At a Glance
- Tasks: Support the school office with administration, reception, and pupil welfare activities.
- Company: A welcoming primary school in Hedge End, Southampton.
- Benefits: Competitive salary, friendly colleagues, and great work-life balance.
- Other info: Part-time role with excellent career development opportunities.
- Why this job: Join a vibrant team and make a difference in students' lives.
- Qualifications: Experience in administration and strong communication skills required.
The predicted salary is between 11238 - 11238 £ per year.
An excellent opportunity for an organised Administrative Assistant with strong administration, customer service, communication and office support skills to join a busy primary education environment supporting the smooth day-to-day running of the school.
SALARY: £11,238 Actual Salary per annum (£24,796 FTE) Grade B + Benefits
LOCATION: Hedge End, Southampton, Hampshire (SO30)
JOB TYPE: Part-Time, Permanent
WORKING HOURS: Monday to Friday 8:30am – 12:30pm (20 hours per week, 38 weeks per year)
Job Overview: We have a fantastic new job opportunity for an Administrative Assistant to join a welcoming school office team within a thriving primary education setting. As an Administrative Assistant you will support the efficient delivery of administration, reception and pupil welfare activities while providing a professional service to parents, staff, visitors and external stakeholders.
The Administrative Assistant will assist with correspondence, data entry, record keeping, scheduling, filing systems and daily operational processes that help ensure the smooth running of the school. This is an excellent opportunity for someone who is organised, approachable and able to work effectively within a busy office environment whilst maintaining confidentiality and high standards of customer service.
Duties:
- Reception Support: Welcome visitors and act as a first point of contact for pupils, parents, staff and external stakeholders
- Administrative Assistance: Provide general office support including photocopying, scanning, correspondence and document preparation
- Data Management: Collect, process and input information accurately whilst maintaining data security and confidentiality
- Visitor Administration: Maintain visitor records and ensure sign-in and sign-out procedures are followed
- Diary Coordination: Assist with scheduling appointments, meetings and administrative activities
- First Aid Support: Administer first aid, medication and inhalers following training and established procedures
- Financial Processing: Support the accurate recording of income and handling of payments relating to school activities
- Lunch Administration: Manage daily school lunch information and associated administrative processes
- Filing and Records: Maintain electronic and manual filing systems in line with compliance requirements
- Health and Safety Support: Assist with fire marshal duties and contribute to a safe school environment
Candidate Requirements:
- Previous experience carrying out administration, office support or clerical duties
- Ability to communicate effectively in person, by telephone, email and written correspondence
- Good working knowledge of Microsoft Office applications including Word, Outlook and Excel
- Strong organisational skills with the ability to prioritise tasks and meet deadlines
- Ability to handle sensitive information discreetly and maintain confidentiality at all times
- Ability to use initiative and resolve work-related issues effectively
- Positive and flexible approach with a willingness to support colleagues when required
- Understanding of the importance of safeguarding and following school procedures
Desirable:
- Previous experience working within a school or education environment
- Experience using Arbor or similar school management systems
- Existing first aid qualification or experience supporting welfare requirements
- Experience processing payments and maintaining accurate financial records
Benefits:
- Friendly and sociable colleagues
- One paid day per academic year to support personal events
- Extended two-week October half term break (trial period)
- Free on-site car parking
- Discounted staff membership to on-site leisure centre
- Enrolment in a public sector pension scheme
- Cycle-to-work scheme
- Good transport links
The school is committed to safeguarding and promoting the welfare of children and young people, and all staff and volunteers are expected to share this commitment. Successful candidates will be subject to DBS and other relevant employment checks. The school reserves the right to close vacancies early.
Administrative Assistant (AWDO-P14848) in Hedge End) in Southampton employer: AWD Online
Join a supportive and friendly primary education environment as an Administrative Assistant in Hedge End, where you will play a vital role in ensuring the smooth operation of the school. With a focus on employee well-being, we offer benefits such as a public sector pension scheme, discounted leisure centre membership, and a generous two-week October half-term break, all within a welcoming team that values your contributions and fosters professional growth.
