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- Tasks: Lead and coordinate all internal and external examinations in a busy secondary school.
- Company: Join a supportive secondary school with a focus on student success.
- Benefits: Competitive salary, wellbeing days, free parking, and discounted leisure membership.
- Other info: Enjoy a friendly team atmosphere and excellent career development opportunities.
- Why this job: Make a real impact on students' futures while working in a dynamic environment.
- Qualifications: Experience in exam administration and strong organisational skills required.
The predicted salary is between 33179 - 36369 £ per year.
An exciting opportunity for an experienced Examinations Officer / Exams Officer with knowledge of SIMS, JCQ regulations, exam administration, invigilation, GCSE examinations and education administration to join a busy secondary school environment.
SALARY: £33,179 to £36,369 per annum FTE / Actual Annual Salary £29,235 (equivalent to a full-time salary of £33,179) + Benefits
LOCATION: Hedge End, Southampton, Hampshire (SO30) Fully Site Based
JOB TYPE: Full-Time, Permanent
WORKING HOURS: 37 hours per week, Monday to Thursday 8:00am to 4:00pm and Friday 8:00am to 3:30pm, term time only (40 weeks)
JOB OVERVIEW: We have a fantastic new job opportunity for an Examinations Officer / Exams Officer to lead and coordinate all internal and external examinations within a busy secondary school setting. As the Examinations Officer / Exams Officer you will oversee exam administration, SIMS exam entries, invigilation, timetable planning, results processing and compliance with JCQ and awarding body regulations. You will work closely with senior leaders, teaching staff, students, parents and examination boards.
The successful Examinations Officer / Exams Officer will have strong organisational and communication skills with previous experience in exam administration, education administration, data management and secondary school examinations.
DUTIES
- Managing Examination Administration: Lead all internal and external examination processes ensuring full compliance with JCQ and awarding body regulations
- Planning Exam Timetables: Coordinate examination schedules, rooming, staffing and invigilation arrangements
- Processing Exam Entries: Manage exam entries via SIMS ensuring accuracy and adherence to school policies
- Maintaining Secure Storage: Ensure secure handling, storage and distribution of examination papers and completed scripts
- Supporting Examination Days: Resolve timetable clashes, oversee access arrangements and maintain examination standards
- Coordinating Invigilators: Recruit, train and deploy invigilators to support effective examination delivery
- Managing Results Processes: Coordinate results days, post-results services, appeals and examination reporting
- Producing Statistical Reports: Prepare examination analysis and performance data for senior leadership
- Ensuring Regulatory Compliance: Maintain up-to-date knowledge of examination regulations, procedures and data protection requirements
- Liaising with Stakeholders: Communicate effectively with staff, students, parents, examination boards and external candidates
CANDIDATE REQUIREMENTS
- Previous experience in examinations administration, exams officer duties or education administration
- Experience using SIMS or similar management information systems
- Strong organisational skills with the ability to manage multiple deadlines and priorities
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information appropriately
- Experience coordinating schedules, timetables and administrative processes
- Good IT skills including Microsoft Office applications and database management
- Ability to work flexibly during examination periods and GCSE results week
- Knowledge of JCQ regulations and examination compliance procedures would be advantageous
- A proactive and professional approach with strong attention to detail
BENEFITS
- Friendly and sociable colleagues
- One fully paid wellbeing day per academic year
- Extended two-week October half term (trial period)
- Free on-site car parking
- Discounted staff membership for on-site leisure facilities
- Access to a public sector pension scheme
- Cycle-to-Work scheme
- Good transport links
The organisation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. They will ensure that all recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
We reserve the right to close any of our vacancies early.
By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.
Examinations Officer / Exams Officer in Southampton employer: AWD Online
Contact Detail:
AWD Online Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Examinations Officer / Exams Officer in Southampton
✨Tip Number 1
Network like a pro! Reach out to your contacts in the education sector, especially those who have experience as an Examinations Officer. They might have insider info on job openings or can even put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on JCQ regulations and exam administration processes. We want you to be ready to impress with your knowledge and show that you're the perfect fit for the role!
✨Tip Number 3
Don’t forget to showcase your organisational skills! During interviews, share examples of how you've successfully managed exam schedules or coordinated invigilators in the past. This will highlight your ability to handle the responsibilities of the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team and making a difference in the school environment.
We think you need these skills to ace Examinations Officer / Exams Officer in Southampton
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience with exam administration and knowledge of JCQ regulations. We want to see how your skills match the role of Examinations Officer!
Show Off Your Organisational Skills: Since this role involves managing multiple deadlines and priorities, give us examples of how you've successfully juggled tasks in previous jobs. We love a good story about keeping things on track!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language to describe your experience with SIMS and exam processes, so we can easily see why you’d be a great fit for our team.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and get you in front of our recruitment team quickly. We can’t wait to hear from you!
How to prepare for a job interview at AWD Online
✨Know Your Regulations
Familiarise yourself with JCQ regulations and exam administration processes. Being able to discuss these confidently will show that you’re not just knowledgeable but also serious about compliance, which is crucial for the role.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple deadlines and priorities in previous roles. Use specific instances where your organisational skills made a difference, especially in exam settings or educational environments.
✨Communicate Effectively
Practice articulating your thoughts clearly and concisely. Since the role involves liaising with various stakeholders, demonstrating strong verbal and written communication skills during the interview will be key.
✨Be Ready for Scenario Questions
Anticipate questions about handling exam day challenges, such as timetable clashes or invigilator coordination. Prepare structured responses that highlight your problem-solving abilities and proactive approach.