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- Tasks: Lead and coordinate all internal and external examinations in a busy secondary school.
- Company: Join a supportive school community dedicated to student success.
- Benefits: Enjoy a competitive salary, wellbeing days, and discounted leisure facilities.
- Other info: Flexible working during exam periods and excellent career growth opportunities.
- Why this job: Make a real difference in students' lives while developing your organisational skills.
- Qualifications: Experience in exam administration and strong communication skills required.
The predicted salary is between 33179 - 36369 £ per year.
Location: Hedge End, Southampton, Hampshire (SO30) – Fully Site Based
Job Type: Full-Time, Permanent
Working Hours: 37 hours per week, Monday to Thursday 8:00am to 4:00pm and Friday 8:00am to 3:30pm, term time only (40 weeks)
Salary: £33,179 to £36,369 per annum FTE / Actual Annual Salary £29,235 (equivalent to a full-time salary of £33,179) + Benefits
Job Overview
We have a fantastic new job opportunity for an Examinations Officer / Exams Officer to lead and coordinate all internal and external examinations within a busy secondary school setting. As the Examinations Officer / Exams Officer you will oversee exam administration, SIMS exam entries, invigilation, timetable planning, results processing and compliance with JCQ and awarding body regulations. You will work closely with senior leaders, teaching staff, students, parents and examination boards. Success in this role requires strong organisational and communication skills with previous experience in exam administration, education administration, data management and secondary school examinations.
Duties
- Managing examination administration: Lead all internal and external examination processes ensuring full compliance with JCQ and awarding body regulations
- Planning exam timetables: Coordinate examination schedules, rooming, staffing and invigilation arrangements
- Processing exam entries: Manage exam entries via SIMS ensuring accuracy and adherence to school policies
- Maintaining secure storage: Ensure secure handling, storage and distribution of examination papers and completed scripts
- Supporting examination days: Resolve timetable clashes, oversee access arrangements and maintain examination standards
- Coordinating invigilators: Recruit, train and deploy invigilators to support effective examination delivery
- Managing results processes: Coordinate results days, post-results services, appeals and examination reporting
- Producing statistical reports: Prepare examination analysis and performance data for senior leadership
- Ensuring regulatory compliance: Maintain up-to-date knowledge of examination regulations, procedures and data protection requirements
- Liaising with stakeholders: Communicate effectively with staff, students, parents, examination boards and external candidates
Candidate Requirements
- Previous experience in examinations administration, exams officer duties or education administration
- Experience using SIMS or similar management information systems
- Strong organisational skills with the ability to manage multiple deadlines and priorities
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information appropriately
- Experience coordinating schedules, timetables and administrative processes
- Good IT skills including Microsoft Office applications and database management
- Ability to work flexibly during examination periods and GCSE results week
- Knowledge of JCQ regulations and examination compliance procedures would be advantageous
- A proactive and professional approach with strong attention to detail
Benefits
- Friendly and sociable colleagues
- One fully paid wellbeing day per academic year
- Extended two-week October half term (trial period)
- Free on-site car parking
- Discounted staff membership for on-site leisure facilities
- Access to a public sector pension scheme
- Cycle-to-work scheme
- Good transport links
The organisation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks. We reserve the right to close any of our vacancies early.
Examinations Officer / Exams Officer (AWDO-P14685) in Hedge End) in Southampton employer: AWD Online
Contact Detail:
AWD Online Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Examinations Officer / Exams Officer (AWDO-P14685) in Hedge End) in Southampton
✨Tip Number 1
Get to know the school! Research Hedge End and its community. Understanding the environment will help you tailor your approach during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Network like a pro! Connect with current or former staff on LinkedIn. They can provide insider info about the school culture and maybe even give you a heads-up on what the interviewers are looking for.
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to exam administration and compliance. Role-play with a friend or use our resources to boost your confidence before the big day.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Examinations Officer / Exams Officer (AWDO-P14685) in Hedge End) in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in exam administration and education. We want to see how your skills match the role of Examinations Officer, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your organisational skills will help us manage examinations effectively. Keep it concise but impactful!
Show Off Your Communication Skills: Since you'll be liaising with various stakeholders, make sure your written application reflects your excellent communication skills. Clear and professional language will go a long way in making a great first impression!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets into the right hands quickly. Plus, we love seeing applications come through our own platform!
How to prepare for a job interview at AWD Online
✨Know Your Regulations
Familiarise yourself with JCQ regulations and examination compliance procedures. Being able to discuss these confidently will show that you understand the importance of adhering to guidelines in your role as an Examinations Officer.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple deadlines and priorities in previous roles. Highlighting your ability to coordinate exam timetables and invigilator schedules will demonstrate your suitability for this position.
✨Communicate Effectively
Practice articulating your thoughts clearly, both verbally and in writing. Since you'll be liaising with various stakeholders, showcasing your excellent communication skills during the interview is crucial.
✨Demonstrate IT Proficiency
Be ready to discuss your experience with SIMS or similar management information systems. Providing specific examples of how you've used technology to manage exam entries and data will set you apart from other candidates.