Bookkeeper (AWDO-P15062) in Cambridge) in Otley

An excellent opportunity for an experienced finance professional to take ownership of a mature, well-documented bookkeeping, payroll and finance operations process within a small, specialist technology consultancy.

This is an exciting opportunity for a Bookkeeper who enjoys hands-on responsibility, accurate processes and a clear monthly finance rhythm. Working as the Bookkeeper, you will manage the full operational finance cycle, including supplier invoices, bank reconciliation, monthly customer invoicing, credit control, UK and Polish payroll coordination, month-end journals and supporting data for Board reporting. The company has a lean finance function, documented processes and a proper handover from the person currently doing the role. The Bookkeeper will work with Directors who approve payments and invoices, while taking ownership of the accuracy, timing and reliability of the finance calendar.

DUTIES

• Process Supplier Invoices: Process supplier invoices in Hubdoc and Xero, and keep reconciliation current across GBP and foreign currency accounts.
• Apply VAT Treatment: Apply correct UK VAT treatment to overseas and USD invoices, including reverse charge, and keep the evidence behind it.
• Prepare Payment Runs: Prepare the weekly supplier payment run and the monthly expense run for director approval.
• Manage Customer Invoicing: Run the monthly invoicing cycle, including cloud rebilling from USD, and weekly credit control on overdue accounts.
• Run Payroll Processes: Run UK payroll end to end in Xero, and coordinate Polish payroll with the payroll bureau.
• Maintain Month-End Records: Post month-end journals and maintain supporting data for Board reporting.
• Support Payroll Compliance: Handle annual payroll compliance, including P60s, employment allowance and P11D coordination with the accountants.

CANDIDATE REQUIREMENTS

ESSENTIAL

• Experience running the full bookkeeping cycle for a small business without day-to-day supervision.
• UK payroll experience, including RTI submissions, NEST auto enrolment pensions and year-end processes.
• Practical UK VAT knowledge, including reverse charge and overseas suppliers, with the ability to explain your reasoning.
• Multi-currency bookkeeping and exchange rate handling experience.
• Working knowledge of Xero, or clear confidence picking up a new finance system quickly.
• Credit control experience, with a polite but persistent approach to chasing overdue accounts.
• Reliability against fixed dates, as payroll and payment dates do not move.
• Able to evidence experience either through a qualification such as AAT Level 2 or 3, or through previous roles where you have carried out the work.

DESIRABLE

• Payroll or finance operations experience across more than one country, or with an overseas bureau.
• Professional services or consultancy experience, where billing follows timesheets and project delivery.
• Cloud provider billing, or reseller and rebilling arrangements.
• Experience supporting Board reporting.

BENEFITS

• 25 days holiday plus bank holidays, pro rata.
• Private health and life insurance on completion of probation.
• Pension through auto enrolment.
• Hybrid and home working subject to agreement, and flexibility over which days you work.