At a Glance
- Tasks: Provide high-level admin support and manage the Headteacher's diary in a busy school.
- Company: Thriving school with a friendly and supportive environment.
- Benefits: Wellbeing days, extended holidays, free parking, and discounted leisure membership.
- Other info: Join a team committed to safeguarding and promoting student welfare.
- Why this job: Be a key player in a vibrant school community and make a real difference.
- Qualifications: Experience as a PA or in admin, strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
An exciting opportunity for a highly organised Personal Assistant with strong diary management, administrative support and communication skills to provide confidential executive support within a busy education environment.
We have a fantastic new job opportunity for a Personal Assistant to provide high-level administrative support, diary management and confidential assistance to senior leadership within a thriving school environment. As a Personal Assistant you will act as a key point of contact, managing communications, coordinating meetings and supporting school operations with professionalism and discretion. You will play a vital role in ensuring the smooth running of the Head’s office, supporting reporting, events coordination and wider administrative functions across the organisation.
Duties
- Executive Support: Provide confidential PA support to senior leadership, handling sensitive information with discretion
- Diary Management: Coordinate complex schedules, meetings and appointments to optimise time management
- Communication Handling: Act as the main point of contact, managing emails, calls and visitors efficiently
- Document Preparation: Draft and edit correspondence, reports and newsletters to a high professional standard
- Meeting Coordination: Organise meetings, prepare agendas and take accurate minutes
- Event Coordination: Support school events including open evenings, staff training days and parent meetings
- Data & Systems Management: Use school MIS systems to generate reports and maintain accurate records
- Recruitment Support: Assist with interview coordination and candidate administration processes
- Safeguarding Administration: Maintain confidential records in line with policies and procedures
- General Administration: Provide flexible support across office functions as required
Candidate Requirements
- Previous experience in a Personal Assistant, Executive Assistant or administrative support role
- Strong organisational skills with proven ability to manage multiple tasks and priorities
- Excellent written and verbal communication skills
- Experience with diary management, scheduling and correspondence handling
- Proficient in Microsoft Office, including Word, Excel and Outlook
- Experience using database systems or MIS platforms
- Ability to handle confidential information with professionalism and integrity
- Strong attention to detail and accuracy in administrative tasks
- A proactive and flexible approach to supporting a busy office environment
- Ability to work independently and as part of a team
Benefits
- Friendly and sociable colleagues
- One fully paid wellbeing day per academic year
- Extended two-week October half term (trial period)
- Free on-site car parking
- Discounted staff membership for on-site leisure facilities
- Access to a public sector pension scheme
- Cycle-to-Work scheme
- Good transport links
Safeguarding and Disclosure
The organisation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
Personal Assistant (PA) to the Headteacher in Hedge End employer: AWD Online
Join a vibrant educational environment where your role as a Personal Assistant to the Headteacher is pivotal in ensuring the smooth operation of the school. With a supportive and friendly work culture, you will benefit from professional development opportunities, a public sector pension scheme, and a fully paid wellbeing day each academic year, all while enjoying excellent transport links and on-site leisure facilities. This is not just a job; it's a chance to make a meaningful impact in the lives of students and staff alike.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (PA) to the Headteacher in Hedge End
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to diary management and communication skills. We recommend role-playing with a friend or using online resources to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your organisational skills by creating a portfolio of your previous work. Include examples of documents you've prepared, meetings you've coordinated, or events you've helped organise. This will give potential employers a clear picture of what you can bring to their team.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant (PA) to the Headteacher in Hedge End
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience as a Personal Assistant. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Communication Skills:Since communication is key in this role, ensure your written application is clear and professional. Double-check for any typos or errors – we want to see your attention to detail!
Highlight Your Organisational Skills:In your application, give examples of how you've successfully managed multiple tasks or complex schedules in the past. This will demonstrate your ability to thrive in a busy environment like ours.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at AWD Online
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the Headteacher. Familiarise yourself with diary management, communication handling, and document preparation. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks and priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will demonstrate your strong organisational skills and ability to thrive in a busy environment.
✨Communicate Clearly and Professionally
As a PA, communication is key. Practice articulating your thoughts clearly and concisely. During the interview, pay attention to your tone and body language, as these can convey professionalism and confidence. Remember, you're not just answering questions; you're also showcasing your communication skills.
✨Prepare for Scenario Questions
Expect to be asked how you would handle specific situations, such as managing conflicting appointments or dealing with sensitive information. Think about potential scenarios related to the role and prepare your responses. This will show that you're proactive and ready to tackle challenges head-on.
