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- Tasks: Take detailed, accurate minutes during disciplinary meetings and support HR with admin tasks.
- Company: Join a well-established and growing company in Gillingham, Kent, focused on HR excellence.
- Benefits: Enjoy a competitive salary up to £26,395 and potential CIPD training sponsorship.
- Why this job: Perfect for those who thrive in dynamic environments and want to make an impact in HR.
- Qualifications: Proven minute-taking experience is essential; HR background is not required.
- Other info: This role is 100% office-based and requires a professional attitude in challenging situations.
The predicted salary is between 21000 - 26000 £ per year.
HR Administrator / Minute Taker / Note Taker who can take down accurate word for word meeting notes / minutes during staff disciplinaries and investigations into misconduct is required for a well-established and growing company based in Gillingham, Kent. Previous HR experience isn’t required. However, you will need proven minute / note taking experience.
This role can be quite intense, but interesting for the right individual who will need to distance themselves from, sometimes heated exchanges between HR, Staff Members and Trade Union Representatives during disciplinary meetings and focus on the job in hand, which is taking detailed minutes / meeting notes, which may be used in legal proceedings. Hence the need for taking down full transcripts of the meetings with a high level of accuracy. If you’re quite a sensitive person that takes offence easily, then this isn’t the job for you.
SALARY: up to £26,395 per annum (depending on experience) + Benefits
LOCATION: Gillingham, Kent (100% Office Based)
JOB TYPE: Full-Time, Permanent
JOB OVERVIEW
We have a fantastic new job opportunity for an HR Administrator / Minute Taker / Note Taker who can take down accurate word for word meeting notes / minutes during staff disciplinaries and investigations into misconduct. Working as the HR Administrator / Minute Taker / Note Taker a large part of your job will be to sit in disciplinary meetings and take detailed notes. These meetings can last from 30 minutes to sometimes 3 hours, so you must have a high attention span with the stamina to take detailed minutes / notes for the duration.
As the HR Administrator / Minute Taker / Note Taker you will also support the Human Resources Team with a range of administrative based duties from preparing offers of employment and employment contracts, maintaining and updating the HR system, monitoring sickness and staff absences, preparing reports and assisting with day-to-day HR enquiries.
The company has had previous success hiring HR Candidates from the Care industry. Even though this business isn’t a care company, HR Admin candidates from the care sector seem to have a lot of transferrable skills, especially when it comes to taking detail minutes / meeting notes. So, if you work in Care as an HR Administrative Assistant or similar and have great note taking skills, then we want to hear from you.
We’re also happy to hear from experienced minute takers / note takers from all industry backgrounds, even if you don’t have an HR background. As a successful candidate the company will pay for CIPD training, should you wish to pursue this.
CANDIDATE REQUIREMENTS
As the HR Administrator / Minute Taker / Note Taker you will have the following skills and experience:
- ESSENTIAL
- Proven minute / note taking experience to a fast and accurate standard
- Ability to act professionally, distancing yourself and not get affected by what you’re hearing during disciplinary meetings
- Excellent written and verbal communication skills
- Previous experience working in a Human Resources Team
- Solid administrative skills
HOW TO APPLY
To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.
JOB REF: AWDO-P13604
Full-Time, Permanent Admin Jobs, Careers and Vacancies. Find a new job and work in Gillingham, Kent.
HR Administrator / Minute Taker / Note Taker employer: AWD online
Contact Detail:
AWD online Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Administrator / Minute Taker / Note Taker
✨Tip Number 1
Familiarise yourself with the structure and terminology used in HR meetings. Understanding the context of discussions can help you take more accurate notes and anticipate key points that need to be captured.
✨Tip Number 2
Practice your note-taking skills in various settings, especially during mock meetings or discussions. This will help you develop a shorthand or system that works for you, allowing you to keep up with fast-paced conversations.
✨Tip Number 3
Build your resilience by learning techniques to manage stress and stay focused during intense discussions. This will enable you to maintain professionalism and accuracy, even in challenging situations.
✨Tip Number 4
Network with professionals in HR or minute-taking roles. Engaging with others in the field can provide insights into best practices and may even lead to recommendations or referrals for job opportunities.
We think you need these skills to ace HR Administrator / Minute Taker / Note Taker
Some tips for your application 🫡
Highlight Your Note-Taking Skills: Make sure to emphasise your proven minute or note-taking experience in your CV and cover letter. Provide specific examples of situations where you successfully took detailed notes, especially in high-pressure environments.
Demonstrate Professionalism: In your application, convey your ability to remain professional and composed during challenging discussions. You might want to include a brief statement about how you handle sensitive situations without taking offence.
Tailor Your CV: Customise your CV to reflect the skills and experiences that align with the job description. Highlight any administrative skills and relevant experiences, even if they come from different industries, such as care.
Craft a Strong Cover Letter: Write a compelling cover letter that explains why you are interested in this role and how your skills make you a suitable candidate. Mention your attention to detail and stamina for long meetings, which are crucial for this position.
How to prepare for a job interview at AWD online
✨Showcase Your Note-Taking Skills
During the interview, be prepared to demonstrate your note-taking abilities. Bring examples of previous notes you've taken, if possible, and explain your process for ensuring accuracy and detail.
✨Stay Calm Under Pressure
Given the nature of the role, it's crucial to convey that you can remain composed during intense discussions. Share experiences where you've successfully managed stressful situations without losing focus.
✨Highlight Your Communication Skills
Effective communication is key in this role. Be ready to discuss how you ensure clarity in your notes and how you communicate with team members. This will show your potential employer that you understand the importance of clear documentation.
✨Research the Company Culture
Understanding the company's values and culture can help you tailor your responses. Show that you're a good fit by discussing how your skills align with their mission and how you can contribute positively to the HR team.