Executive Assistant to the CEO
An excellent opportunity for an organised Executive Assistant with diary management, Board administration, correspondence and stakeholder engagement skills to support senior leadership in a busy, purpose-led organisation.
If you’ve also worked in the following roles, we’d also like to hear from you: Senior Personal Assistant, Executive PA, Team Secretary, Office Manager, Governance Administrator
SALARY: Circa £45,000 per annum (dependent upon experience) + Benefits
LOCATION: Hybrid working – you will be expected to attend the office in Rugby, Warwickshire, West Midlands on regular occasions
JOB TYPE: Full-Time, 1 Year Fixed Term Contract
JOB OVERVIEW
We have a fantastic new job opportunity for an Executive Assistant to the CEO supporting senior leadership during a period of transformation, growth and strategic development.
As an Executive Assistant to the CEO you will provide high-level diary management, inbox management, briefing preparation, governance administration and executive office coordination.
The Executive Assistant to the CEO will work closely with trustees, senior leaders, partners, donors and international colleagues, helping to ensure smooth communication, effective decision-making and well-managed priorities.
This role would suit a proactive, discreet and highly organised professional with excellent communication skills, strong attention to detail and the confidence to manage competing priorities in a fast-paced environment.
DUTIES
- Diary and Inbox Management: Proactively manage the CEO’s diary, inbox and correspondence, prioritising requests and protecting time for strategic priorities
- Briefings and Communications: Prepare briefing notes, talking points, presentations, reports and high-quality correspondence for meetings and external engagements
- Executive Office Support: Act as a professional first point of contact for the CEO’s office, handling enquiries with discretion and sound judgement
- Travel and Logistics: Coordinate complex domestic and international travel, itineraries, visas and logistics for senior leadership
- Board Administration: Support Board of Trustee meetings and sub-committees, including scheduling, agendas, papers, minutes and follow-up actions
- Governance Coordination: Maintain governance calendars, trustee records, declarations of interest and support Annual General Meeting arrangements
- Leadership Meetings: Coordinate Global Leadership Team and Senior Leadership Team meetings, papers, actions and follow-up
- Stakeholder Support: Assist with engagement involving donors, partners, trustees, government officials, international organisations and peer NGOs
- Projects and Research: Undertake research, project coordination and special initiatives led from the Executive Office
- Records and Compliance: Maintain confidential files and records, ensuring GDPR and information governance requirements are followed
CANDIDATE REQUIREMENTS
ESSENTIAL
- Executive Support Experience: Previous experience as an Executive Assistant or Personal Assistant supporting a Chief Executive or equivalent senior leader
- Governance Administration: Proven experience of Board, trustee or director-level administration, including minute-taking and meeting coordination
- Communication Skills: Excellent written and verbal communication skills, with the ability to draft correspondence, briefings and presentations to a senior standard
- Organisation Skills: Outstanding attention to detail with the ability to manage competing priorities, deadlines and sensitive tasks
- Confidentiality: A high degree of discretion, professional judgement and confidence handling confidential information
- Relationship Building: Strong interpersonal skills and emotional intelligence, with the ability to build credibility with senior stakeholders
- International Coordination: Experience arranging complex travel and logistics across different time zones
- Digital Skills: Confident user of Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams, with the ability to learn new digital and AI tools quickly
DESIRABLE
- Mission-Led Environment: Experience working in an international NGO, charity, development organisation or comparable purpose-led setting
- Funder Relationships: Familiarity with donor, funder, trust, foundation or partnership relationships
- Global Programmes: Experience supporting an organisation with offices or programmes in the Global South
- Charity Governance: Knowledge of UK charity governance, charity law or Charity Commission requirements
- Language Skills: A second language such as French, Spanish or Arabic
- CRM Systems: Experience using CRM or stakeholder management systems
WHY JOIN?
- The opportunity to work for an organisation making a positive difference to the lives of people worldwide
- Friendly and supportive culture
- Values-driven and highly engaged colleagues
ADDITIONAL INFORMATION
The organisation treats all applications for employment fairly, regardless of gender, race, religion, ethnicity, nationality, caste, tribe, belief, age, marital status, pregnancy, caring responsibilities, sexual orientation, or disability.
The organisation is committed to safeguarding and protecting children and vulnerable adults and as such candidates will be subject to pre-employment checks including criminal checks and terrorist financing.
The successful applicant must have the pre-existing right to both live and work in the UK.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to the CEO (AWDO-C14802) in Rugby)
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like AWD Online.
✨Showcase Your Leadership Skills
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Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
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Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of AWD Online. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at AWD Online
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with AWD Online, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at AWD Online, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for AWD Online could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at AWD Online as they’re likely seeking a candidate who can enhance their workplace culture.
