualified for the position advertised and be prepared to attend a face-to-face interview with Axcis to demonstrate your suitability for this role. Salary / Pay Rate will be dependent on your skills and experience.

Contact Max Anastasiou Telephone: 020 7580 2956 | Ext: 1069