At a Glance
- Tasks: Support a busy school office with data entry, record keeping, and communication.
- Company: Join a friendly and supportive school team in Hedge End.
- Benefits: Enjoy competitive salary, paid personal event day, and discounted leisure centre membership.
- Other info: Great career growth opportunities in a fast-paced environment.
- Why this job: Make a difference in education while developing your organisational and communication skills.
- Qualifications: Proficiency in Microsoft Office and strong organisational skills required.
The predicted salary is between 20790 - 20790 £ per year.
An excellent opportunity for a highly organised Administrator to support a busy school office. This role includes data entry, record keeping, communication and general office administration within a fast‑paced education environment.
SALARY: £24,796.00 per annum FTE (Grade B) / Actual Annual Salary £20,790 per annum + Benefits
LOCATION: Hedge End, Southampton, Hampshire (SO30)
JOB TYPE: Full-Time, Permanent (term time only)
WORKING HOURS: Monday to Thursday 8.00am – 4.00pm and Friday 8.00am – 3.30pm, term time only (38 weeks)
Job Overview: We have a fantastic new job opportunity for an Administrator to join a friendly and supportive school office team. Working in a busy education setting, the Administrator will provide essential office support, including data entry, correspondence, record keeping and communication with staff and students. As an Administrator you will help maintain accurate student records, support attendance monitoring and contribute to a well‑organised administrative function. The Administrator role requires strong organisational skills, attention to detail and the ability to remain calm under pressure in a fast‑paced environment.
Responsibilities:
- General Office Administration: filing, photocopying, scanning, data entry and maintaining accurate records
- Database Management: maintain and update student records using the school’s MIS system
- Document Preparation: assist with letters, reports and school communications
- Content Creation: produce newsletters, notices and internal updates
- Attendance Monitoring: record and track student attendance and follow up absences
- Behaviour Support: assist with administration of rewards and sanctions processes
- Enquiries Handling: respond to staff and student queries promptly and professionally
- First Aid Support: provide cover for the First Aid room when required
- Reception Cover: support front desk operations during staff absence
- Safeguarding Compliance: follow all safeguarding policies and procedures at all times
Candidate Requirements:
Essential:
- Proficiency in Microsoft Office including Word, Excel and Outlook
- Strong organisational and time‑management skills
- Excellent communication and interpersonal abilities
- Ability to manage multiple tasks and prioritise workload
- Professional and approachable manner when dealing with staff and students
Desirable:
- Previous experience in an administrative or school environment
- Knowledge of school management systems such as SIMS or Arbor
- Basic understanding of safeguarding within an education setting
Benefits:
- Friendly and sociable colleagues
- One paid day per academic year to support personal events
- Extended two‑week October half‑term break (trial period)
- Free on‑site car parking
- Discounted staff membership to on‑site leisure centre
- Enrolment in a public sector pension scheme
- Cycle‑to‑work scheme
- Good transport links
The organisation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
Administrator (Administration Assistant) (AWDO-P14670) in Hedge End) in Southampton employer: AWD Online
Join a supportive and friendly school office team in Hedge End, where your organisational skills will shine in a fast-paced educational environment. Enjoy a range of benefits including a public sector pension scheme, discounted leisure centre membership, and a unique two-week October half-term break, all while contributing to the welfare of students and staff alike.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator (Administration Assistant) (AWDO-P14670) in Hedge End) in Southampton
✨Tip Number 1
Get to know the school! Research the institution and its values. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current or former staff on LinkedIn or at local events. A friendly chat can sometimes lead to insider tips or even a recommendation!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to administration roles. Think about how your skills in organisation and communication can shine through.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Administrator (Administration Assistant) (AWDO-P14670) in Hedge End) in Southampton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your organisational skills and experience in administration. We want to see how you can keep things running smoothly in a busy school office!
Show Off Your Communication Skills:In your cover letter, give examples of how you've effectively communicated with colleagues or students in the past. We love a friendly and professional approach!
Be Detail-Oriented:Since this role involves data entry and record keeping, emphasise your attention to detail. Mention any specific tools or systems you've used to maintain accurate records.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at AWD Online
✨Know Your Stuff
Before the interview, make sure you’re familiar with the school’s mission and values. Research their approach to education and any recent news about the school. This will help you tailor your answers and show that you’re genuinely interested in being part of their team.
✨Show Off Your Organisational Skills
As an Administrator, strong organisational skills are key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved a process. Be ready to discuss how you keep track of details and stay calm under pressure.
✨Practice Your Communication
Since the role involves communication with staff and students, practice clear and professional responses to common interview questions. You might even want to role-play with a friend to get comfortable with articulating your thoughts and demonstrating your interpersonal skills.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions. Inquire about the school’s administrative processes or how they support their staff. This shows that you’re proactive and genuinely interested in contributing to their environment.
