Personal Assistant (7-month contract) in Redhill

Join to apply for the Personal Assistant (7-month contract) role at AXA Partners

We are looking for a Personal Assistant to join our AXA Partners HR Department starting from mid-January 2026 (7-month contract). You will provide administrative support to 1 x Executive Committee Member and 1 x Executive working in the AXA Partners HR function. The role includes diary management, travel management, preparation of meeting papers, and scheduling of meetings.

This role will be based in Redhill. Occasional travel may be required. The role will involve liaison with internal and external contacts throughout the AXA Group as well as other external contacts, such as clients.

What You’ll Be Doing

• Efficiently manage the executive’s calendar by scheduling, prioritizing, and coordinating meetings, ensuring adequate time for preparation, work, and travel. Proactively identify scheduling conflicts and resolve them promptly.
• Support with email correspondence by filtering, prioritizing, and drafting responses where appropriate, ensuring urgent matters are addressed in a timely manner, and flagging critical issues for the executive’s attention.
• Coordinate travel arrangements including flights, accommodations, ground transportation, and itineraries for business trips, ensuring cost-effectiveness and adherence to company policies.
• Prepare and process expense reports accurately, ensuring timely submission and compliance with company policies, and maintaining detailed records for auditing purposes.
• Organize meetings and events, including preparing agendas, inviting attendees, arranging logistics (venue, equipment, refreshments).
• Proactively anticipate the executive’s needs by managing priorities, providing briefing materials, and identifying potential issues before they arise, enabling smooth daily operations.
• Manage processes including approvals in tools like COUPA, SILVA and NEO.
• Handle sensitive information with discretion and confidentiality in all interactions and documentation.
• Continuously seek process improvements to enhance efficiency, streamline administrative procedures, and support organizational goals.
• Any other duties as reasonably required

What You’ll Bring

• Excellent Organizational & Time Management Skills; ability to manage multiple tasks efficiently, prioritize effectively, and maintain a structured approach together with the ability to manage busy schedules, balancing competing priorities, and meeting deadlines.
• Strong Communication & Interpersonal Skills; clear, professional written and verbal communication; adept at drafting correspondence and facilitating internal and external communication. Diplomatic, approachable, and capable of building positive relationships with stakeholders at all levels.
• Discretion and Confidentiality; proven ability to handle sensitive information with integrity and discretion.
• Proactive and Anticipatory Thinking; ability to foresee needs, identify potential issues, and take proactive steps to address them.
• Attention to Detail; precision in preparing documents, managing schedules, and recording minutes.
• Technical Proficiency; proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), calendar management tools, travel booking platforms, AI (Secure ChatGPT) and expense management software.
• Problem-Solving Skills; ability to handle unexpected situations calmly and efficiently, and resolve issues promptly.
• Adaptability and Flexibility; comfort with changing priorities and a dynamic work environment.
• Resilience and Stress Management; maintaining composure and productivity under pressure.
• Service Orientation; commitment to supporting the executive’s needs and providing exceptional service.
• French language skills are desirable

What We Offer

At AXA Partners, we’re appreciative of the people who work for us and our rewards package is reviewed regularly to reflect that. You can expect to receive:

• Competitive Salary
• 22 days rising to a maximum of 27 days (based on a 5 day week)
• Retail Discounts
• Company Shareplan /Scheme & Loan
• Cycle2Work Scheme
• Discounted Home Insurance
• Employee Assistance Scheme
• Dr@Hand
• Discounted Gym Membership
• Free Financial Education/Pension Seminars

To apply, click on the ‘apply for this job’ button, you’ll then need to log in or create a profile to submit your CV. We’re proud to be an Equal Opportunities Employer and don’t discriminate against employees or potential employees based on protected characteristics. If you have a long-term condition or disability and require adjustments during the application or interview process, please send an email to AXA Partners Global HR Response - globalhr@partners.axa

Who We Are

We’re AXA Partners, experts at designing and delivering assistance solutions and specialised insurance, credit, and lifestyle protection - with and for our partners worldwide. What sets us apart? The expertise and passion of our 8,500+ people, and a strong network of over 55,000 professionals all over the world. Powered by them and our sector-leading technology, we continuously evolve, adapt and thrive - offering solutions and services that make sure we’re always at people’s side, no matter what. Helping others is our passion. Combining the best digital technology with our warm, human touch, we’re always looking at new ways to offer seamless and reassuring experiences when it really matters. Join a company that helps protect the forests! At AXA Partners, we plant a tree for every new recruit (with a permanent contract)